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Digital life cycle management at the National Library of Scotland. Simon Bains, Digital Library Manager August 2005. What is digital life cycle management?.

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slide1

Digital life cycle management at the National Library of Scotland

Simon Bains, Digital Library Manager

August 2005

slide2

What is digital life cycle management?

  • “It is one of those phrases that seems to have as many interpretations and meanings as ‘digital library’”[Helen Shenton, Life cycle collection management]
  • “actively to manage the resource at each stage of its life-cycle and to recognise the inter-dependencies between each stage and commence preservation activities as early as practicable”[Digital Preservation Coalition]
  • “Life cycle collection management is evidence-based stewardship that documents the relationship between all the stages in a collection item’s existence over time”[Helen Shenton, Life cycle collection management]
slide3

Why use it?

  • Economic reasons
    • Best value; resource allocation; benchmarking
  • Strategic reasons
    • Integrated policies and strategies; context for new areas
  • Access
    • Internal and external interoperability
  • Infrastructure
    • Digital Repositories: “collections management policies should cover: selection, acquisition, organisation, storage, access, de-selection, and preservation”

[QA Focus Briefing Document, UKOLN]

  • Format-neutral collection management
    • Unified approach to care of hybrid library collections
slide4

The British Library

  • Application of approach used for paper-based materials to digital objects
  • Identifying the costs of each stage
  • Demonstrating the long-term consequences of decisions at the start of the cycle
  • Digitised masters:
    • €77 per object over 10 years
  • Purchased born digital:
    • €128 year 1 costs for a digital monograph
    • €51 year 1 costs for a traditional monograph
  • Unable to make long-term or complete costings at this stage
slide5
BL formula for the lifecycle of digital masters:

K(t)=s+ipr+cons+r+cap+q+m+acs(t)+p(t)

The British Library

K(t) total cost over period of t yearss selection costipr cost of checking IPRcons conservation checkr retrieval and reshelvingcap capture of master

q quality assurance/derivatives m metadata creationacs(t) access cost over timep(t) preservation/storage over time

Helen Shenton (2003), Life Cycle Collection Management, Liber 13(3/4)http://liber.library.uu.nl/publish/articles/000033/article.pdf

slide6

Why use it at the NLS?

  • Growing quantity and complexity of digital collections:
    • Increased digitisation
    • Increased purchase of born digital resources
    • John Murray Archive
    • Hosted services (IRIScotland)
    • Legal deposit of digital publications (including web archiving)
  • Strategic commitment to collaborate/interoperate
    • Selection informed by stakeholders
    • Ability to provide multiple access points and experiences
    • LTScotland; Public libraries; BBC etc.
slide7

Why use it at the NLS?

  • Legal and cultural imperatives to establish a ‘Trusted Digital Repository’:
    • Scottish Executive digital media strategy
    • Cultural Commission report
    • Legal Deposit Libraries Act 2003
  • Which will:
    • Be interoperable
    • Avoid duplication
    • Be usable and accessible
  • In order to:
    • Become a component of the Scottish Distributed Digital Library
    • Become a component of a shared legal deposit libraries infrastructure
slide8

Digital life cycle model (digitisation)

Indexing

Capture

Access/preservation

Indexing

Selection

Storage

Delivery

Access/preservation

slide9

Selection

  • NLS strategy to widen access
  • NLS strategy to expand digitisation
  • How do we know what non-users want?
  • Thinking bigger (3 years)
    • No limit on proposals
    • No limit on project scope
  • Unknown quantities
    • John Murray Archive
    • Funding
slide10

Selection

Prioritised projects

Selection panel

Project proposals

Curator consultation

Stakeholder consultation

Market research

Cost

slide11

Indexing

  • Digital Images Database (DID)
  • Microsoft Access (migrating to SQLServer)
  • Dublin Core and RLG schemas, plus local fields
  • Bibliographic information (e.g. book)
  • Component information (e.g. page; image)
  • Additional indexing terms (e.g. people, places, keywords)
  • Image metadata (e.g. file format, size, colour palette, ppi, compression etc.)
slide12

Indexing

1. Record creator

2. Digital camera operator

3. DID Indexer

DID

Basic record

Image metadata & image

Complete record

4. Database Administrator

  • Desc. Metadata; rights; indexing terms
  • Image creation; match image files to DID records; Image metadata
  • Add authority controlled indexing terms; QA and sign off
  • Manage RDMS; export/import, design, backups
slide13

Indexing

DID

Basic record

Image metadata & image

Complete record

Screengrab of DID record creation window

slide14

Delivery

  • Web features
  • Workflow bottleneck
  • Word on the Street
    • Exposed to Google
    • Version of DID
  • Aim to deliver generic infrastructure based on DID
  • DID migration
  • NLW Digital Mirror
  • Market research and selection supports:
    • Maps, treasures, photographs, treasures
slide15

DID

Basic record

Image metadata & image

Complete record

slide16

Delivery

  • Descriptive metadata is key
  • Create once, use many times
  • JMA strategy – access content from:
    • Web pages
    • Interactive exhibition kiosks
    • Timelines
    • Topic maps
    • Teaching aids
  • “The strategy to maximise digital access…will mean the NLS investing at least 40% of the available funds for digitisation in descriptive metadata”

[A Digital Access Strategy for the John Murray Archive at the National Library of Scotland]

slide17

I sat back in my chair, dumbstruck. I punched the air with both arms and shouted "Yahoo!" It was there, recorded in the National Library of Scotland's web site. As I read it, line after line came flooding back, familiar once more

I had been looking for the full lyrics to this song for ten years…No one else had ever heard of it. You've got the only copy of the lyrics in print that I've been able to find. Thanks!!!!

slide18

Storage

  • Data storage on network servers
    • 19.5TB NAS storage servers
  • Incremental backups and complete snapshots to magnetic tape
  • Increasing data – lengthier backups
  • Automation, e.g. robotic tape system
  • Issues
    • File corruption – filesize and modification date no good; checksums too slow
    • Gap between creation and backup – risk of file loss; replication servers reduce gap but double the cost
    • BL DOM – replicating server architecture removes tape backup from the equation
  • Planning for a resilient and scalable mass storage system using a Storage Area Network (SAN)
slide19

Digital preservation planning

  • Work ongoing in a number of areas:
    • Back-up strategy
    • Implementation of unique IDs
    • File integrity (SHA1 checksum)
    • Automated metadata extraction (JHOVE/DAITSS)
  • Strategic commitment to develop a Trusted Digital Repository
  • Part of Legal Deposit Library planning to develop a digital infrastructure for non-print legal deposit materials
slide20

Digital Library Strategy

  • Holistic approach
    • Digitised and born digital
    • Analogue and digital
  • Coherent integrated set of policies and strategies
    • Selection
    • Management
    • Preservation
    • Delivery
  • Trusted Digital Repository
slide21

Digital communities

  • The NLS is part of the Scottish Distributed Digital Library
  • The NLS is part of the Scottish digital culture community
  • The NLS has a UK-wide responsibility as a legal deposit library
  • The NLS welcomes collaborative approaches to all elements of the digital lifecycle
    • Selection
    • Delivery
    • Preservation
    • Standards
slide22

Simon Bains

Digital Library Manager

s.bains@nls.uk

0131 623 3770