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Get Paid – Job Costing & Holdbacks. Presenter: Anne Stevenson. AGENDA. Progress Billing-Common flags Progress Billing – less common flags Progress Billing – Billing Lines Options Progress Billing – Billing Lines Options Progress Billing – Reversing a Billing

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get paid job costing holdbacks

Get Paid – Job Costing & Holdbacks

Presenter: Anne Stevenson

agenda
AGENDA

Progress Billing-Common flags

Progress Billing – less common flags

Progress Billing – Billing Lines Options

Progress Billing – Billing Lines Options

Progress Billing – Reversing a Billing

Holdback Release – Non AIA

Retainage Release – AIA Billing

Holdback – % Effect

Integrate Subcontract to Progress Billing

Pay when Paid

Change Order Management

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Get Paid – Job Costing & Holdbacks
  • Progress Billing-Common flags
    • Progress billing method, addition to contract line description and passwords to allow for the edit and update of a billing application ( without an invoice) are just three of the many flags we choose to customize progress billing.
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Get Paid – Job Costing & Holdbacks
  • Progress Billing – less common flags
    • In the star options, there are some less commonly used flags. Many are related to custom changes so please discuss with Jonas prior to turning any of these one.
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Get Paid – Job Costing & Holdbacks
  • Progress Billing – Billing Lines Options
    • In the billing lines themselves, there are some key options to be considered.
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Get Paid – Job Costing & Holdbacks
  • Progress Billing – Billing Lines Cont’d
    • If you use a Report ID you have the option of adding a title that will print on your billing application.
    • Billing lines can be linked to Cost Items. This is used when CM jobs are marked up and billed in Progress Billing.
    • I always recommend defining the Cost Item and Cost Type to be used for billing.
    • Sales Tax Applicable is for US clients who need to indicate, on a line-by-line basis, if Sales Tax is applicable.
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Get Paid – Job Costing & Holdbacks
  • Progress Billing – Reversing a previous Billing
    • When a progress billing needs to be reversed, after the invoice has been posted, simply select Reverse Progress to create a credit billing.
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Get Paid – Job Costing & Holdbacks
  • Progress Status
    • The Progress Status screen was added to streamline the progress billing process
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Get Paid – Job Costing & Holdbacks
  • Holdbacks/Retainage
    • Holdback percentages are identified on the Job Master when it is first created in Jonas.
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Get Paid – Job Costing & Holdbacks
  • Holdback/Retainage
    • The Holdback will be automatically assumed on all billing lines created on the Job including those created automatically for change orders.
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Get Paid – Job Costing & Holdbacks
  • Holdback Release – Non AIA
    • For non AIA billing clients there is an Automatic Holdback release that identifies billings and the their holdback within a user defined date range.
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Get Paid – Job Costing & Holdbacks
  • Retainage Release – AIA Billing
    • In the past, when holdback was released on an AIA billing, each line had to be accessed and the value had to be reduced to create the holdback release.
    • A new flag was added that provides you the opportunity to change the holdback value on All Lines, assuming they are all being reduced to the same value.
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Get Paid – Job Costing & Holdbacks
  • Holdback – % Effect
    • During the life of a project, the established Holdback % may be altered.
    • In Jonas, this change can be done for transactions moving forward, or it can be done for both past and future transactions.
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Get Paid – Job Costing & Holdbacks
  • Integrate Subcontract to Progress Billing
    • This flag, added in 12.2, provides you the option of tracking the relationship between your A/R billing line and your Subcontract Progress to Date.
    • A new feature has been added in 12.3 that fully automates this process.
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Get Paid – Job Costing & Holdbacks
  • When a billing line is processed, the Subcontract is updated as follows:
    • We billed 30% on Line 2 for Underground Servicing
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Get Paid – Job Costing & Holdbacks
  • The Subcontract is automatically updated per our settings.
    • When we go to Record Progress to Date, the contract has automatically been updated by the 30% that was billed on the Billing Line.
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Get Paid – Job Costing & Holdbacks
  • Pay when Paid
    • Linking our subcontractor’s payments with a billing line is not always possible or practical in every environment.
    • If we are working in a pay-when-paid environment we can use retrieve payables for specific jobs, after we have been paid
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Get Paid – Job Costing & Holdbacks
  • Change Order Management

It goes without saying, that we don’t want to miss any billing opportunities, and yet we do.

    • Change orders can be difficult to manage, quote, and bill if they are not carefully controlled.
    • Ideally, all change orders should automatically generate a new billing line so that they are billed in total, or at least partially, on your next billing cycle.
    • To better control this for users of basic C/O Management, a flag has been added to create the additional billing line only after the C/O has been approved.
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Get Paid – Job Costing & Holdbacks

The use of Change Orders in Jonas results in the automatic adjustment to both Cost and Revenue

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Get Paid – Job Costing & Holdbacks

The creation of the Change Order results in the addition of a Billing Line

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Get Paid – Job Costing & Holdbacks

And finally, the Change order will result in the automatic creation of a Sub Change Order if we used a subcontractor to carry out the Change.