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NIH: ASSIST

Learn about NIH's online system, ASSIST, for preparing, submitting, and tracking grant applications through Grants.gov. Find out when to use ASSIST and how to navigate the application process.

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NIH: ASSIST

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  1. NIH: ASSIST Submitting non-system to system nih grant applications December 21, 2017

  2. Whatis ASSIST? NIH’s online system for the preparation, submission, and tracking of grant applications through Grants.gov to NIH.

  3. When to use ASSIST? • NIH Application • NOT eBridge S2S (see chart) *Note: Applications submitted through ASSIST are not eligible for Separation of Science submission to GCO. The complete and final application PDF must be submitted to GCO 5 business days prior to the Sponsor’s submission deadline.

  4. How to use ASSIST? 8 Steps to Preparing and Submitting Your Single-Project Application in ASSIST

  5. ASSIST - Initiate Application (Video 3:33) • Sign-into ASSIST with eRA Commons Account User Name & Password. • Don’t have an account? Request one here. • Anyone with an eRA Commons ID can initiate an application. • Lead Applicant Organization name: MEDICAL COLLEGE OF WISCONSIN

  6. ASSIST Welcome Page • Initiate Application • Search for Application • Guides • Application Guides • ASSIST User Guide

  7. Roles in ASSIST/eRA Commons: • SO & AO = GCO • ASST = Department admin & support • PI = Faculty PIs

  8. Maintenance Roles in Applications: • Access Maintainer • GCO assigns Access Maintainer role to person who initiated application • Status Maintainer • Automatically granted to person that initiated application • Expected to be a dept/admin personnel

  9. Add User to application • Access controlled by: • View/edit/none • Budget/non-budget data

  10. Add User to application • Access controlled by: • View/edit/none • Budget/non-budget data

  11. The forms of an application can be edited when the status of the application is Work in Progress. • Select the tab for the appropriate form and click Edit on the top of the form.

  12. Status of Application

  13. ASSIST - Add Optional Form (Video :55) • Optional Forms are custom to your FOA • Add as many Optional Forms as applicable to your specific application

  14. ASSIST - Validate Application (Video 2:09) • Check Errors & Warnings • Errors must be cleared prior to submission of application to GCO.

  15. ASSIST - Preview Application (Video 2:17) • Provides a preview of your application in the format used by the NIH for review. • eBridge: Proposal Attachments page • Attach the Preview pdf from ASSIST • If applicable, these must be uploaded separately in your eBridge FP • Cover Letter • Assignment Request form • Appendix materials

  16. ASSIST - Update Status (Video 2:14) • Update Submission Status • Ready for Submission = Submit to GCO for review

  17. Update Submission Status: • GCO • Department/Admin Support • Application initiator • Status Maintainer access • ONLY GCOwillupdate submission status back to “Work in Progress” from “Ready for Submission.” • Departments & PIs shouldneverupdate submission status back to “Work in Progress” from “Ready for Submission.” • ASSIST Application Status must read “Ready for Submission” when eBridge application has been forwarded to GCO for review or it will be returned.

  18. Remaining videos on Actions in ASSIST playlist: • ASSIST - Submit Application (Video – 1:58) • *GCO only submits • ASSIST - Track Application (Video – 2:52) • *Continue to track via eRA Commons • ASSIST- Multi-Project Structure (Video – 6:07)

  19. ASSIST at MCW • Retirement of PDF package • 2018 – Legacy packages no longer available for download • eBridge – ASSIST – Workspace • NIH • Federal non-NIH • Start using ASSIST for NIH non-S2S applications right away. If you have an application due after 1/1/18, please DO NOT download a PDF. Your application will be submitted using ASSIST!

  20. Resources: TONS of Federal resources are available! GCO can be an additional resource for specific questions or if you are having trouble with interpretation. • ASSIST User Guide • Actions in ASSIST Youtube Playlist (full) • Getting Started in ASSIST Video • NIH Website: • Preparing Your Single-Project Application Using ASSIST • Navigating ASSIST • ASSIST Resource (GCO Website)*

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