web based technologies for student success and retention n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
CUMREC 2001 PowerPoint Presentation
Download Presentation
CUMREC 2001

Loading in 2 Seconds...

play fullscreen
1 / 40

CUMREC 2001 - PowerPoint PPT Presentation


  • 147 Views
  • Uploaded on

WEB-BASED TECHNOLOGIES FOR STUDENT SUCCESS AND RETENTION. CUMREC 2001. Presenters. Foothill - De Anza Community College District Kathy Kyne, Dean, Admissions and Records, De Anza College Larry Miller, Director, Matriculation Services, Foothill College Hershey Business Systems, Inc

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'CUMREC 2001' - chandler


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
web based technologies for student success and retention
WEB-BASED TECHNOLOGIES FOR

STUDENT SUCCESS

AND RETENTION

CUMREC 2001

presenters
Presenters
  • Foothill - De Anza Community College District
    • Kathy Kyne, Dean, Admissions and Records, De Anza College
    • Larry Miller, Director, Matriculation Services, Foothill College
  • Hershey Business Systems, Inc
    • Doug Norton, Vice President Sales/Consulting
california higher education system
California Higher Education System
  • California Institutions of Higher Education
    • California Community Colleges (107)
    • California State Universities (23)
    • University of California (9)
    • Independents and Private Institutions
foothill de anza community college district
Foothill-De Anza Community College District
  • Part of the California Community College System
    • 107 Colleges
    • two-year, public institutions
    • located in Silicon Valley
    • 42,000 student population
      • De Anza 25,000
      • Foothill 17,000
planning assumption
PlanningAssumption
  • “The best way to plan for thefuture is to invent it.”
        • Alan Kay
high level definition of project
High Level Definition of Project
  • Student Success, Retention and Access
  • Increase transfer rates
  • Increase degree/certificate completions
  • Data driven decision making
project components
Project Components
  • Document Imaging
  • Optical Character Recognition (OCR)
  • Degree Audit
  • Web-based Interactive Individual Education Plan (IEP)
  • Web-based Electronic Student Portfolio (ESP)
  • Web-based automated transfer admissions guarantee program
how we started
How we started
  • Fourteen-month backlog in transfer transcript evaluation
  • Lost folders and transcripts
  • Counselor focus on paperwork, not students
cats was the solution
CATS was the solution
  • Computerized Analysis of Transcripts System
    • Fund for Student Success grant
    • Partnership for Excellence $$
  • Components of CATS
    • Optical Imaging
    • Scanning - OCR
what did we accomplish
What did we accomplish?
  • View paper documents on line
    • Transcripts
    • grade and attendance rosters
    • Petitions, etc.
  • Transfer transcript data available in a few days
    • course-to-course articulation
    • articulation to degree, certificate requirements
more than cats
More than CATS
  • CATS foundation for student success
  • Individual Education Plan
  • Electronic Student Portfolio
  • Electronic Transfer Admission Guarantee (eTAG)
electronic student portfolio esp
Electronic Student Portfolio (ESP)
  • Dynamic statistical modeling tool to assess “at risk” students at beginning of term.
  • Incorporates high school, transfer transcript and assessment data.
  • Incorporates interventions
    • smart card data
    • tutoring, etc.
individual education plan iep
Individual Education Plan (IEP)
  • Web-based, pull down menu course selections
  • Updated with grade and intervention information
  • Interfaces the degree audit system for “what if” scenarios
development process for iep
Development Process for IEP
  • DSP,EOPS,Student Athlete and General Counseling Educational Plans integrated
  • Counseling focus groups gave feedback for essential information
  • Pilot groups to test in May 2001
development process for esp
Development Process for ESP
  • Math, English, ESL, Counseling, and Allied Health faculty focus groups to identify criteria for student success
  • Hired a research analyst to conduct an actuarial analysis of student risk factors
  • Application and transcript analyzed
benefits
Benefits
  • Integrates disparate student information
  • Increases student goal attainment
  • Allows for informed decisions regarding student success interventions
  • Integrates Student Services and Instruction
  • Increases counselor/faculty quality time with students
what is e tag
What is eTAG?
  • TAG is an acronym for Transfer Admission Guarantee used by the CSU, UC and CCC’s
    • Currently a paper based process between the 2-year and 4-year institutions.
    • Guaranteed Admission based on completion of approved courses.
  • eTAG is a re-engineered version of the paper process using Web based technologies
    • Uses the On-line Education Plan
    • Integrated with Project ASSIST articulation data
slide19

Student Applies

Student Receives Smart Card

Counselor / Student

Review Meeting

Repeat Process

Transcript Data Scanned into System

The IEP Cycle

Data is Analyzed

Grades Applied to IEP

Counselor / Student

Meeting

Build IEP / Recommend Interventions

eTAG

Smart Card Data Applied

Student Follows IEP

e tag project team members
eTAG Project Team Members
  • Foothill – DeAnza Community College District
    • 2-year
  • California State University, Northridge (CSU-N)
    • 4-year
  • San Jose State University (SJSU)
    • 4-year
  • University California – Riverside (UC-R)
    • 4-year UC Representative
  • Hershey Business Systems
  • Microsoft
  • Project ASSIST
benefits of etag
Benefits of eTAG
  • Student and staff have real time access to course data for transfer
  • 2-year Institution increase transfer rates
  • 4-year institution receives more qualified students
  • Better enrollment planning
      • schedule of classes
      • allocation of human and fiscal resource
project attributes
Project Attributes
  • Microsoft centric
    • Leverage & extend college and universities infrastructure investment
    • Back Office compliant
      • NT Server, Exchange Server, SQL Server, IIS, MTS, etc.
  • Solution eliminates Organizational Lag
    • OL= Amount of time employees spend looking for information or interacting with others to get information and decisions needed to complete a business process.
project attributes cont
Project Attributes (cont.)
  • Students gain direct access to information
    • Transcript info
    • Transfer info
    • IEP progress toward major and transfer
project components1
ProjectComponents
  • Microsoft SQL server repository
  • Comprehensive web-based document management
  • Capture of, and centralized access to, virtually any paper or electronic document type
  • Link documents to legacy data
  • Create electronic portfolios of student information
project components cont
Project Components (Cont.)
  • Web access for on-campus and remote student access to information
  • Intuitive drag and drop web interface increases productivity & ROI
  • Powerful document search, retrieval, and workflow processing
  • Institutional collaboration and knowledge asset distribution
  • Enterprise level security
cats process

Scan

Archive

Scanner

External

Optical

Disk

Drive

Network

STARRS IP

Scan Station

Optical

Juke Box

Student Transcripts

Financial Aid Documents

Student Applications

Mainframe Degree Audit

Reporting System

Departmental Users

CATS Process

3 Data Files

  • Image
  • Text
  • EDI
cats technical architecture

Server

Transaction Server

Client w/browser

COM

components

CATS

IIS & ASP

Host

SQL server

Stored procedures

SQL

DB

3rd party

interface tools

SQL

DB

Other

DBs

SQL

DB

Other

DBs

Archive/SIS

CATS Technical Architecture

Students, counselors,

instructional deans,

academic managers

e tag strategy

Community

Colleges

Universities

BizTalk

BizTalk

BizTalk

IEP

system

4 year

system

Statewide Solution

(Workflow)

(Workflow)

Business Documents

(Transaction Data)

BizTalk

BizTalk

Application

(Business Logic)

BizTalk

Schema

(Mapping Logic)

Project

Assist

eTAG Strategy

Outreach to

the student

biztalk

BizTalk

IEP / Transcripts

2-Years

IEP / Transcripts

4-Years

BizTalk
  • Framework to exchange data and integrate applications
    • e.g. IEP, Transcripts etc.
  • Based on industry standards and XML
  • Platform and language neutral
  • Collaborative effort to define schemas
net effect for
Net Effect for:
  • Counselors
  • Student Services Support Staff
  • Students
  • Institution
counselors
Counselors
  • Less time hunting for records
  • More quality time for students
  • More consistent and accurate information for students
student services support staff
Student Services Support Staff
  • Reduces the Manual Processes
    • Creating Student Files
    • Tracking Student Files
    • Evaluating Transfer Transcripts
  • Enhances customer service
students
Students
  • Student goal attainment
  • Student satisfaction
  • Placement rate in the workforce
  • Degree/certificate completion
  • Transfer rate and number
  • Fall-to-fall persistence
institution
Institution
  • Enrollment Management
  • Research
  • Planning
what are we going to demonstrate
What are we going to demonstrate
  • Scanning of transcripts
  • Access to Electronic Images (Student Record)
  • Web-based Individual Education Plan (IEP)
  • ESP (Electronic Student Portfolio)
  • Integration to degree audit system
how to reach us
Website: www.fhda.edu

Kathy Kyne

kyne@admin.fhda.edu

Larry Miller

Millerl@fhda.edu

Doug Norton

doug@hershey.com

Hershey Business Systems

Hershey.com

How to reach us. . .