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Open Discovery: Collaborative Approaches to Metadata. 26 August 2011 Kira B. Homo Electronic Records Archivist. Introduction. UO: An Orbis -Cascade Alliance Member. 36 member institutions Universities, colleges, and community colleges in Oregon and Washington

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open discovery collaborative approaches to metadata

Open Discovery:Collaborative Approaches to Metadata

26 August 2011

Kira B. Homo

Electronic Records Archivist

uo an orbis cascade alliance member
UO: An Orbis-Cascade Alliance Member
  • 36 member institutions
  • Universities, colleges, and community colleges in Oregon and Washington
  • Alliance offers services on a fee basis to both members and non-members
  • Fees support the specific program for which they’re collected
nwda an alliance service
NWDA: An Alliance Service
  • NWDA provides access to finding aids for archival collections in Alaska, Idaho, Montana, Oregon, and Washington
  • Thirty-four members, both Alliance and non-Alliance
  • Includes non-academic institutions
  • NWDA hosts only EAD finding aids – institutions host other digital assets separately
presenting and locating unique materials
Presenting and Locating Unique Materials
  • None of the existing or emerging discovery systems present related materials together
  • User studies show that current presentations of unique materials lack sufficient context and metadata
  • Finding aids provide rich metadata but don’t (usually) include digital content
  • Unique materials are difficult to find
  • Unique materials are largely held in separate, distinct systems
what researchers want
What Researchers Want
  • None of the currently available presentations of digital content or metadata fully meet researcher needs
  • What they don’t want:
    • Sites that focus on a subject
    • Web 2.0 features
    • Lots of selection, interpretation, accompanying materials
  • What they want:
    • Search across as much material as possible
    • See digital content in context
    • Streamlined means for contacting staff for more information, getting copies
alliance imls collaborative planning grant 2009
Alliance IMLS Collaborative Planning Grant 2009
  • Developed a Discovery Prototype (later renamed Cross-Search and Context Utility) as one project:
    • Aggregation of content from DAMs, IRs, and NWDA database
    • Successful proof-of-concept for aggregation
    • Less successful in contextualization
    • Revealed challenges in harvest and metadata structure
slide23

Cross-Search and Context Utility (XCU): Integrating the Silos

DAMs

EADs

Objects & Metadata

Metadata: Collection-level

XCU

Alliance hosted or Institutions

Alliance hosts in NWDA

  • Expose to search engines
  • Aggregate with simple keyword search interface
  • Mine objects and metadata and create new presentation

Alliance hosted or Institutions

Alliance hosts

IRs

Alliance

Objects & Metadata

Metadata: Repository & Access and Copy Info/functions

slide24

This view shows what the utility does when a researcher comes in from a search engine. This item pulls information from a DAM and an EAD, since both exist.

Search

All Institutions

Search

Title: A.V. Love Dry Goods and Loft Building Photograph Collection

Dates: Sept. 1998

Quantity: 48 negatives

Collection Number: 639

Summary: The collection contains black-and-white (more)

Historical Note: The A. V. Love Dry Goods and Loft Building was designed in 1925 by the Tacoma firm of….(more)

Holding Institution: University of Washington Libraries

Get a Copy More Details Ask a Question

This side of the page displays item-level data and metadata from a DAM or IR. This example comes from the UW’s Digital Collections site.

This side of the page displays collection-level metadata from the EAD and institution/access information. This example comes from the NWDA database and the Alliance’s institution/contact database.

slide25

This view shows what the utility does when a researcher comes in from a search engine. This item has no associated EAD.

Search

All Institutions

Search

Title: Visual Resources Collection

Summary: Building Oregon: Architecture of Oregon and the Pacific Northwest provides over 16,000 images (more)

Holding Institution: Architecture & Allied Arts Library, University of Oregon

Get a Copy More Details Ask a Question

This side of the page displays item-level data and metadata from a DAM or IR. This example comes from the UO’s digital collections site and Oregon Explorer.

This side of the page displays collection-level metadata from the DAM and institution/access information. This example shows information from the DAM’s collection-level metadata and the Alliance’s institution/contact information database.

slide26

This view shows the keyword search interface. The emphasis is on entry from search engines rather than an elaborate search interface.

Search

All Institutions

Search

slide27

This view shows a search results page from the keyword search interface. It aggregates data and metadata from DAMs, IRs, and the EAD database. Clicking on the thumbnail image, description, or “Link to Item” takes you to a screen like slides 2 or 3. This page would also have limiters based on user feedback.

Search

All Institutions

Architecture

Search

EAD

DAM

Title: A.V. Love Dry Goods and Loft Building Photograph Collection

Institution: University of Washington Libraries

Summary: Photographs documenting the A.V. Love Dry Goods and Loft Building in Seattle.

Alliance

Link to Item

Title: Visual Resources Collection

Institution: University of Oregon Libraries

DAM

Alliance

Link to Item

Title: “Living Autobiography”/”Hidden History” Residential Freshman Interest Group Journals

Institution: University of Oregon Libraries

Summary: "Living Autobiography" and "Hidden History" Residential Freshman Interest Groups (FIG) were courses taught in Fall term 2007…

IR

EAD

Alliance

Link to Item

EAD

Title: Seattle (Wash.) Dept. of Community Development, Director’s Records

Institution: Seattle Municipal Archives

Summary: Working papers, correspondence, and subject files of Department of Community Development directors.

Alliance

Link to Item

keeping our fingers crossed
Keeping Our Fingers Crossed
  • Alliance has applied for a grant to develop the Cross Search and Context Utility
  • Grant awards will be announced this fall