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Web Time Entry Round Table Discussion October 7, 2008

Web Time Entry Round Table Discussion October 7, 2008. Web Time Entry at SMCCCD. San Mateo has been on WTE since March Started with about 100 short term employees Added student workers Now have a total of 500 students and short term workers. Set-up.

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Web Time Entry Round Table Discussion October 7, 2008

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  1. Web Time Entry Round Table Discussion October 7, 2008

  2. Web Time Entry at SMCCCD • San Mateo has been on WTE since March • Started with about 100 short term employees • Added student workers • Now have a total of 500 students and short term workers

  3. Set-up • NBAJQUE – assign approvers by employee • (NTRRQUE – assign approvers by orgn or posn) • PTRCALN – fill in four WTE fields with dates • PTRECLS – set sequence for earn codes to appear on web timesheet • NBAJOBS – on Payroll Default block set time entry method to Employee Web Time Entry

  4. Process I Employee • Log into Banner Self-Service • Select department and pay period • Enter time and submit for approval II Approver • Log into Banner Self-Service • Select department and pay period • Approve, correct or return for correction

  5. Training • Initially Payroll held training sessions for employees and approvers. • Now there is an “expert” on each campus who is responsible for training new employees and new approvers. • Locally-developed training documents areavailable to users on downloads page of the district’s portal page.

  6. Gottchas!(few examples) • Employee opens time sheet but does not enter any hours (Record goes into error status) • No GOAEACC record exists for Approver (Employee can not open his timesheet) • Employee or Approver uses back button rather than “previous menu” (unexpected consequences)

  7. Gottchas - continued • Approver and/or his position changes in mid-pay period (Ugly! Employee cannot open his timesheet. Employee’s timesheet must be restarted.) • Inattentive Superuser goofs (approves too many timesheets by pressing “approve all” button)

  8. Supporting Programs(locally developed)

  9. Supporting Programs con’t

  10. Resources • SCT Banner Human Resources Time Entry With Approvals Handbook – everything you ever wanted to know about time, approvers, etc. • Presentation from 2007 Summit: Web Time Entry: Post-Implementation by Danny Linton from The University of Memphis (Course ID 454) – very good, especially the discussion about error messages

  11. Addendum – after the conference • Thanks to all for your interest • SMCCD contacts: • Barb Dedo (programmer) dedo@smccd.edu • Connie Casido (payroll manager) casido@smccd.edu

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