Supporting Successful Data Collection

1. Supporting Successful Data Collection

2. School improvement is everyone’s job • Assessment team & classroom teachers collect data

3. School Improvement Specialists Build Capacity Adding Capacity versus Building Capacity Think – Pair – Share • Think: Take a minute to think on your own. What is the difference between adding capacity and building capacity • Pair: Have a conversation with your partner and come to an agreement about those two terms • Share at your table.

4. Data and School Improvement Specialists Build Capacity through the Gradual Release of Responsibility Your role as a School Improvement Specialists is to support/improve the data collection system in your school so that it can be self-sustaining when you leave.

5. Data Collection Basics • Who gives the tests? • When and where are the tests given? • How is the assessment schedule determined? • How are materials and resources organized? • Who enters data into websites?

6. Question: Who gives the tests? Possible assessors • Classroom teachers and educational assistants • Specialists and support staff • SPED, ESL, Title I, Speech Pathologists, School Psychologists, etc. • Principals and Assistant Principals

7. Question: Who gives the tests? Other considerations… • Become knowledgeable about who is trained to administer DIBELS & easyCBM • Schedule time with assessors to review the administration of DIBELS K-3 and easyCBM 4-8 • Consider scheduling a ‘runner’ to bring classes or groups of students to assessment location

8. Question: When and where are the tests given? Benchmark Assessment windows: Fall, Sept 6 – Sept 28 Winter, Jan 12 – Feb 2 Spring, May 14 – June 5 Locations often used include: library cafeteria computer lab classrooms

9. Question: How is the assessment schedule determined? • See DIBELS Module 9 Training Manual, pgs. 176-177, for estimates of time required for DIBELS measures • easyCBM: 50 minutes (recommended to give vocabulary test first - @ 15 mins – followed by comprehension - @ 35 mins. • Check on availability of cafeteria, library, computer lab or other spaces used for assessment • Consider other events on the school calendar

10. How are materials and resources organized? • DIBELS materials are ordered from textbooks@pps.net. Order form is available at www.pps.k12.or.us/departments/curriculum/4192.htm • Print labels with student name & classroom teacher name • Print student and assessor copies of easyCBM fluency passages • Organize students DIBELS booklets by classroom • Check supply of stop watches and clip boards

11. Question: Who enters data into the website? • SIS role is to support/improve the data entry process at the school • Ensure teachers have user names and passwords • DIBELS: https://dibels.uoregon.edu • Username = pps + pps username (ex. ppsdcogan) • Password = pps + employee ID # (ex. pps015629) • easyCBM: http://pps.or.easycbm.com • Username = pps username (ex. dcogan) • Password = employee ID # without preceding zeroes (ex. 15629) • For help, contact Daniel Cogan:dcogan@pps.net

12. SIS Role in Data Collection • Talk with key players at your school so you can understand the current data collection system and determine how you will support and/or improve it • Who gives the tests? • When and where are the tests given? • How is the testing schedule determined? • How are materials and resources organized? • Who enters data into websites? Table Activity: Experienced SIS shares responses to each question. Others listen in preparation for Give One/Get One…

13. Protocol: Give One-Get One • Give One/Get One: • Take a note pad with you. • Get up and mingle. Introduce yourself and share 1 idea and get 1 idea. Be sure you have a good enough understanding to be able to share with another, should you decide. • Find another partner and repeat. • Table Activity: Whip Around Protocol • Choose top 3 ideas • 3 rounds, 30 seconds – 1 minute per person • Share one idea each round