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Access Lesson 12 Automating Database Processes. Microsoft Office 2010 Advanced. Cable / Morrison. Objectives. Create a splash screen. Create an AutoExec macro. Test an AutoExec macro. Create a navigation form. 2. 2. Objectives (continued). Create a second navigation form.

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access lesson 12 automating database processes

Access Lesson 12Automating Database Processes

Microsoft Office 2010 Advanced

Cable / Morrison

objectives
Objectives
  • Create a splash screen.
  • Create an AutoExec macro.
  • Test an AutoExec macro.
  • Create a navigation form.

2

2

objectives continued
Objectives (continued)
  • Create a second navigation form.
  • Design the main navigation form.
  • Change startup options.
  • Bypass startup options.
vocabulary
Vocabulary
  • AutoExec macro
  • hierarchical
  • navigation form
  • splash screen
  • startup options

4

4

introduction
Introduction
  • A splash screen appears when the database is opened.
  • An AutoExec macro is used to display the splash screen.
  • Navigation forms can be used to design and implement user-friendly menus.
  • The Ribbon tabs and the Navigation pane can be restricted to secure the database.
creating a splash screen
Creating a Splash Screen
  • A splash screen is a form that appears when you open a database that welcomes the user to the database.
  • A splash screen can contain:
    • Information such as a company’s name
    • The same themes that are used in the database
    • The company logo
    • A label with text, such as Welcome to the Database
creating a splash screen continued
Creating a Splash Screen (continued)
  • Splash screen with label
creating an autoexec macro
Creating an AutoExec Macro
  • An AutoExec macro allows you to have one or more actions automatically execute when the database is opened.
  • An AutoExec macro can be used to display a splash screen when the database is opened.
  • You can only have one AutoExec macro per database file.
testing an autoexec macro
Testing an AutoExec Macro
  • After you create an AutoExec macro, you should test it to be certain that the macro performs the actions that you want.
  • Close the database and then reopen it to run the AutoExec macro.
creating a navigation form
Creating a Navigation Form
  • A navigation form is a special kind of form that has both a main form control and subform controls automatically built in.
  • The use of navigation forms in a database is similar to navigating a Web site.
  • Navigation forms in a database typically appear in a hierarchical format.
creating a navigation form continued
Creating a Navigation Form (continued)
  • Hierarchical refers to the different levels of automation.
  • A main menu form has tabs that let you select the lower-level forms.
  • A navigation form can display tabs for forms, reports, and queries and acts as a main menu for the database.
creating a navigation form continued1
Creating a Navigation Form (continued)
  • Lower-level navigation form
creating a navigation form continued2
Creating a Navigation Form (continued)
  • Upper-level navigation form with lower-level forms added
creating a navigation form continued3
Creating a Navigation Form (continued)
  • Forms Menu with Monthly Sales tab selected
creating a second navigation form
Creating a Second Navigation Form
  • You will need to create more than one navigation form.
  • At least two lower-level forms will need to be placed on an upper-level navigation form so that you have more than one selection on the upper-level form.
  • Second navigation form will be at the same lower level as the previous navigation form you created.
designing the main navigation form
Designing the Main Navigation Form
  • The main navigation form is the upper-level form.
    • Serves as the main menu
    • Lets the user select the lower-level navigation forms in the main form
  • It is created last using the other navigation forms that already exist.
changing startup options
Changing Startup Options
  • Startup options are options that Access performs when the database is opened.
  • You can specify which startup options are in place.
  • Adding startup options can secure the database by:
    • Hiding selected tabs on the Ribbon
    • Restricting access to menu commands
changing startup options continued
Changing Startup Options (continued)
  • Revised Current Database options
bypassing startup options
Bypassing Startup Options
  • After you set startup options, they are in effect until the next time someone opens the database.
  • To bypass the Current Database options that you set, press and hold the Shift key when you open the database.
summary
Summary

In this lesson, you learned:

  • You can create a splash screen that welcomes users to the database.
  • An AutoExec macro runs when the database opens and before any other macros are run.
summary continued
Summary (continued)
  • After you create an AutoExec macro, you should test the macro to see if it works correctly.
  • Navigation forms have both form and subform features automatically built in.
  • The main navigation form acts like a main menu.
summary continued1
Summary (continued)
  • The startup options available with Access can be changed to provide additional database security.
  • You can bypass startup options when opening a database.