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PowerPoint 97 Basics

PowerPoint 97 Basics. Your Instructor: Cheryl gouldc@infopeople.org. Gould. An InFoPeople Workshop January-May 1999. Agenda. What PowerPoint does Features of the PowerPoint window Creating a new presentation Altering an existing presentation Adding animation, graphics, and sound.

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PowerPoint 97 Basics

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  1. PowerPoint 97 Basics Your Instructor: Cheryl gouldc@infopeople.org Gould An InFoPeople Workshop January-May 1999

  2. Agenda • What PowerPoint does • Features of the PowerPoint window • Creating a new presentation • Altering an existing presentation • Adding animation, graphics, and sound

  3. PowerPoint Program • Create slide shows on a computer screen • Enhance slide shows with: • animation • sound • video • color • custom drawings

  4. Ways to use PowerPoint • Support your lecture • run slide show for audience • print out lecture notes • print out handouts • Run on its own in kiosk mode • Publish on the Internet

  5. Skills Required to use PowerPoint • Mouse • Graphics & word processing • Ability to organize your topic • Creativity in conveying your message • Willingness to click, click, and click again

  6. Windows Skills Review • Selecting text • Click and drag • Right-click • Mouse-click versus mouse-over • Saving and opening files

  7. Parts of the PowerPoint Window • Menus • Toolbars • Right-click menus • Views • Slide • Outline • Sorter • Notes • Slide Show

  8. Each View Has a Purpose • Single Slide - layout slide • Outline - create presentation • Slide Sorter - reorganize presentation • Lecture Notes - not seen on screen • Slide Show - runs full screen • Use the buttons on the bottom of the PowerPoint window to change views.

  9. It's important to remember to SELECT then COMMAND

  10. Exercise #1 Get acquainted with PowerPoint’s features

  11. Running a Slide Show Options available from Action button • Hide pointer • Change cursor to pen to enable drawing • Go to a specific slide in presentation • Esc to exit • Space bar, mouse click to go forward • Back space to go back

  12. Anatomy of a PowerPoint Slide • Background graphic • Color scheme • Text boxes • Action buttons • Transitions and Animation

  13. Method for Creating a New Presentation • Start in OutlineView • Create Titles and bullet points • Slide View • add background, color, and default layout • Slide Sorter • see entire presentation and reorganize • Rehearse Slide Show • Add Notes at any time

  14. Menus and Toolbars Change Depending on what: • View is chosen • Object is being inserted • You have selected • You right-clicked on

  15. Exercise #2 Creating a New Presentation from Scratch “Fundamentals of Driving”

  16. Masters • The Masters control the default layout • Font type and size • Bullets • Tabs • What appears on every slide: • Logo • Page numbers • Date • There are Masters for: • Slides • Title slide • Handouts • Notes

  17. Color and Design • Background Fill • Fill Effects • Pattern • Gradient • Color Scheme • Design

  18. Exercise #3 Colors, Backgroundsand asters

  19. Lunch

  20. Headers and Footers... • Date & Time • Slide number • Fixed Text on top or bottom • Can apply these to: • All slides • All except for title slide • Single slide This text is in the footer

  21. Common Mistakes • Too much text on a line or on a screen …… • Too many graphics • Screen doesn’t support what you’re saying • Too much movement • Poor spacing on screen • Inappropriate use of sound • Badcolorcombinations • Too many bullet points • capitalization

  22. Exercise #4 Altering a Presentation

  23. Action Buttons • Buttons for common tasks • Forward, Back & Home • Help • Sound • Perform actions such as • Hyperlink • Play a sound • Run Paint

  24. Images • PowerPoint & Windows images • Save from Web pages • Clip Art Collections on Disks • Draw them yourself in PowerPoint • Draw in another program and import

  25. Sounds • Standard sounds from your computer • From Web • Sound collections from disks • Record them yourself

  26. Animation • Preset animation affects entire slide • combine sound and animation • Custom • choose which animation • combine with sound • plan all movement on the slide • choose how the animation starts

  27. Exercise #5 Adding Sound, Graphics and Animation

  28. Printing Options • Individual large slides • Two slides to a page • Individual slides with lecture notes • Thumbnails • 3 to a page with space for notes • 6 to a page • Outline • Black & White

  29. In Summary • Quick to create basic presentations • Can be used as an outlining tool • Can do almost anything anywhere • Time consuming to create fancy presentations

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