Integrated Business Projects

1. Integrated Business Projects Part 1 Marketing and Communications Project 5 Creating Training Presentations

2. Project 5 Objectives • Edit and format presentations • Print slides, speaker’s notes, handouts, and comments pages • Modify title, slide, and notes masters • Create and apply a design template Continued

3. Objectives (continued) • Apply transitions and animation effects to slides • Rehearse timing in a presentation • Create hyperlinks and save presentations as Web pages • Deliver presentations

4. Project 5 Jobs • Job 5-1: Update Existing Presentation • Job 5-2: Prepare to Present Slide Show • Job 5-3: Create Design Template • Job 5-4: Edit and Format Presentation • Job 5-5: Create Presentation Using a Template

5. Job 5-1: Update Existing Presentation Jobs List • Adding images to slides • Changing the layout of individual slides • Adding text to slides • Adding slides to presentations • Inserting hyperlinks on slides • Printing speaker’s notes

6. Activate Drawing Guides Jobs List • Home/Drawing/ Arrange/Align/Grid Settings • In the Grid and Guides dialog box, click Display drawing guides on screen. • Click OK. 3. Arrange button 1. Home tab 2. Drawing group 4. Align option 5. Grid settings option

7. Select Presentation Theme Jobs List Design/Themes 1. Design tab 2. Themes group

8. Apply Slide Layout Jobs List Home/Slides/Layout 1. Home tab 2. Slides group 3. Layout button

9. Insert Hyperlinks Jobs List Insert/Links/Hyperlink 3. Hyperlink button 1. Insert tab 2. Links group

10. Print Notes Jobs List Word 2010 Click the File tab and click Print. Click the Full Page Slides arrow. Under Layout, select Notes Pages. Click the Color arrow and select Pure Black and White. Click Print. Word 2007 Click the OfficeButton and click Print. In the Print what box, select Notes Pages. In the Color/grayscale box, select Pure Black and White. Click OK.

11. Job 5-2: Prepare to Present Slide Show Jobs List • Running slide shows • Adding annotations to slides • Formatting slide background • Inserting and modifying shapes • Rehearsing presentations • Creating handouts in Word • Changing the order of slides in a presentation

12. Select Pointer Options Jobs List • In Slide Show view, right click, point to Pointer Options. • Select the desired option. • Click OK. Pointer Options

13. Apply Slide Background Jobs List Design/Background/Background Styles/Format Background • In the Format Background dialog box, select the desired options. 3. Background Styles button 1. Design tab 2. Background group 4. Format Background option

14. Collapse All Jobs List • Right-click the Outline pane. • Select Collapse/Collapse All. 1. Outline pane 2. Collapse 3. Collapse All

15. Insert Shape Jobs List Insert/Illustrations/Shapes 1. Insert tab 2. Illustrations group 3. Shapes button

16. Rehearse Timings Jobs List Slide Show/Set Up/Rehearse Timings 1. Slide Show tab 3. Rehearse Timings button 2. Set Up group

17. Publish to Microsoft Word Jobs List Word 2010 Click the File tab, click Share, and click Create Handouts. In the Send To Microsoft Office Word dialog box, select the desired layout. Click OK. Word 2007 Click the OfficeButton, point to Publish, and select Create Handouts in Microsoft Office Word. In the Send To Microsoft Office Word dialog box, select the desired layout. Click OK.

18. Insert Document Jobs List Insert/Text/Object/Text from File 1. Insert tab 2. Text group 4. Text from File option 3. Object button

19. Insert Callouts Jobs List Insert/Illustrations/Shapes/Callouts 3. Shapes button 1. Insert tab 2. Illustrations group 4. Callouts selections

20. Job 5-3: Create Design Template Jobs List • Creating and managing slide masters • Creating and customizing a design theme

21. Access Slide Master Jobs List Word 2010 Click the View tab. In the Master Views group, click Slide Master. Word 2007 Click the View tab. In the Presentation Views group, click Slide Master.

22. Apply Transparent Shading Jobs List Drawing Tools/Format/Shape Styles/ Shape Fill/More Fill Colors 1. Drawing Tools/Format tab 2. Shape Styles group 3. Shape Fill button 4. More Fill Colors option 5. Transparency slider

23. Save as Template Jobs List Word 2010 Click the File tab and click Save As. In the Save As dialog box, select PowerPoint Template from the Save as type box. Word 2007 Click the Office Button and click Save As. In the Save As dialog box, select PowerPoint Template from the Save as type box.

24. Job 5-4: Edit and Format Presentation Jobs List • Changing the order of slides in presentations • Creating footers for slides • Modifying the Notes Master

25. Apply Custom Design Theme Jobs List Theme Design/Themes • Click the More arrow and select Browse for Themes • Select the file containing the theme and click Apply 1. Design tab 2. Themes group 3. More arrow 4. Browse for Themes option

26. Print Slides with Comments Jobs List Word 2010 Click the File tab and click Print. Click the Full Page Slides arrow and select Print Comments and Ink Markup. Word 2007 Click the Office Button and click Print. Select Print comments and ink markup. Click OK.

27. Insert Object Jobs List Insert/Text/Object • In the Insert Object dialog box, click Create from file. • Locate the file you want to insert and click OK. 1. Insert tab 2. Text group 3. Object button 4. Create from file option

28. Access Notes Master Jobs List Word 2010 Click the View tab. In the Master Views, click Notes Master. Word 2007 Click the View tab. In the Presentation Views group, click Notes Master.

29. Retain Object Proportions Jobs List Drawing Tools/Format/Size • Click the Size dialog box launcher • In the Size and Position dialog box, select the Size tab. • Click Lock aspect ratio. 1. Drawing Tools/Format tab 2. Size group 3. Size dialog box launcher 4. Lock aspect ratio option

30. Job 5-5: Create Presentation Using a Template Jobs List • Creating presentations using templates • Customizing slides • Applying custom animation to slides • Changing the layout of individual slides • Saving presentations for online viewing • Applying transition effects to slides

31. Presentation Template Jobs List Word 2010 Click the File tab and click New. Browse for the desired template to download. Word 2007 Click the Office Button and click New. In the New Presentation dialog box, select Presentations under Microsoft Office Online.

32. Add Animations Jobs List Word 2010 Click the Animations tab. In the Animation group, click the More button to display the Animations gallery. Word 2007 Click the Animations tab. In the Animations group, clickCustom Animation. In the Custom Animation pane, click Add Effect.

33. Add Transitions Jobs List Animations/Transition to This Slide 1. Animations tab 2. Transition to This Slide group

34. Save Presentation for Online Viewing Jobs List END SHOW Word 2010 Click the File tab, click Share, and then click Broadcast Slide Show. Click Start Broadcast. Enter the information requested. Click Start Slide Show. Word 2007 Click the Office Button and click Save As. From the Save as type box, select Web Page. Enter the page title and click Publish.