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802.11 Vice Chair’s Report - Jan 2009

802.11 Vice Chair’s Report - Jan 2009. Authors:. Date: 2009-01-23. Abstract. Network Membership Attendance Documentation Reflectors. IEEE NETWORK AT THIS SESSION. IP and Virus Protect. Enable DHCP do not configure your wireless card with a static IP address

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802.11 Vice Chair’s Report - Jan 2009

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  1. 802.11 Vice Chair’s Report - Jan 2009 Authors: Date: 2009-01-23 Adrian Stephens, Intel Corporation

  2. Abstract • Network • Membership • Attendance • Documentation • Reflectors Adrian Stephens, Intel Corporation

  3. IEEE NETWORK AT THIS SESSION Adrian Stephens, Intel Corporation

  4. IP and Virus Protect • Enable DHCP • do not configure your wireless card with a static IP address • Do not enter the wireless network without having the most current • Virus Protection installed, • Firewall installed • Microsoft security updates and turned on ! Adrian Stephens, Intel Corporation

  5. Network - II • Enable DHCP in the Netcard’s TCP/IP properties • i.e. “Obtain IP Address Automatically” • For SSID “IEEE” • No WEP is being used. Be sure your WEP is disabled. • For SSID “IEEE.1x” – No IEEE.1x at this meeting • Use WPA or WPA2 with 802.1x • TTLS or PEAP, MS-CHAP-V2 • Validate server certificates, do not send domain login info, do not use computer name to authenticate. • username is your badge number, password is the one you used to register for this session (registration desk can reset, if necessary) • Help desk available: During regular IEEE 802 registration hours • 8AM until 5PM Adrian Stephens, Intel Corporation

  6. Membership Adrian Stephens, Intel Corporation

  7. Member Status Graphic Adrian Stephens, Intel Corporation

  8. Requesting Voting Membership • Members who are “Nearly Voter” must request to become a “Potential Voter” at least 14 days before a plenary session. • Membership will be granted at the start of the next plenary session – i.e. they will start with a voting token. • Have to record attendance for at least one 802.11 slot to demonstrate presence at the meeting. • I will send out a reminder to “Nearly Voters” to request voting membership in time to meet this deadline • Request membership using the online form: • http://www.ieee802.org/11/Voter.html Adrian Stephens, Intel Corporation

  9. NOTE--When a ballot closes within 14 days of an 802.11 session, any changes in voting member status will be applied after the session We have to provide list of voting members to meeting organizers 14 days before the session Voting member changes Adrian Stephens, Intel Corporation

  10. Current Status Data as of 2009-01-09 Adrian Stephens, Intel Corporation

  11. Ballots Adrian Stephens, Intel Corporation

  12. Which Working Group Ballots Can I Vote On? • There are two types of Working Group letter ballot: Mandatory and Recirculation • All voting members vote on Mandatory Ballots • Check the voters’ list for that ballot (link in the instructions) and contact the Balloting Coordinator if in any kind of doubt • With each ballot we see some non-voting members attempt to vote • Only those members who were voting members at the time of the first successful ballot (i.e., > 75%) of a recirculation series can vote in recirculation ballots of that series • The voting pool is fixed for the lifetime of the series • The list of voters in the pool is published with each ballot (link in the instructions) • Those in the pool only need to vote to change their vote, or to supply additional comments, otherwise the previous vote is carried forward • With each ballot we see some who are not in the pool attempt to vote • Summary: Check the voters’ list linked to in the instructions for each working group letter ballot to see if you can vote Adrian Stephens, Intel Corporation

  13. Loosing Voting Membership due to Ballots • According to the current 802.11 rules, voting membership is lost by not responding to 2 out of 3 consecutive mandatory ballots • This rule is present to ensure that members respond to most ballots • Otherwise many ballots would be in danger of failing due to less than 50% return • Since this rule was introduced, we sometimes run two mandatory ballots to finish close together • A single “point of failure” can loose voting membership • See some “active members” loosing voting membership • Can we do better? • Change “integration time” of rule to > 3 ballots or some time period • 12 mandatory ballots in 2007, 15 ballots in 2008 • Discussion Adrian Stephens, Intel Corporation

  14. Mandatory Ballots by Closing Date Adrian Stephens, Intel Corporation

  15. Feedback received • Change 2 of 4 to some other number • Allow abstain for lack of time • Create voting pools that are a subset of the whole group • And others… • Discussion generally. Long analysis at CAC meeting. Adrian Stephens, Intel Corporation

  16. Straw Poll • Do you support changing the rule that currently requires a voting member to return “2 of 4” mandatory letter ballots to “4 of 6”? • Yes • No Adrian Stephens, Intel Corporation

  17. Provide comments in format required • The 802.11 letter ballot instructions document clearly states that comments must be provided using the comment template file (spreadsheet). • This allows the composite spreadsheet to be compiled without manual cut and paste • In the last two ballots ~10 members supplied comments using the “single comment” feature of the tool • Unfortunately we cannot disable this feature • Notice - In future ballots these “single” comments may be marked invalid • I will try and notify any offenders before a ballot closes, but it is the duty of the voting member to read and comply with instructions rather than rely on me checking up. Adrian Stephens, Intel Corporation

  18. Use your secret 802.11 ID for voting • The number used for 802.11 electronic ballots is your secret 802.11 voting ID – it is NOT your badge number • This number is assigned locally by 802.11 • It will never change, and will never be published • I have sent you an email with this number in it • If you loose this number, ask me and I’ll send it again • In the last 2 ballots ~6 voters used the wrong ID Adrian Stephens, Intel Corporation

  19. Attendance Adrian Stephens, Intel Corporation

  20. Recording Attendance • It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes. • You must record 75% attendance of eligible 802.11 slots in a meeting for that meeting to count towards gaining or maintaining 802.11 voting membership • You need a single IEEE-SA web account • The IEEE SA web account requires a working email address • do not remove your email address from the account • Use the email address associated with that web account when registering attendance • If you change email addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly Adrian Stephens, Intel Corporation

  21. Session graphic Jan 2009 Register once • 18 Normal slots, 2 Extra slots • 75% attendance requires 14 slots • Closing plenary requires only 1 registration for 2 slot credit Source: 11-08/1450r1 Adrian Stephens, Intel Corporation

  22. Attendance Procedures • A 4-step process: • (once) Register for an IEEE-SA web account • (once) Ensure that you are enrolled in project number 802.11 under MyProject / Manage Activity Profile / C/LM/802.11 • (once per session) Register on Murphy • (once per slot) Record attendance at a specific meeting Adrian Stephens, Intel Corporation

  23. Check status of your IEEE Web account • Log in to: https://development.standards.ieee.org This is the number you should see printed on your badge. If not correct see Christina Sahr. Check you’re going to use your primary email addresss Adrian Stephens, Intel Corporation

  24. Step 1 - Register for IEEE web account Do you have an IEEE Web Account (IEEE Database)? • NO : • GO CREATE A WEB ACCOUNT  www.ieee.org  Set up IEEE Web Account • FOLLOW THE INSTRUCTIONS TO CREATE NEW WEB ACCOUNT • YES: • I have an IEEE Web Account and remember your username and password. • GO TO STEP 1b • MAYBE: • I have an IEEE Web Account but don’t remember the password. • RESET YOUR PASSWORD  www.ieee.org  Set up IEEE WebAccount • I don’t remember my IEEE Web Account USERNAME  Contact Christina Sahr (c.sahr@ieee.org) Adrian Stephens, Intel Corporation

  25. Step 2 - Register involvement with 802.11 • https://development.standards.ieee.org • MyProject / Manage Activity Profile • Then search for 802.11 Adrian Stephens, Intel Corporation

  26. Step 3 – Register on Murphy • Visit http://murphy.events.ieee.org/imat/ • Please use the email associated with your IEEE Web Account (e.g., joe@here.com) as your IMAT user name and a throwaway password for this set of meetings • Enter your Web Account UserName (e.g., SUPERMAN) when requested • Detailed description in backup slides Adrian Stephens, Intel Corporation

  27. Step 4 – Record attendance for each slot you attend • A slot is a scheduled 2-hour. There are 18 normal slots in this session. Mon & Tue pm are “extra” slots. • You should “substantially attend” the meeting you record your attendance for • The IMAT screen indicates your cumulative attendance • You need 75% attendance (14 slots in this meeting) in a meeting for it to count towards gaining/continuing voting status • See backup slides for details Adrian Stephens, Intel Corporation

  28. Documentation Adrian Stephens, Intel Corporation

  29. Local File Document Server information Local FTP server: ftp://newton.events.ieee.org (anonymous) External Document Server https://mentor.ieee.org/802.11/documents Adrian Stephens, Intel Corporation

  30. Adrian Stephens, Intel Corporation

  31. Documentation Generally • Document Numbers are obtained from the mentor web site https://mentor.ieee.org/802.11/documents • Uploading Documents • Can only be uploaded to the mentor web site https://mentor.ieee.org/802.11/documents • Downloading Documents • All documents are updated on the local server from mentor • When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links. Adrian Stephens, Intel Corporation

  32. Email Reflectors Adrian Stephens, Intel Corporation

  33. Reflector Requests • There is an email reflector for the working group, plus one for each task group. • Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential-voter, voter. • To change your access, visit the reflector request page:http://www.ieee802.org/11/Reflector.html • Gathers information and sends an email to Vice Chair • Or, use the “self service” options described in: http://www.ieee802.org/11/Email_Subscribe.html • Gathers less information and sends an email to the Vice Chairs Adrian Stephens, Intel Corporation

  34. Reflector Caveats • The LISTSERV system removes an entry from a email reflector list if it gets repeated bounces. • The WG officers (Jon Rosdahl) monitor these events and try and fix what we can. • If you change email address – please let me know. I will perform a global change to the list servers. • If you receive no email from STDS-802-11 for a couple of weeks, suspect that something is wrong and contact me. Adrian Stephens, Intel Corporation

  35. Questions ? Adrian Stephens, Intel Corporation

  36. Backup Adrian Stephens, Intel Corporation

  37. First Time you sign in for the meeting, click here and fill out the form Step 2 - Register Your Attendance Adrian Stephens, Intel Corporation

  38. Create New Profile - once Adrian Stephens, Intel Corporation

  39. Login to IMAT Adrian Stephens, Intel Corporation

  40. Adrian Stephens, Intel Corporation

  41. Step 3a: Record Your Attendance • For each 2 hour meeting you attend at the session, log into http://newton.events.ieee.org/imat/ • Then select the IEEE 802.11 WG. • The first time you do this, you will be asked for your affiliation Adrian Stephens, Intel Corporation

  42. Step 3b: Supply your Affiliation • You must provide an affiliation and agree to participate in a professional manner in order to receive credit for your attendance. • You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. If your company is not in the dropdown list, please type it into the text field provided Adrian Stephens, Intel Corporation

  43. Step 3c: Select the meeting • The available meetings will be yellow • Click on the one you are attending • May ask for affiliation details • Will turn green • Attendance total will be updated Adrian Stephens, Intel Corporation

  44. Fin Adrian Stephens, Intel Corporation

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