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FileMan For HIM I: Theory, Foundation, and Resources

FileMan For HIM I: Theory, Foundation, and Resources. Adam Chin, RHIA; Chief, HIM at VA Eastern Colorado Healthcare System Troy Nall, MSHI, RHIA, CPC; Assistant Chief, HIM at VA Connecticut Healthcare System. Polling Question 1. What experience do you have with FileMan?

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FileMan For HIM I: Theory, Foundation, and Resources

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  1. FileMan For HIM I: Theory, Foundation, and Resources Adam Chin, RHIA; Chief, HIM at VA Eastern Colorado Healthcare System Troy Nall, MSHI, RHIA, CPC; Assistant Chief, HIM at VA Connecticut Healthcare System

  2. Polling Question 1 What experience do you have with FileMan? • I do not have access to use FileMan. • I have access but have never used FileMan. • I occasionally use FileMan for very basic reports. • I regularly use FileMan for basic reports. • I use FileMan to develop and run advanced reports. • I’m an expert!

  3. Overview

  4. Polling Question 1 Results

  5. FileMan Overview and History of VistA What is FileMan?

  6. In the Beginning…

  7. What is VistA?

  8. Objectives

  9. Polling Question 2 What is your objective? • I want to be a FileMan expert. • I want to learn to retrieve information that helps me perform my job. • I would like to train others at my facility to use FileMan. • I need to know enough to run basic reports.

  10. How is Data Stored in FileMan? FILE Field Record

  11. Polling Question 2Results

  12. File Security File security determines what level of access a person has in a file, it controls what they can do in a file.

  13. File Level Security Properties

  14. READ Access Allows you to use the FileMan options: • Print File Entries • Search File Entries • Inquire to File Entries • List File Attributes

  15. WRITEAccess Allows you to use the FileMan Options: • Enter or Edit File Entries • Transfer [File] Entries

  16. LAYGO Access Allows you to use the FileMan options: • Enter or Edit File Entries • A limited way to allow file entry

  17. DELETE Access Allows you to use the FileMan options: • Enter or Edit File Entries • Transfer Entries

  18. Menus and Keys • VA FileMan Options for HIM (Menus) • Print File Entries [DIPRINT] • Search File Entries [DISEARCH] • Inquire to File Entries [DIINQUIRE] • List File Attributes [DILIST]

  19. Key FileMan Concepts

  20. Special Names for IENs DUZ DFN

  21. Keys VistA Security Keys are yet another level of security on menu options

  22. Standard VistA Conventions <Return>

  23. Standard VistA Conventions <Return> Halt or HA

  24. Standard VistA Conventions <Return> Halt or HA …

  25. Standard VistA Conventions <Return> Halt or HA … ?, ??, ???

  26. Standard VistA Conventions <Return> Halt or HA … ?, ??, ??? ^

  27. Standard VistA Conventions <Return> Halt or HA … ?, ??, ??? ^ ^option name

  28. Standard VistA Conventions <Return> ^^ Halt or HA … ?, ??, ??? ^ ^option name

  29. Standard VistA Conventions <Return> ^^ Halt or HA @ … ?, ??, ??? ^ ^option name

  30. Standard VistA Conventions <Return> ^^ Halt or HA @ … // ?, ??, ??? ^ ^option name

  31. Standard VistA Conventions <Return> ^^ Halt or HA @ … // Spacebar + <Return> ?, ??, ??? ^ ^option name

  32. Standard VistA Conventions <Return> ^^ Halt or HA @ … // Spacebar + <Return> ?, ??, ??? ^ Date/Time (T+1) ^option name

  33. Standard VistA Conventions <Return> ^^ Halt or HA @ … // Spacebar + <Return> ?, ??, ??? ^ Date/Time (T+1) ^option name T@2300; 02/21/2005@0100

  34. Standard VistA Conventions <Return> DEVICE: Home ^^ Halt or HA 0;132;999 @ … // Spacebar + <Return> ?, ??, ??? ^ Date/Time (T+1) ^option name T@2300; 02/21/2005@0100

  35. Standard VistA Conventions <Return> DEVICE: Home ^^ Halt or HA 0;132;999 @ … Names // Spacebar + <Return> ?, ??, ??? ^ Date/Time (T+1) ^option name T@2300; 02/21/2005@0100

  36. Standard VistA Conventions <Return> DEVICE: Home ^^ Halt or HA 0;132;999 @ … Names // Spacebar + <Return> ?, ??, ??? ^ Date/Time (T+1) 1-5 Letters ^option name T@2300; 02/21/2005@0100

  37. Standard VistA Conventions <Return> DEVICE: Home ^^ Halt or HA 0;132;999 @ … Names Menu Options // Spacebar + <Return> ?, ??, ??? ^ Date/Time (T+1) 1-5 Letters ^option name T@2300; 02/21/2005@0100

  38. Standard VistA Conventions <Return> DEVICE: Home ^^ Halt or HA 0;132;999 @ … Names Menu Options // Spacebar + <Return> ?, ??, ??? ^ Date/Time (T+1) 1-5 Letters ^option name T@2300; 02/21/2005@0100

  39. Start With/Go To • Start With/Go To is a way to specify a range • It follows this trail: null; numbers; CAPITAL letters; lower case letters APPLE BANANA CARROT FENNEL PEACH PEAR ZUCHINI

  40. Replace…With • Replace…With: A feature of VistA that allows you to change part of a word, phrase or sentence • You enter an existing string in the line (after Replace), and a new string to replace it (after With) To: All Staff It came to my attention today that many employees wear their name badge below the waste. It is important to remember that this must be worn above the waist. Please let me know if you have any concerns. Thank you

  41. Replace…With REPLACE waste WITH waist What happens if you enter “…”? To: All Staff It came to my attention today that many employees wear their name badge below the waist. It is important to remember that this must be worn above the waist. Please let me know if you have any concerns. Thank you

  42. Polling Question 3 Which of the VistA conventions have you used the most? • <Spacebar> + <Return> • ^ • Start With/Go To • Replace…With • These are all new to me!

  43. A File in FileMan Like or similar data are collected and stored in records the same file But data related to patients and users are also stored in other files PATIENT NEW PERSON

  44. More about a File RATED DISABILITIES PATIENT APPOINTMENTS

  45. Review results from polling question 3.

  46. FileMan has 9 different Data Types DATE/TIME Date of Birth; Today’s date; Now FREE TEXT Address; Reason SET OF CODES M=Male F=Female; Y=Yes N=No WORD-PROCESSING Comments; Message Text NUMERIC # of beds; Auth. days COMPUTED Age; Length of Stay POINTER TO A FILE Points to a single file VARIABLE POINTER Points to multiple files M (PROGRAMMING) Programming code

  47. What is the Data Dictionary?

  48. Why should I care about theData Dictionary?

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