ISO IEC 42001 2023 Documentation

2. ISO/IEC 42001:2023 Documentation Kit Artificial Intelligence Management System

3. Description of ISO/IEC 42001:2023 Documentation Kit? • ISO/IEC 42001:2023 standard is a new standard issued by ISO in December 2023 for an Artificial Intelligence Management System (AIMS) within organizations. • This standard specifies requirements and controls for establishing, implementing, maintaining and continually improving an AIMS. • It sets a global benchmark for AIMS of organizations. ISO/IEC 42001:2023 has been issued for the assessment and formal recognition (certification) of organizations who have successfully implemented AIMS in accordance with ISO/IEC 42001:2023 requirements. • This new standard offers a structured framework to guide organizations in the ethical, secure, forward-looking and transparent design, development, and deployment of AI technologies.

4. Content of Documentation Kit for ISO 42001 Certification • ISO/IEC 42001 AIMS Manual • Policies • ISO/IEC 42001 Procedures • Standard Operating Procedures • Process Flow • Sample Blank Forms • Sample Filled Forms • ISO/IEC 42001 Audit Checklist • Job Description & Specification www.certificationconsultancy.com

5. AIMS Manual • It covers sample copy of AIMS manual and requirement wise details for how Artificial Intelligence management system implemented. It covers sample policy for all process areas, AIMS policy and covers 1st tier of ISO/IEC 42001:2023 documents.

6. Policies • The policy document templates are provided to frame the artificial intelligence management system as listed below. • List of policies • Artificial Intelligence Policy • Acceptable Use of Generative AI Tools • Training Policy • Artificial Intelligence Tool Usage Policy • Artificial Intelligence Incident Recording and Reporting Policy • Change Control • Data Protection Policy

7. AIMS Procedures • It covers sample copy of procedures covering all the specific practice areas of processes. This procedures help the organization to make the best system and quick process improvements. All procedures are as listed below. • List of AIMS Procedures • Procedure for Management Review • Procedure for Control of Records • Procedure for Risk Management • Procedure For Customer Relationship • Procedure For AI Incident Management • Procedure For Change Management • Procedure For AI System Impact assessment • Procedure for Data management • Procedure for Data Quality • Procedure For AI Life Cycle development

8. Standard Operating Procedures • It covers sample copy of SOPs to link with significant aspects issues in the organization. It takes care of all such issues and used as a training guide as well as to establish control and make system in the organization. • List of SOPs • SOP for Responsible Design and Development of AI System • SOP for the Management of Removable Media • SOP for the Handling of Virus Attacks • SOP for Artificial Intelligence incident management • SOP for Group Internet and E-mail Usage • SOP for Climate Change Mitigation and Adaptation • SOP for Data Management • And More...

9. Process Flow Charts • It covers process flow chart activities of all the main and critical processes with input-output matrix for manufacturing organization. It helps any organization in process mapping as well as preparing process documents for own organization. • List of Process Flow Chart • Marketing • Purchase • Software Development • HRD and Training • Web Application

10. Blank Formats • It covers sample copy of blank forms required to maintain records as well as establish control and make system in the organization. The samples given are as a guide and not compulsory to follow and organization is free to change the same to suit own requirements. • List of Blank Formats • Visitor Entry Register • Job Description and Specification • Manpower Requirement Form • HR – Appraisal Form • Supplier registration form • Service level agreement • Minutes of meeting • Checklist for AI deployment • Risk Assessment & Treatment Plan • AI Impact Assessment Form • AI incident Investigation Form • Corrective Action Report • Master List of Record • ISO 42001 Audit Checklist Report • AI Objectives Plan • List of Opportunities

11. Filled Formats • It covers sample copy of filled forms required to maintain records as well as establish control and make system in the organization. The filled samples given are as a guide and not compulsory to follow and organization is free to change the same to suit own requirements. • List of Filled Formats • Risk Analysis Sheet • Capacity Planning • Visitor Entry Register • Corrective Action Report • Master List of Records • AI Objective Monitoring Sheet • Audit Plan / Program • List of Opportunities • Customer Complaint Report • Customer Feedback Form • Approved Supplier List • Supplier Registration Form • Employees Competence Report • Training Report

12. Job Description • It covers sample copy of job descriptions. List given below; • List of Job Description • Job description for Director • Job description for Finance & Account manager • Job description for HR Head • Job description for AI Manager • Job description for IT Consultant • Job description for Networking Engineer • Job description for Project Manager • And More…

13. Advantages of Documentation Kit • Customizable Templates • Fully Compliant with Standards • More Cost & Time Efficient • Developed by Experts • Quick BUY Options

14. How Useful This Documentation Kit? • The users can modify the templates as per their working system and create their own documentation quickly. • Procedures and formats provided in the documentation kit can help in fine-tuning the processes and establishing better control for AI management system in organizations. • Saves much time and cost in document preparation for ISO/IEC 42001 certification. • Gives value for money to the customers and payback period is very low.

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