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Final Review Meeting Brussels, 22 April 2008

Final Review Meeting Brussels, 22 April 2008

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Final Review Meeting Brussels, 22 April 2008

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  1. Final Review MeetingBrussels, 22 April 2008

  2. FP6 IST “Broadband for all” Network of Excellence Project 027497 e-Photon/ONe+ “Optical Networks: Towards Bandwidth Manageability and Cost Efficiency” Final Review Meeting Brussels, 22 April 2008

  3. Agenda (morning) h. 9.00: General project presentation and introduction to the Joint Programme of Activities - F. Neri (PoliTO) h. 9.30: Joint executed research activities and integration within the Virtual Departments • VD-C (F. Callegati - UniBO) • VD-M (F. Callegati - UniBO) • VD-S (F. Callegati - UniBO) • VD-A (J. Prat - UPC) • VD-H (J. Prat - UPC) • VD-T (I. Tomkos - AIT) h. 11.30: Joint executed research activities and integration within the Joint Projects (each WP: 10 mins presentation and 10 mins discussion) • JP-T (I. Tomkos - AIT) • JP-E (I. Tomkos - AIT) • JP-G (M. Pickavet - IBBT) • JP-B (M. Pickavet - IBBT) • JP-S (F. Neri - PoliTO) h. 13.10: Lunch break

  4. Agenda (afternoon) h. 14.10: Other integrating activities • Sharing research facilities: Joint and Virtual lab presentation and results (A. Seeds – UCL) • Exchange and Mobility of researchers and students (M. Pickavet - IBBT) h. 14.50: Management and Coordination activities • General management: administrative, legal and financial issues (E. Conrotto - PoliTO) • Gender issues (E. Conrotto - PoliTO) h. 15.30: Spreading of excellence activities • Teaching activities (B. Mikac - TELFER) • Dissemination activities (M. O’Mahony - UEssex) h. 16.20: Conclusion: scientific and technical impact and sustainability (F. Neri -PoliTO- and P. Van Daele -IBBT) h. 16.30: Open discussion h. 17.00: Closing

  5. Project presentation PART 1

  6. Objectives of e-Photon/ONe • The NoE was articulated into two continuative phases: • e-Photon/ONe (e1: Feb. 2004 – March 2006) • e-Photon/ONe+ (e1+: March 2006 – Feb. 2008) • Focus is optical networking. Main goals are: • integrate and focus the rich technical know-how available in Europe on optical communications and networking (“build a technical community”) • favour a consensus on the engineering choices towards the deployment of optical networks (“provide guidelines and list of key issues”) • understand how to exploit the unique characteristics of the optical domain for networking applications, and which are the potential advantages of optical technologies in telecommunication networks with respect to electronic technologies (“make best use of optics in networks”) • establish long-term collaborations between different partners, in terms of research, infrastructure sharing, education and training (“learn to work together”) • promote and organize activities to disseminate knowledge on optical networks, through coordinated publications, technical events, and interactions with other consortia in the same technical area (“make our community visible”)

  7. e1+ consortium • 40 partner institutions • with broad European coverage, coming from: • - 14 member states (Austria, Belgium, Denmark, France, Germany, Greece, Hungary, Italy, Netherlands, Spain, Sweden, Poland, Portugal, UK) • - 2 candidate countries (Croatia, Turkey) • - 1 associated country (Norway) • Consortium Composition: • 31 academic institutions • - 3 telecom operators • - 2 manufacturers • - 4 non-profit research centers • ~400 researchersactively involved in the NoE • Budget: 3.750 K€ (in two years)

  8. The e-Photon/ONe NoE model • NoE were probably conceived as built around few and excellent institutions, but small consortia likely miss significant players and can have limited consensus in the research community • e1+ was not built exclusively around few excellent institutions: it was based on a large consortium, hence: • risk of diluting the effort (and money) • IPR issues • need for efficient management structure • but: • e1+ looks for the broadest consensus in the technical community • e1+ aims at providing a future-proof framework capable of fostering durable integration and defeating cultural barriers against information sharing

  9. Integration is the key objective Integration goals: • Focus research on optical networking • Sharing of research topics and activities • Strengthen contacts between partners • Stimulate exchanges of researchers and lecturers • Support knowledge management and circulation of information • Sharing of lab infrastructures • Develop common educational programs The NoE is managed around a now well established model similar to a university, with Virtual Departments [VDs] and specific Joint Projects [JPs]

  10. Virtual Departments • Integration activities are organized in, and coordinated by, thematic structures called Virtual Departments (VDs). VDs have chairpersons and boards who decide on the activities and the internal organization • Examples of activities: • coordination of similar existing research • allocation of available resources • editing of joint technical reports and papers • organization of workshops • encouraging mobility • coordination of teaching activities • coordination of proposals for new projects • joint writing of project deliverables

  11. Virtual Departments and Chairs VD-C (DEISUniBO) VD-M (Telenor) VD-A (Tu/e - UPC) Core Networks: Technologies, Architectures, and Protocols Metro Networks: Technologies, Architectures, and Protocols Access Networks: Technologies, Architectures, and Protocols VD-H (UDE - PoliTO) VD-S (DTU - CTI) VD-T (PoliTO) Transmission Techniques for Broadband Networks Home Networks and Other Short-Reach Networks Optical Switching Systems

  12. Joint Projects • Joint research Projects (JPs) have been identified, so that different partners can do research together towards well-defined common goals (although it is stated that funding research is not a primary goal of a NoE …) • Research activities in JPs are narrowly-focused, and are decided and coordinated by WP leaders: they aim at starting new, coordinated research efforts (similar to mini-STREPs) • JPs are serving as an important step toward integration and research coordination inside the NoE, providing to a number of partners an opportunity for interaction and accomplishment of common goals, comparing different approaches and bringing complementary skills • Topics need to be timely and short-lived: the first set of JPs in e-Photon/ONe was terminated in Phase 1; the 5 e1+ JPs were in place for Phase2

  13. 3R regen. Possibly buffering 3R regen. Possibly buffering 3R regen. Possibly buffering 3R regen. Possibly buffering lM OBS node Reserv. manager OXC OBS network Switching times:ms ÷ s Assembly manager Burst size: kB ÷ MB l1 Control channels offset Data channels ... Legacy networks WDM links Out-of-band signal. lM Current Joint Projects • JP-G(IBBT - UEssex): “Optical networking for grids and e-science” is focused on how optical architectures can be adapted and extended to enable the efficient support of various grid services • JP-B(UAM): “Optical burst switching” pursues various OBS research issues, from physical layer to service aspects • JP-T (IT): “Dynamic and distributed optical monitoring and equalization”studies techniques suited to increase the reliability and performance monitoring of dynamic optical networks • JP-E(AIT): “Mitigation of optical transmission impairments by electronic means”studies how solutions utilizing electronic processing circuits implemented either at the transmitter or the receiver can efficiently mitigate linear and non-linear optical transmission impairments • JP-S(UoPelop): “Electro/optic switching architectures” aims at identifying blends of optical and electronic functions allowing an overall cost-effective switching architecture

  14. Spreading of excellence activities • Dissemination activities: • active participation to existing photonic conferences (ECOC, ONDM, etc.), booths at major conferences and exhibits for EC activities in the field of optical networks • joint publications • active participation to editorial boards of optical networking journals (Elsevier Optical Switching and Networking, IEEE Transactions on Networking, etc.) • organization of open technical events (schools and workshops) • public e-Photon/ONe documents available in the project web site • International Collaborations: • involvement of external institutions, even extra-UE (through the role of “Collaborating Institution”, with no budget allocation and full participation to the NoE) • joint organization of workshop with third countries • Teaching Activities

  15. Training Activities • Given the strong presence of academic institutions, e-Photon/ONe devotes significant effort to training activities in the area of optical communication • Training activities must help improve the skills and knowledge of the future young workforce and indirectly help to establish a competitive and knowledge economy • Specific actions: • Organization of technical schools (mainly for PhD students) • Collection and joint editing of teaching material (slides and course notes) • Definition of a syllabus for a graduate program in Optical Communications and Networks

  16. 15 WorkPackages • WP-O (Coordination and Management): L. Fulci (PoliTO) • WP-VD-C (VD on Core Networks): F. Callegati (DEIS-UniBo) • WP-VD-M (VD on Metro Networks): E. Zouganeli (Telenor) • WP-VD-A (VD on Access Networks): T. Koonen (Tu/e) & J. Prat (UPC) • WP-VD-H (VD on Home Networks and Other Short-Reach Networks): D. Jaeger (UDE) & R. Gaudino (PoliTO) • WP-VD-S (VD on Optical Switching Systems): L. Dittmann (DTU) & K. Vlachos (CTI) • WP-VD-T (VD on Transmission): P. Poggiolini (PoliTO) • WP-JP-G (JP on Optical networking for grids): M. Pickavet (IBBT) & D. Simenidou (UEssex) • WP-JP-B (JP on Optical burst switching): J. Aracil (UAM) • WP-JP-T (JP on dynamic optical networks ): A. Teixeira (IT) • WP-JP-E (JP on optical transmission impairments by electronic means): I. Tomkos (AIT) • WP-JP-S (JP on Electro/optic switching): A. Stavdas (UoPelop) • WP-T(Teaching Activities): B. Mikac (TELFER) • WP-L (Joint and Virtual Laboratories): A. Seeds (UCL) • WP-D (Dissemination): M. O’Mahony (UEssex) & T. Politi (UoPelop)

  17. Mobility • Mobility is a very effective way to achieve the main goals of NoEs • All e-Photon/ONe partners have committed to be involved in at least one mobility action • A significant number of mobility actions were implemented within VDs. Students and staff members spent extended periods (typically several months) visiting other institutions, to conduct coordinated research, to share and jointly publish research results

  18. e-Photon/ONe website

  19. e-Photon/ONe website • The project website and related functionalities proved to be a key tool to run the project: • external project presentation and results dissemination • collection of project results (publications, reports, deliverables, etc.) • support to the integration process (partners share information through the website) • support to the preparation of deliverables • The maintenance of the website was a distributed effort, and the website itself is geographically distributed (Barcelona, Torino, Bologna) • The project website ( is maintained at UPC, and it has a public part and private (password protected) sections • A LDAP-based directory server, maintained at DEIS-UniBO, adds features to collect information related to people involved in the NoE, and to support reporting • A rich set of mailing lists is automatically generated from the directory server and implemented at PoliTO to minimize the amount of emails received by individial researchers

  20. Project-internal sections


  22. Directory service • The directory service at DEIS-UniBO stores all information regarding the consortium (individuals and institutions): • list of participating researchers and students, with CVs • description of participating research groups • roles of individuals in management bodies • participation of individuals to WPs • passwords to control the access to the main website (one single password per individual) • reporting and papers (with a publications database) • Information can be uploaded by each partner in a distributed fashion under password control • New functionalities were implemented in reaction to the first annual technical review meeting, to ease the collection of information on exploitable knowledge, participation to standardization activities, and interactions with industry • The UPC website is synchronized with the UniBO website for password management • The directory service was of great help in project management

  23. Internal e1+ organization • Coordinator: Fabio Neri • Project Office: EU Affairs Office, PoliTO • General Assembly, composed by all NoE partners • JPA Committee, main decisional governing body, comprising the following boards: • Integrating Activities Board • Joint Research Projects Board • Exchange and Mobility Board • Dissemination and Training Board and panels: • Gender Issue Panel • Innovation and IPR Panel • Quality Assurance Committee (composed by 4 external members) • Local Administrators and JPA representatives for each partner

  24. Management structure  GENERAL ASSEMBLY Quality Assurance Committee PROJECT COORDINATOR JPA COMMITTEE HEAD OF PO PROJECT OFFICE (PO) Integrating Activities Board Joint Research Project Board Exchange & Mobility Board Dissemination & Training Board Gender issue panel Innovation & IPR panel VD-x VD-y Joint Project a Joint projects Joint Project b Virtual Departments NETWORK PARTNERS Local Administrators Local JPA representatives

  25. Quality Assurance Committee • QAC members appointed in e1+: • Admela Jukan • Ken-ichi Kitayama • Roberto Sabella • Bill St. Arnaud • The QAC ensures the content monitoring and quality control of the NoE • It works closely with the JPA Committee, monitors progress reports and is in charge of editing a yearly NoE assessment report • The assessment report refers to the List of Indicators of Integration listed in Section 7 of the Technical Annex • Final QAC report available on the website

  26. Consortium evolution PART 2

  27. Consortium composition - I • Politecnico di Torino (PoliTO), Italy – Project Coordinator • Alcatel Italia S.p.A. (ALCATEL), Italy • Alma Mater Studiorum - Università di Bologna (DEIS-UNIBO), Italy • Fondazione Ugo Bordoni (FUB), Italy • Politecnico di Milano (PoliMI), Italy • Scuola Superiore di Studi Universitari e di Perfezionamento S. Anna (SSSUP), Italy • Telefónica Investigación y Desarrollo (TID), Spain • Universidad Autonoma de Madrid (UAM), Spain • Universdad Carlos III de Madrid (UC3M), Spain • Universitat Politècnica de Catalunya (UPC), Spain • Universidad Politecnica de Valencia (UPV), Spain • Instituto de Telecomunicações (IT), Portugal • Groupe des Ecoles des Télécommunications (GET), France • France Telecom (FT), France • Faculté Polytechnique de Mons (FPMs), Belgium • IBBT (Ghent University) (IBBT), Belgium • Multitel (MULT), Belgium • Technical University of Eindhoven (TU/e), The Netherlands • Fujitsu Laboratories of Europe Ltd (FLE), United Kingdom • Intel Corporation UK Ltd – Intel Research Cambridge (IRC) United Kingdom • University of Southampton, Optoelectronics Research Centre (ORC-CC2), United Kingdom

  28. Consortium composition - II • University College London (UCL), United Kingdom • University of Essex (UEssex), United Kingdom • Danmarks Tekniske Universitet (DTU), Denmark • Kungliga Tekniska Hogskolan (Royal Institute of Technology) (KTH), Sweden • Telenor ASA (TELENOR), Norway • Fraunhofer Gesellschaft, Heinrich Hertz Institute (Fraunhofer), Germany • Technische Universität Berlin (TUB), Germany • Universität Duisburg-Essen / Campus Duisburg (UDE), Germany • Universitaet Stuttgart, Institute of Communication Networks and Computer Engineering (UST-IKR), Germany • Technische Universitaet Wien, Institute of Broadband Communications (TUW), Austria • Akademia Gorniczo-Hutnicza (AGH), Poland • Budapest University of Technology and Economics (BME), Hungary • Sveuciliste u Zagrebu, Fakultet Elektrotehnike i Racunarstva (TELFER), Croatia • Research and Education Society in Information Technologies (AIT), Greece • Research Academic Computer Technology Institute (CTI), Greece • Institute of Communication and Computer Systems, National Technical University of Athens (ICCS/NTUA), Greece • National and Kapodestrian University of Athens (UoA), Greece • University of Pelopennese, Tripoli (UoPelop), Greece • Bilkent Universitesi (BILKENT), Turkey • The Chancellor, Masters and Scholars of the University of Cambridge (UCAM-DENG), UK

  29. Uneven partner involvement • The Technical Annex assumed full transfer of EC funds only upon verification of active participation • WP leaders monitored the involvement of partners in their WP (contributions to activities and to deliverable preparation) • Adjusting the budget allocation to effective activities and involvement in the integration process proved to be effective, but increased management effort

  30. Collaborating Institutions • Since Phase 1, it was decided not to enlarge the consortium, but to establish the role of “Collaborating Institution” (CI), with • no budget allocation • full participation to the project • Accepted CIs: • Campinas State University, Brazil • Beijing University of Posts & Telegraphs, China • CTTC: Telecommunications Technological Center of Catalonia, Spain University of Vigo, Spain • Polytechnic University of Cartagena, Spain • Poznan University of Technology, Poland • University of Roma "La Sapienza", Italy Many CIs became BONE partners

  31. Summary of project achievements PART 3

  32. Reporting summary • Biannual and Yearly Reports were submitted to the project officer, with inputs from partners and WP leaders • All milestones (13) due in the second project year were successfully achieved (only the JP-S joint paper milestone was planned but is not yet ready) • All deliverables (63 total; 27 in Y2) were prepared • All deliverables and papers were uploaded on the project website

  33. VDs Y2 milestones and deliverables • M.VD-x.3 [T0+18] Second plenary technical meeting: summary of integration activities, and proposal for further actions • D.VD-x.3 [T0+19] VD-x report on the e-Photon/ONe+ viewpoint on the specific technical area, including list of key issues • D.VD-x.4 [T0+24] Yearly VD-x technical report, including collection of published joint papers

  34. JPs Y2 milestones and deliverables • M.JP-x.3 [T0+16] Second JP-x meeting; refinement of technical tasks, checklist on integration of activities, proposals for joint publications • M.JP-x.4 [T0+22] Editing of joint paper • D.JP-x.2 [T0+13] Intermediate JP-x report on planned activities and first research results • D.JP-x.3 [T0+24] Final JP-x report

  35. Major events and meetings Y2 • Final Plenary Meeting: 28-30 January 2008 • Several WP meetings (details later) • Summer School: held in Brest at ENST, in July 2007, jointly with COST 291 • Workshop on international research opportunities in optical networking at OFC 2007 • e-Photon/ONe WP meetings co-located with ONDM 2007 and other conferences • EC booth at ECOC 2007

  36. Integrated Research • Virtual Departments have all been active. Several joint (i.e., multi-partner) papers/books were edited. Co-leaderships proved to be effective in keeping activities running • The Joint Projects have all been active. Integrated research activities were organized, based upon existing partners’ interests, and outcomes are available • The effort towards integration of lab activities and sharing of lab infrastructures continued in WP-L, leading to an updated inventory of existing labs, to a plan for coordinated lab experiments, and to significant implementation of these joint experiments, which are realized at different labs with comparison of results and exchanges of researches

  37. Measurable integration • Over 210 joint (multi-institution) papers listed in the website (129 in Y2) • Over 260 single-institution papers with e-Photon/ONe support acknowledgement listed in the website (137 in Y2) Different types of papers: • Coordinated overview paper • Post-mobility paper • JP joint paper • Invited project presentation • 2 edited books were prepared: • joint book on optical burst switching (OBS), coordinated by Prof. J. Aracil (UaM) in the framework of VD-C • joint book on next-generation passive optical networks (PONs), published by Springer Verlag, coordinated by Prof. J. Prat (UPC) in the framework of VD-A • 53 mobility actions took place, involving 33 e1+ partner institutions, and 2 Collaborating Institutions, for a total of approximately 120 person months

  38. Joint papers connectivity graph 1st semester 1st year full project duration

  39. Teaching • The second summer school on “Advanced optical communications systems: from short range to long haul networks” was successfully organized and held in Brest at ENST, France, in July, jointly with COST 291. • Over 70 attendees followed lectures by 6 expert speakers, and 22 presentations were contributed mainly by PhD students • Work towards the definition of the jointly defined master program in Optical Communications and Networks was done: • 8 courses were identified • the syllabus of each course was agreed • the slides used by several partners are being merged to generate a commonly agreed teaching framework within the technical scope of the project

  40. Dissemination • The e-Photon/ONe+ web site ( is up and running, with rich features (content manager, directory service for consortium management, automatically generated mailing lists, automated reporting, etc.) • A project newsletter was regularly published • Support was given to the organization of conferences, including OFC 2007, ONDM 2007 and ECOC 2007, with participation to technical program committees, and organization of e1+ events at these conferences e.g. • workshop on international research opportunities in optical networking at OFC 2007 • e-Photon/ONe WP meetings at ONDM 2007 and ICC 2007 • EC booth at ECOC 2007 • Overview papers on e-Photon/ONe+ were invited at several international conferences, including ECOC 2007 and OFC 2007 • An important participation of e1+ partners was observed for OFC 2007 in Anaheim, USA, for ONDM 2007 in Athens, Greece, and for ICTON 2007 in Rome, Italy • A roadmapping activity for the area of optical networking was organized (despite some delays wrt original plans) by WP-D • Several members of e-Photon/ONe are in the editorial board of the new Elsevier journal “Optical Switching and Networking (OSN)”, for which Fabio Neri acts as co-editor-in-chief • Interactions with Global Grid Forum on Optical Burst Switching standards

  41. Budget & Effort PART 4

  42. Initial e1+ budget allocation criteria • 50 K€ to each partner (70 K€ to GET cluster) • 20 K€ to each WP leader (10 K€ for co-leadership) • 70 K€ per WP to be distributed to active partners • 70 K€ for implementing and running the project website • 80 K€ for supporting international collaborations (upon pressure of former EC project officers) • 300 K€ for the project office and as project reservoir

  43. WP budget allocation • 70 K€ available to each WP (not accounting for the different weights of WPs) • The WPs budget was allocated by each WP leader/board according to the internal criteria defined within each WP, e.g.: • Flat division among active partners • Point-score systems (in some cases in combination with a flat rate to active partners) • Allocation of some budget to WP sub-tasks coordination • Minor adjustments were made at the end of the project, in particular for an a-posteriori check on WP activities

  44. WP budget allocation • WP budgets were quite effective in involving partners in the integration effort • The extra budget coming from WPs is a quantitative indicator of the involvement of a partner in project activities • Still, some flat budget is useful to jump-start the involvement • Some partners say “we are not in it for the money” … but not all

  45. Final budget allocation

  46. Network budget

  47. Budget spent by each WP

  48. Budget spent by each partner

  49. WP Manpower Permanent staff (AC): 235 m/m

  50. Manpower employed by each WP