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UF Office of Research: Presentation to the Budget Review Council. David P. Norton, VP for Research George Kolb, Director, Business Office. Mission of the Office of Research. F acilitate the research and scholarship success of UF researchers

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uf office of research presentation to the budget review council
UF Office of Research:Presentation to the Budget Review Council

David P. Norton, VP for Research

George Kolb, Director, Business Office

mission of the office of research
Mission of the Office of Research
  • Facilitate the research and scholarship success of UF researchers
    • Create effective collisions between researchers and funding opportunities
    • Market research capabilities to collaborators and funding agencies
    • Forge institutional relationships with external stakeholders
    • Ensure compliance and accountability of UF research programs and activities with applicable federal, state, local and University requirements
office of research business units
Office of Research Business Units
  • Office of the Vice President
  • Division of Sponsored Research
  • Research Compliance
  • Research Program Development
  • Research Communications
  • Business Operations
office of the vice president 3 6 fte partially paid by com
Office of the Vice President(3.6 FTE – partially paid by COM)
  • Vice President, Associate Vice President, 2 assistants
  • Responsible for Management of the University of Florida’s Research Enterprise
    • Internal Departments
    • Affiliated Centers and Institutes
  • Provides Leadership and Strategic Vision for the Office of Research
division of sponsored research
Division of Sponsored Research
  • Sponsored Research Administration
  • Proposal Processing
  • Award Administration
sponsored research administration 8 25 fte partially paid by com jacksonville
Sponsored Research Administration(8.25 FTE partially paid by COM – Jacksonville)
  • Director, Associate Director
  • 5 Assistant Directors
    • Division of Sponsored Research
    • College of Medicine
    • College of Engineering
    • College of Medicine – Jacksonville
  • 2 Assistants
responsibilities of sponsored research administration
Responsibilities of Sponsored Research Administration
  • Management of Division of Sponsored Research
  • Negotiates Contracts and Research Agreements
  • Facilitates Institutional Approval
  • Accepts and Administers Awards
proposal processing 10 75 fte
Proposal Processing(10.75 FTE)
  • 10 Research Administrators, 1 Assistant
  • Review, Approve, Submit Proposals to External Sponsors
  • Review and Submit Research-Related Documentation to External Sponsors
  • Negotiate Agreements with External Sponsors and Subrecipient Organizations
  • Resource for Campus for Proposal, Budget and Contract Negotiation Questions
award administration 10 5 fte
Award Administration(10.5 FTE)
  • 9 Research Administrators, 2 Assistants
  • Designated Office to Accept Grants, Contracts and Other Awards on Behalf of Institution
  • Prepares and Distributes Notice of Award (NOA)
  • Review and Approve Modifications, Extensions, Temporary Funding, Rebudgeting, Other Changes
  • Prepares and Issues Subawards
  • Resource for Campus for Award Questions
research compliance 5 0 fte
Research Compliance(5.0 FTE)
  • Assistant Vice President, 2 Assistant Directors, Research Coordinator, Program Assistant
  • Reorganization in 2012; Created New Office
  • Responsible for Ensuring Institutional Compliance
    • Federal, State and Local Rules, Regulations, Policies
    • Human/Animal Subjects
    • Export Controls
    • Conflicts of Interest
    • Research Misconduct
research program development 6 0 fte
Research Program Development(6.0 FTE)
  • Assistant Vice President
  • Federal Outreach Coordinator
  • Industry Outreach Coordinator
  • Proposal Developer
  • Executive Assistant
  • Senior Information Specialist
responsibilities of research program development
Responsibilities of Research Program Development
  • Assists in Identifying Funding Opportunities
  • Coordinates Limited Application Selections
  • Research Opportunity Seed Fund
  • UF Research Foundation Professorships
  • Personalized Funding Searches to Help Faculty
  • Consult, Facilitate, Recruit, and Provide Other Direct Assistance for Large Scale or Multidisciplinary Research
research communications 4 0 fte
Research Communications(4.0 FTE)
  • Director, Assistant Director, Art/Publications Specialist, Info/Publication Services Coordinator
  • Promotes Research to Internal and External Audiences
  • Provides Editorial/Graphic Design Assistance to other Research Units
business operations
Business Operations
  • Business Office
  • Information Services
  • Personnel and Administrative Services
business office 3 6 fte positions partially paid by ufrf
Business Office(3.6 FTE, positions partially paid by UFRF)
  • Director
  • 2 Accounting Coordinators
  • 2 Fiscal Assistants
  • Secretary
business office
Business Office
  • Budget Development and Management
  • Purchasing and Payables for Office of Research
  • Manages Commitments to Other Units
  • Clinical Trial Deposits
  • IDC Distribution
information services 12 0 fte
Information Services(12.0 FTE)
  • Director, 11 Support Analysts/Programmers
  • IT Infrastructure and Hardware Support
  • Desktop User Support
  • Custom Applications
  • Database Administration
personnel and administrative services 5 5 fte partially paid by graduate school
Personnel and Administrative Services5.5 FTE (partially paid by Graduate School)
  • Executive Assistant
  • Administrative Assistant
  • Office Assistant
  • 3 Clerks
responsibilities of personnel and administrative services
Responsibilities of Personnel and Administrative Services
  • Employee Recruitment and Retention
  • Appointment Processing
  • Training
  • Evaluations
  • Payroll Processing
  • Manage Graduate Student Travel Funds
  • Manage Conference/Meeting Support Funds
office of research institutional responsibilities
Office of Research: Institutional Responsibilities
  • Institutional Review Boards
  • Institutional Animal Care & Use Committee
  • Animal Care Services (Other Institutional Support / Auxiliary)
  • Institutional Biosafety Committee
institutional review board irb 1 16 15 fte
Institutional Review BoardIRB-1 (16.15 FTE)
  • IRB-1 (Health Science Center/Medical)
  • Chair
  • Assistant Director
  • 7 Research Program/Services Coordinators
  • 3 IT Experts
  • Education/Training Coordinator
  • 2 Program Assistants
  • 2 Clerks
institutional review board irb 2 1 3 fte
Institutional Review BoardIRB-2 (1.3 FTE)
  • IRB-2 (Main Campus/Non-Medical)
    • Grants Specialist
    • Shared Management from IRB-1
  • Review Research Projects to Ensure Federal, State, Local and Ethical Requirements are Met
  • Consider Benefits vs. Risks
  • Protect Rights and Welfare of Human Participants
institutional animal care use committee iacuc 5 0 fte
Institutional Animal Care & Use Committee (IACUC)(5.0 FTE)
  • 3 Research Program/Services Coordinators
  • Program Assistant
  • Secretary
responsibilities of the iacuc
Responsibilities of the IACUC
  • Oversee Institution’s Animal Program, Facilities and Procedures
  • Reviews All Research Projects Involving Vertebrate Animals
  • Protects Animal Welfare
  • Conducts Inspections of All Areas Where Animals are Housed and Used
uf wide centers and institutes that report to office of research
UF-Wide Centers and Institutes that Report to Office of Research
  • Center for Smell and Taste
  • Center of Excellence for Regenerative Health Biotechnology (CERHB)
  • Clinical and Translational Science Institute (CTSI)
  • Emerging Pathogens Institute (EPI)
  • Florida Climate Institute
  • Florida Energy Systems Consortium
uf wide centers and institutes that report to office of research1
UF-Wide Centers and Institutes that Report to Office of Research
  • Interdisciplinary Center for Biotechnology Research (ICBR)
  • UF Genetics Institute (UFGI)
  • Water Institute
fy 14 flat budget proposal1
FY 14 Flat Budget Proposal

Internal Budget $ 9,933,778

Support Transfers $17,954,760

Bond Payments $ 2,300,000

Total Support Unit $30,188,538

service measures
Service Measures
  • Proposals Submitted in FY12 5,091
  • Awards Received in FY12 5,441
    • New Awards 2,447
    • Continuations/Supplementals 2,994
  • FY 12 Grant/Contract Awards $624M
  • FY 12 Gifts for Research $20M
  • FY 12 Total Sp Research Funding$644M
service measures1
Service Measures
  • Projects Active during FY12 9,169
  • Faculty Receiving Awards in FY12 1,727
  • Sponsors during FY12 1,010
slide36

Total R&D Expenditures for

US Public Institutions in 2011

1    U. MI, Ann Arbor $ 1,279,123,000

2    U. WA, Seattle $ 1,148,533,000

3    U. WI, Madison $ 1,111,642,000

4    U. CA, San Diego $ 1,009,378,000

5    U. CA, San Francisco $ 995,226,000

6    U. CA, Los Angeles $ 982,357,000

7    U. Pittsburgh, Pittsburgh $ 899,386,000

8    U. MN, Minneapolis $ 847,419,000

9    OH State U. $ 832,126,000

10    PA State U. (includes Med. Ctr.) $ 794,846,000

11    U. NC, Chapel Hill $ 767,450,000

12    U. FL $ 739,931,000

benchmarking3
Benchmarking

Wisconsin IRB data not provided

benchmarking4
Benchmarking

Wisconsin IRB data not provided

notable accomplishments
Notable Accomplishments
  • Created position of Director for Research Compliance
  • Decoupled IRB/IACUC Protocol Renewal Dates from Budget End Dates
    • Allowed for Improved Salary Distribution Flexibility
  • Implemented Cayuse for Electronic Submission of Proposals
  • Implemented MyinvestiGator
fy14 original 5 cut proposal
FY14 Original 5% Cut Proposal
  • Strategic Initiatives (350,000)
  • Matching Support (350,000)
  • Research Opportunity Seed Fund (229,000)
  • Program Development (3 FTE) (366,000)
  • Internal Departments 10% OE ( 97,000)
  • Total ( 1.39 M )
impact of sequestration on research at uf
Impact of Sequestration on Research at UF
  • Budget Control Act of 2011 (or so-called Fiscal Cliff bill) included automatic across-the-board cuts in federal programs.
  • Effective March 1, across the board cuts of 5.1 percent in nondefense and 7.3 percent in defense (with service personnel exempt) discretionary spending for FY13
4 budget reduction
4% Budget Reduction
  • Internal Budget Cuts
    • ($ 35K) – Personnel Office 1 FTE (attrition)
    • ($ 95K) – Business Office 2 FTE (vacancy/attrition)
    • ($238K) – Sponsored Research 1 FTE (retire, hire, net loss 1 FTE)
    • ($131K) – Program Development 1 FTE (vacancy)
  • Internal Budget Increases
    • $65K – Information Technology 1 FTE (Developer)
    • $20K – Additional Travel Funds for Federal/Industry Outreach
    • $60K – 1 FTE in IACUC Currently Paid by ACS Auxiliary

Net Reduction of $354K

4 budget reduction1
4% Budget Reduction

Total Reduction $698K

4 budget reduction2
4% Budget Reduction

Net Internal Reduction $354K

Net Institutional Support Reductions $698K

Total Budget Reduction $1.05M