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Project Management Planning Activities Anil B. Jambekar 8/27/2004. What is a project? . What is an operation? . Project= Schedule +Scope +Budget +Quality. Success = (((Process +(Skills +Techniques) +Tools) *Accountability) *Discipline). Elements of project plan. Define : Scope Plan:

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What is a project?

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  1. Project Management Planning Activities Anil B. Jambekar 8/27/2004 What is a project? What is an operation?

  2. Project= Schedule +Scope +Budget +Quality Success = (((Process +(Skills +Techniques) +Tools) *Accountability) *Discipline)

  3. Elements of project plan

  4. Define: Scope • Plan: • Master plan- Key project milestones and deliverables and project phases and project organization and accountability matrix • Phases, deliverables, tasks, milestones and resources • Quality plan • Communication plan • Budget estimation and scheduling • Implementation: • Directing and leading • Monitoring and controlling • Communication • Closure: • Reflection and lessons learned and documentation • Handing over the project output, training plans, maintenance plan

  5. Scope Development • Describe the following items in broad terms: • The project goal and/or underlying concepts • Justification for the project • Who are the sponsor(s) and stakeholders • Requirements of sponsors and stakeholders • The deliverables and milestones (representing approximate completion of major deliverables) • The benefits to be obtained by implementing the deliverables ( • In what ways the sponsor(s) and stakeholders are prepared to support the project • Circumstances that support need of a project include the presence of a justifiable: • Market demand • Business need • Customer request • Technological advances • Legal requirement

  6. Project Scope Statement Project Name: Date: Project Manager: Project Tracking Number: Project Justification (problem or opportunity addressed): Overview of Deliverables (. . . broad brush only—Place detailed WBS in appendices*): Specific Project Objectives & Success Criteria (schedule, cost, quality): Scope Management Issues (including ways scope changes will be handled, contract change orders will be processed, etc.): Primary Stakeholders & Roles (including broad statement of roles and responsibilities of all customers, sponsors, contributors, reviewers, managers, sign-off authorities, project manager, etc.): Key Assumptions (including broad statement of sponsor/stakeholder inputs and resources to be provided, as well as what activities and deliverables lie outside the project scope): Signatures—The following people agree that the above information is accurate: Project team members: Project sponsor and/or authorizing manager(s):

  7. An Example of A Project Organization

  8. Master Plan

  9. Project Responsibly and accountability Matrix

  10. An Example of a Work Breakdown Structure

  11. Detail Definition: Work Breakdown Structure

  12. Activity-on-Node Network Fundamentals

  13. Estimating Durations for Activities and Resources Required

  14. Building a Budget and Spending Plan

  15. Guidelines for Developing the Project Communications Plan

  16. Project Communications Planner In the What Information column, list the type of information this person or group will need. In the When column, list how often or at what points in the project this person or group will need the information. (For example, you might say “weekly” or “monthly” here, or “at sign-off of Phase II.”) In the How(Form/Medium) column, list the appropriate medium of communication. (For example, you might say “e-mail status report,” “team meeting,” “broadcast voice-mail,” or “update to project web page.”)

  17. Identifying Risks and Planning to Respond