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The Universal Encouragement Program

The Universal Encouragement Program. Using Guidance Assessment Data to Improve Guidance Services. Jo A Kahn Oklahoma State Department of Career and Technology Education.

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The Universal Encouragement Program

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  1. The Universal Encouragement Program Using Guidance Assessment Data to Improve Guidance Services Jo A KahnOklahoma State Departmentof Career and Technology Education

  2. A free online guidance assessment, reporting, and communications system for schools and education support programs. The UEP targets students in grades 6-12 and beyond. The CAPE Network Universal Encouragement Program (UEP)

  3. Topics for today Guidance Assessment Essentials • The whys of guidance assessment • The whats of guidance assessment • The hows: an overview of survey forms and reports • Doing guidance assessment • Retrieving and creating reports • Using the custom reporting option Preparation for Use • System customization options • Getting registered • Preparing for first use with students

  4. The WHYS of Guidance Assessment Simply put… We want more students to graduate from high school prepared for postsecondary education, and equipped to be successful in postsecondary education. In the U.S., the national average of student-to-counselor ratio is 467:1 and in California the ratio is 809:1. Source: U.S. Department of Education, Common Core of Data, National Institute for Educational Statistics-Public Elementary and Secondary School Student Enrollment and Staff From the Common Core of Data: School Year 2007-2008.

  5. Guidance Assessment to Improve Student Outcomes 6th Grade “…most future dropouts can be predicted as early as 6th grade by studying academic and engagement issues among these students in elementary and middle schools.” (Balfanz & Herzog, 2005) Many of the data points associated with high school completion and postsecondary participation are evident in…

  6. What Do We Know? EXERCISE – 2 volunteers needed

  7. What Do We Know? Much of what we could know remains hidden…. Known - - - - - - - - - - - - - - - - - - - - - - - - - - - - Unknown

  8. …or known only to the keepers of the data. With respect to guidance needs, we have limited data on students. • Aspirations and intentions • Desires for interventions and services • What steps students have taken • What steps they haven’t taken • Risk factors that affect achievement and attainment

  9. Do We Really Need Another Source of Data? Attendance data Grades Test scores IEP data Course enrollments School registration documents Guidance Assessment?

  10. What could we learn from Guidance Assessment ? • View trends – are we moving in the right direction? • Understand audience differences • Measure the effectiveness of our guidance efforts • Provide a compelling depiction of student needs to funding sources and administrators • Assert the need for resources, support, or change with evidence

  11. Universal Encouragement ProgramA guidance assessment, reporting, and communications system

  12. The UEP Collect data about the person and the group to better understand guidance and support needs, interests, and experiences. Online assessment is quick (10-20 minutes) and easy enough for middle school students to complete. Reports are instantaneous to counselors, education support professionals, and parent/guardians.

  13. Identify specific academic issues Identify specific career and education planning needs Elicit personal and social concerns that affect school performance Report items that affect high school graduation and postsecondary participation The UEP

  14. The UEP Using the data • Get to know your students at a deeper level • Find out what your students need. • See what services and activities your students/clients actually want • Better utilize the limited time you have to be with students

  15. The UEP Using the data • Provide targeted information in response to specific needs • Assess and track student progress • Measure the effect of information and services • Provide systematic early warning

  16. The UEP Development of the guidance program and services • Facilitate the identification of needs and areas of significant demand for services • Facilitate prioritization of program goals and efforts • Assist in manpower and resource allocation • Identify who needs which interventions Generate support for guidance programming

  17. Three assessment forms Student surveys • Form 1 for students in grades 6-8 • Form 2 for students in grades 9-12 • Form 3 for HS graduates and former students

  18. Three assessment forms Form 1 for students in grades 6-8 • Personal and family demographics • Education • Planning experiences • Career interests • Future plans • Activities and services • 15-20 minutes to complete

  19. Three assessment forms Form 2 for students in grades 9-12 • Personal and family demographics • Education • College Readiness • Career interests • Future plans • Activities and services • 10-20 minutes to complete

  20. Three assessment forms Form 3 for HS Graduates and Other Adults • Personal and family demographics • Education and training • Career and employment • Future plans • Involvement • High school experience • Non-graduates • Military service • 15-20 minutes to complete

  21. Disponible en Inglés y Español Assessments are available in English and Spanish Reports to counselors are in English Reports to parents are in the language primarily spoken at home – English or Spanish

  22. Student Assessment Administration and Reports School Registration

  23. VOLUNTARY Answer All, Some or None

  24. Administration and Reports

  25. Reporting Tools Select ‘Show All Student Responses’ • View a student record/delete a student record • Order student listing by name, date, and grade • Send student record(s) by email • Edit student demographic information ‘Search for Student Responses’

  26. Guidance Assessment Reports Retrieving, Creating, and Filtering Reports Individual reports Group reports Group comparison reports (advanced reports) Risk reports Preference reports Custom factor-based reports

  27. NONE

  28. Let’s look at this student’s factors

  29. Can you see how these factors could work against student success In high school? Can you help the student knowing this information?

  30. Customization Administrative Controls • Sites (could be programs, grades, counselors, class) • Date ranges for pre-post measurement • Form item selection • Managing users

  31. Preparing Students • Let students know that they will participate in an assessment in which they are the subject matter experts! • Let them know how their information can help you to help them. • Assure students that process is voluntary. • Let students know that information is confidential and owned by the student – they can edit/delete.

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