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Monday, February 10, 2014 Cris McCullough, Dean Policy Alignment & Outreach

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE. IDRC – Economically Distressed Areas Clean Energy Grant Bidder’s Conference. Monday, February 10, 2014 Cris McCullough, Dean Policy Alignment & Outreach Workforce and Economic Development Division

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Monday, February 10, 2014 Cris McCullough, Dean Policy Alignment & Outreach

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  1. CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE IDRC – Economically Distressed Areas Clean Energy Grant Bidder’s Conference Monday, February 10, 2014 Cris McCullough, Dean Policy Alignment & Outreach Workforce and Economic Development Division California Community Colleges Chancellor’s Office

  2. Bidder’s Conference Overview • Format of Bidder’s Conference • http://extranet.cccco.edu/Divisions/WorkforceandEconDev/WEDDRFAs.aspx • ● Muting of Participants • ● Overview of RFA Instruction, Terms & Conditions • ● Questions & Answers • ● Clarification Questions: • Abigail Singleton • asingleton@cccco.edu

  3. B. Program Overview IDRC – Economically Distressed Areas  SB 1402 (Lieu)  $600,000 estimated  Applications Due Friday, April 11, 2014  One Year Funding  Objectives determined by industry-driven regional collaboratives

  4. Program Outcome Metrics Momentum Points  Certificates & Degrees (MP 17-18 and 23)  Internship, Job Placement, 3rd Party Credential (MP-27-29)  Wage gain and Lay-off aversion (MP 29-33) Leading Indicators  L-1 through L 6 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  5. D. Eligibility ● Counties with per capita annual income below $30,000 (EDD LMI data) ● College service area includes more than 50% of the residents of an eligible county ● 5 bonus points for colleges that have not previously been awarded 2012-2014 SB 1402 funding

  6. F. RFA Clarification If any ambiguity, conflict, discrepancy, omission, or other error in this RFA is discovered, immediately notify the Chancellor’s Office of the error and request a written modification or clarification of the document. A clarifying addendum will be given to all parties who have obtained the RFA, without divulging the source of the request. Insofar as practical, the Chancellor’s Office will give such notice to other interested parties, but the Chancellor’s Office shall not be responsible for failure to do so. Contact person for these Instructions and/or RFA Specification is: Abigail Singleton (916) 322-4285 asingleton@cccco.edu

  7. G. Application Format & Instructions ● Follow the format and sequence instructions (in order to receive the highest possible score). ● To avoid being disqualified application format instructions must be followed, all questions answered, and all data supplied. ● The RFA Specification and Appendix B forms & Appendix C Templates will be used as tools. ● Grant applications are scored based on a maximum of 100 points as indicated on the table to the right. ● A minimum averaged score of 75 must be obtained within the reading process in order to be considered for funding. ● The Chancellor’s Office may require the applicant to make adjustments in the budget, annual workplan, or other aspects of the application prior to funding the grant.

  8. G. Application Format & Instructions (Continued) All narrative sections of the application must have 1” margins, single or double spaced, and 12pt Arial font. All narratives have a page limit. ● Face Sheet ● Cover Letter ● Contact Page ● Application Abstract (1 page) ● Table of Contents ● Need (5 pages,10 points) ● Response To Need (7 pages,15 points)

  9. G. Application Format & Instructions (Continued) ● Annual Workplan (25 points) ► Objectives ► Activities ► Timelines ► Responsible Persons ► Performance Outcomes ► Metric Number(s)

  10. G. Application Format & Instructions (Continued) ● Application Budget/Budget Detail (10 points) ► Budget Detail Sheets ► Budget Summary ► Indirect Administrative Costs ► Travel ► Equipment Purchases ► Regional Consortia Meetings

  11. G. Application Format & Instructions (Continued) ● Project Management Plan (5 pages, 20 points) ● Dissemination (1 page, 5 points) ● Project Partnership & Feasibility (15 points) ● Application Procedures

  12. H. Rejection of Application ● Application is not received via electronic submittal by 5 p.m. on Friday, April 11, 2014 ● Application is sent to wrong e-mail address at asingleton@cccco.edu ● Application is sent in multiple e-mails ● Application has the wrong RFA Specification Number (anywhere in the application) ● The fiscal agent is not a Community College District and/or not within the applied for region. ● The application budget detail or summary exceeds the allocated amount. ● The Annual Workplan and/or Budget Detail does not show attendance at regional consortia meetings ● The application contains facsimiles of forms and has changed language on those forms (this may cause a rejection) ● Narratives in the application exceed the maximum page limit ● It does not include all required application documents submitted in a single e-mail ► Cover Letter (Signed by CEO or Designee of CCD) ► Contact Page ► Application Abstract (1 page) ► Table of Contents ► Need (5 pages) ► Response to Need (7 pages) ► Annual Workplan ► Application Budget Summary (Project Director, Chief Business Office Signatures) ► Application Budget Detail Sheet ► Out-of-State Travel Forms (if out-of-state travel is requested) ► Project Management (5 pages, organizational chart, governance chart) ► Dissemination (1 page)

  13. I. Calendar of Key & Reporting Dates

  14. Request for Applications Specification RFA Specification RFA Title: Industry Driven Regional Collaborative – Economically Distressed Areas Funding Source: SB 1402 – Economic and Workforce Development Program Funding Period: May 21, 2014 through June 30, 2015 Total Funds Available: $600,000 estimated Required Match: 1:1 match required (cash and/or in-kind) Number of Awards: 2-3 depending on available funding

  15. ● Background ● Need ● Response to Need ● Objectives ● Project Management Plan ● Permissive Activities and General Costs ● Reporting Requirements ► Year-to-Date Expenditure and Progress Report ► Accountability Reporting ● Reference Materials ● Terms and Conditions California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  16. Appendix ALegal Terms and Conditions ●Article I Program-Specific Legal Terms and Conditions ► Cost and Payments ► Budget Changes ► Application Amendment Requests ► Reporting ● Article II, Standard Legal Terms and Conditions

  17. Appendix BApplication Forms Excel Workbook ● Do First ● Contact Page ● Application Budget Summary ● Application Budget Detail Sheet ● Application Budget Detail Sheet (Format Example)

  18. Appendix CApplication Templates ● Application Checklist for SB 1402 ● CEO Cover Letter (Template) ● Out-of-State Travel Form

  19. Appendix DGuidelines, Definitions and Allowable Expenditures ● Determining Allowable Costs ● Permissive Activities SB 1402 ● Allowability of General Costs

  20. Appendix ECommon Metrics and Accountability Measures ● Background ● ARCDC 2.0 Framework ● Measures

  21. Contact Information Thanks for your participation For Questions or Clarification Contact Abigail Singleton (916) 322-4285 asingleton@cccco.edu

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