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eRPTS Implementation Plan. Prepared by R. Crabtree June 2008. Phases . Define objectives, benefits and costs (SOW) Project Team (PAU) Site Preparation Data Assessment Database Build-up Implementation System Operations Change Management & Optimization.

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erpts implementation plan

eRPTS Implementation Plan

Prepared by R. Crabtree

June 2008

phases
Phases
  • Define objectives, benefits and costs (SOW)
  • Project Team (PAU)
  • Site Preparation
  • Data Assessment
  • Database Build-up
  • Implementation
  • System Operations
  • Change Management & Optimization
project team project action unit
Project Team (Project Action Unit)
  • Plans implementation,
  • Documents procedures and standards,
  • Acquires resources for implementation,
  • Implements and operationalizes system,
  • Manages problems and changes,
  • Monitors and reports progress,
  • Documents learning (mid & final evaluations)
system site preparation
System Site Preparation
  • Initial, future and operations budget
  • Server & Workstations & Network
  • Layout & Workflow & Lighting
  • Power & Air conditioning
  • Backup devices & Media
  • Printing & Supplies & Storage
  • Redundancy for equipment failure
  • Physical Security & Risks Assessment
rpt data assessment
RPT Data Assessment
  • Treasury Office
    • Tax Account Registers (RPTAR)
    • Tax Order to Pay (RPTOP)
    • Official Receipts
    • Statements of Account
  • Assessment Office
    • Field Appraisal Assessment Sheet (FAAS)
    • Tax Declaration (TD)
database build up
Database Build-up
  • Paper Documents -> eRPTS Database
  • Batch Control (Barangay?)
  • Revision of Paper Documents
  • Monitoring Progress
  • Outsource or Taskforce
  • Quality/Completeness of data entry
  • Time: 3 to 12 months
system implementation
System Implementation
  • Base system release
  • Modifications (data structures and software)
  • Roles and security
  • Acceptance Test
  • Demonstrations (staff & officials)
  • Initial production
  • Backup and recovery test
  • Integrate into RP work cycle
system operations
System Operations
  • Backups
  • Disaster Recovery
  • Database Restructuring
  • System Performance Monitoring & Tuning
  • Problem Reporting, Analysis & Tracking
  • Solution Implementation
  • System Upgrades
change management
Change Management
  • Communications
    • Mayor & Senior Managers
    • Vice Mayor & SB
    • Treasurer’s & Assessor’s Offices
    • Project Team & Sponsor
  • Training
    • Awareness, Operations, Reporting, Mgmt
  • Workforce Planning
  • Evaluation (mid-term & after working)