William Cassidy Product Marketing Manager, Monochrome MFP

Kyocera Mita Network FaxINTRODUCTION 3.0 William Cassidy Product Marketing Manager, Monochrome MFP

KM Network Fax • Available for: KM-5035 KM-4035 Fax System (J) KM-3035 KM-4030 KM-3530 Fax System (F) KM-2530 • Device must have Print/Scan and NW Fax option installed

How NW Fax Works • Transmission Function • Documents are sent via the LAN to as an image to the Print/Scan kit • Data is “transferred” to fax option where is transmitted to fax destinations • TX file is saved on Server Computer

How NW Fax Works • Reception Function • Documents are sent to KM Multifunctional w/Fax • Documents are converted to PDF or TIFF data (Admin Choice) • Data is sent via the LAN to a Server Computer

How NW Fax Works • Reception Function • RX File is saved on Server Computer • File can be delivered as e-mail attachment or NW Pop-up • Must set Advanced Delivery • Print may be turned on or off

Network Fax Setup • Utilizes same setup as all KMA drivers and utilities • Fax Driver • NW Fax Address Book • Scanner File Utility

Network Fax Driver • Sets up in Printer Folder • Has look and feel of KX Driver

Transmission Settings • Input fax destinations manually or from FAB • Change Option Settings • Create Sender Info

NW Fax Address Book • Individual destinations or groups can be set

NW Fax Address Book • Files may be imported into the Address Book for Network Fax • FDT files • CSV files • FDT files are KM proprietary • A single book is created • Distributed as FDT via the network • CSV files are common • Created by most address software

NW Fax Default Settings • Choice of Cover Pages • Multiple Language Support • Up to 1,000 Characters

NW Fax Default Settings Including e-mail address in sender defaults will allow e-mail confirmation of fax transmissions.

NW Fax Default Settings • Sets up locally in Printer Folder • Must be installed locally • Uses Scan IP Address within settings

Fax Confirmation • Received via E-Mail • Adds attachment of fax cover sheet as .pdf

Fax Attachment • Received via E-Mail • Adds file attachment

Server Converted to TIFF or PDF Saved in pre-determined folder utilizing SFU Print On/Off NW Fax Reception

Reception Settings NW Fax may be set to: RX SERVER ON: Local Print ON or OFF RX SERVER OFF: Local Print ON

RX Server Scanner File Utility 3.x

NW Fax Delivery • KM Network Fax allows various Advanced Delivery Settings in SFU • Subaddress • Sender Fax Number • Destination Number • Other

Subaddress • Subaddress is a method to notify people on the network that a NW fax has been received • Utilizes the Subaddress feature set on the TSI, as well as in the Scanner File Utility • Customer must have an SMTP server for network client notification • Up to 100 Subaddress boxes can be set

Subaddress • From the TSI, Subaddress requires a password enabled • When a fax is received with a Subaddress it is first delivered to server • It is also stored in the Fax memory • Under “Application”, a client’s box can be accessed and printed

Received via E-Mail from Administrator Subject is default reception as PDF Sender Fax Number PC or Server, Folder, File Name Subaddress

Delivers two files to folders • Received fax file • Header confirmation file (ex.)

Fax number dialed with subaddress 973-882-4415 s 1234 Print from box with password Server Converted to TIFF or PDF Saved in pre-determined folder utilizing SFU E-mail notification Subaddress Reception

Sender and Destination • Settings can also be made inside Scanner File Utility to monitor faxes • By Sender fax number • By Destination number • This allows Administrators the ability to monitor what is being sent and received to particular destinations • Up to 100 numbers may be registered for each setting

Utilizes specific fax numbers • Notifies listed recipients • Up to five recipients in field

Other • “Other” is best defined as any document that is received that the Scanner File Utility cannot identify by Subaddress or Fax number. • This would be particularly helpful for any client who wishes to utilize the advanced delivery features but is concerned with any document that may “fall through the cracks”

Network Fax vs. E-Mail • Yes, today’s customers use e-mail • There are certain vertical markets and industries that still rely on fax • Legal • Medical • Real Estate • Insurance • Financial • Don’t forget the “small business” factor

William Cassidy Product Marketing Manager, Monochrome MFP