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Applications and Eligibility August 11, 2011. Child Nutrition Distance Learning Karen Franklin, SNS. Application Forms and Letters. Use the Forms and Letters packet on the Forms page of the Child Nutrition website: http://cnn.k12.ar.us

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applications and eligibility august 11 2011

Applications and Eligibility August 11, 2011

Child Nutrition

Distance Learning

Karen Franklin, SNS

application forms and letters
Application Forms and Letters
  • Use the Forms and Letters packet on the Forms page of the Child Nutrition website: http://cnn.k12.ar.us
  • Errors in the packet sent to the school district as part of the Renewal Agreement in May
  • Very important to use the corrected forms from the website
application
Application
  • Application document in Word format on website
  • Download to your computer
  • Bold wording in the document should be changed to the specific school district information
  • All four pages of the application packet MUST be given to students
take time to read
Take Time to Read
  • PLEASE, take a few minutes and READ all of the application document as well as all of the letters in the forms and letters packet. Know what you are telling people to do.
application packet
Application Packet
  • Four page document:
    • Letter to household with the frequently asked questions and answers
    • Instructions on completing the application
    • Application
    • Reduced price income guidelines, Privacy Act Statement and Non-Discrimination Statement

MUST GIVE ALL FOUR PAGES !!!!

application1
Application
  • If the district makes any changes to the four page application packet (other than adding the district contact information) the application packet MUST be approved by ADE, CNU prior to distribution to the households.
  • This includes ALL scanned applications.
  • These are usually sent with Renewal of Agreement and Policy Statement
eligibility determination
Eligibility Determination
  • Determining Official – person or persons at the district that have the responsibility of making the eligibility determination of students for free or reduced price meal benefits
  • Must sign or initial each application (even denied)
  • Reported to ADE, CNU with Renewal Policy Statement each year
eligibility determination1
Eligibility Determination
  • Must follow the FEDERAL regulations in making free or reduced price eligibility determinations.
  • Use the Eligibility Manual for School Meals under the Guidance button of the CNU website, published February 2010
  • Changes to Eligibility Manual instructions are published in Commissioner’s Memos
foster children now categorically eligible for free meals
Foster Children Now Categorically Eligible for Free Meals
  • FIN-12-016 Foster Children are now categorically eligible for free meals without completing an application
  • A foster child is a child age 18 and under whose care and placement is the responsibility of the State or who is placed by a court with a caretaker household.
  • Does not apply to informal arrangements that may exist outside the state or court system
foster children
Foster Children
  • Foster children no longer have an application by themselves as a household of one
  • Foster children may be entered on application with other household members if the household desires (increases number of HH members therefore more likely to make other students eligible)
foster children list
Foster Children List
  • The District APSCN SMS person can create an advanced query or create a Cognos report to pull the foster students from Demographics using the person living with code of T (foster parents)
  • All students on this list are categorically eligible for free meals based on being on the list
  • List must be maintained by Determining Official
  • List should be updated regularly
foster children applications
Foster Children Applications
  • Foster children may be on an application with the household they reside
  • Foster check box should be checked (by the household) when completing the application
  • Children with box checked will be free
  • Other students in households eligibility based on the other information on application
foster child applications
Foster Child Applications
  • Applications that include foster children should include the foster child’s personal income (for instance part time job income)
  • The household income for caring for the foster child IS NOT counted as income to the household application
  • May have dual eligibility in same household if some in household are foster and some are not
foster child applications dual eligibility
Foster Child Applications – Dual Eligibility
  • If an application has both foster children and non-foster children listed:
    • Foster children are free
    • Non-foster children would be determined by the face value of the application
      • SNAP case number
      • Income information
foster children1
Foster Children
  • Q&A link on FIN-12-16 discusses foster children eligibility in more detail
  • If the foster child moves back in with their family are they still free? Yes – eligibility determination good for entire school year plus up to 30 days in new school year
  • Does foster family retain their original eligibility if foster child moves out? Yes
social security number
Social Security Number
  • FIN-11-087 Adult household member signing the Income Application (only time needed) must provide ONLY the last four digits of their social security number
  • May check box on application indicating they do not have a Social Security number
  • Social Security numbers are NO LONGER required for adult household members when application pulled for verification
application material changes
Application Material Changes
  • Letter to household
    • Question #3 regarding foster children changed to reflect the current regulation
    • Question #4 wording changed to give more information and district contact information regarding homeless, migrant and runaway students
    • Question #10 changed to give specific example of when a household may reapply during school year (i.e.: someone becomes unemployed)
application material changes1
Application Material Changes
  • Letter to household
    • Question #13 regarding who to include on application gives better explanation of economically independent households. “If you live with other people who are economically independent (for example, people who you do not support, who do not share income with you or your children, and who pay a pro-rated share of expenses), do not include them.”
    • See page 44 of Eligibility Manual
application material changes2
Application Material Changes
  • Letter to the household
    • Question #17 “My family needs more help.Are there other programs we might apply for? To find out how to apply for SNAP or other assistance benefits, call or go to the Department of Human Services (DHS) office in any county and ask for an application form. The application is available for printing online at http://www.arkansas.gov/dhs/dco/OPPD/ change to following:
    • https://access.arkansas.gov/Welcome.aspx
application changes
Application Changes
  • Part 1 – Foster child check boxes
  • Part 2 – Household indicates that someone receives SNAP benefits. Must give the name of one person on SNAP and the nine digit SNAP case number (not 16 digit card number)
    • If has SNAP name and case number, only other information required on application is the names of the students and the signature of an adult household member. No income information required.
application2
Application
  • All applications must have an adult household member signature in order to be approved for meal benefits. Why? Attesting Statement:
  • “I certify (promise) that all information on this application is true and that all income is reported. I understand that the school will get Federal funds based on the information I give. I understand that school officials may verify (check) the information. I understand that if I purposely give false information, my children may lose meal benefits, and I may be prosecuted.”
application processing timeframe
Application Processing Timeframe
  • Applications MUST be processed, determination made, and households notified within 10 working days from receipt of application.

See page 25 of Eligibility Manual

student names on applications
Student Names on Applications
  • Student names MUST be listed in both Part 1 and Part 3 of the income application – not required for SNAP applications
  • Cannot draw arrows from names in Part 1 to Part 3
  • Student name must be listed in Part 3 of income applications due to USDA requirement that student income MUST be listed on application
master roster
Master Roster
  • The LEA MUST have a master roster that contains:
    • Name of student (or other identifier)
    • School
    • Grade
    • Eligibility Status (free, reduced or paid)
    • Date of Eligibility Status determination
    • Date of withdrawal or re-enrollment (if applicable)
master roster1
Master Roster
  • The LEA MUST be able to show the source documents to verify the number of free and reduced price eligibles for any given day during the claim month.
  • If the master roster is on a computer then it must be printed each month as a source document for the claim form.
master roster2
Master Roster
  • Must be able to show, for any given day, the students that were free, reduced and paid on that date.
  • Records must be kept for 5 years after the date of the last claim filed based on those documents, so must be able to show free and reduced for any day in last five years.
computer systems
Computer Systems
  • Remember: Even if your district has a computer system that scans applications – the paper application is the SOURCE DOCUMENT and must be maintained. The paper application is the legal document allowing the students to receive meal benefits, not the computerized record. All changes must be noted on the source document, not just the computer system.
master roster 30 day apscn
Master Roster, 30 Day, APSCN
  • All students should be coded PAID in APSCN at the beginning of the school year
  • APSCN was updated earlier this month to include students on the Direct Certification list. Those students should now be coded as free in APSCN.
  • APSCN is NOT the Child Nutrition Master Roster
  • As new eligibility determinations are made the Child Nutrition Master Roster AND APSCN should be updated
master roster 30 day carryover
Master Roster & 30 Day Carryover
  • At the beginning of the school year use last years master roster for 30 day carryover of meal eligibility benefits
  • Update this roster with new application determinations and new categorical lists as received
  • May need to print this list daily at beginning of the school year to reflect accurate eligibility status of students
30 day carryover required
30 Day Carryover – REQUIRED
  • LEAs MUST carryover the eligibility status from the previous school year for all students for 30 OPERATING DAYS or until new application is processed
  • An operating day is any day that meals are served to students
30 day carryover
30 Day Carryover

The 30th operating day for districts that will begin school on August 15th and will take September 5th off for Labor Day will be Monday, September 26th.

30 day carryover1
30 Day Carryover
  • Carryover is discontinued only by the following:
    • New application submitted, eligibility determined and household notified
    • At end of 30 operating day carryover if no new application has been submitted and student’s name is not on a categorical list, then the student is moved to paid status
30 day carryover2
30 Day Carryover
  • School Districts DO NOT HAVE THE OPTION to discontinue the carryover of previous years eligibility status prior to the 30th operating day
    • The district MAY ask for applications to be returned earlier than 30 days, however
    • The district MAY NOT change the carryover status of students that do not have new determination prior to the 30th operating day
30 day carryover3
30 Day Carryover
  • The new eligibility determination supersedes the 30 day carryover
  • The district must allow the FULL 30 day carryover time frame for any student that has not had new determination (by new application or new categorical list)

See page 25 of Eligibility Manual for more information

income
Income
  • Income is ANY money received on a regular recurring basis; occasional babysitting and lawn mowing jobs would not be reported as income
  • Must report GROSS income (before deductions for taxes, insurance, etc.) on the application
current income
Current Income

Current income means income received by the household for the current month, the amount projected for the first month the application is made or the month prior to the month the application was completed. See Special Situations on Page 44of Eligibility Manual for guidelines.

income conversions
Income Conversions
  • Income all received at same frequency:
    • For example, all income listed is received on a weekly basis
    • Add all income together and look at the Income Eligibility Guidelines
    • Make determination based on household size and weekly income
income conversions1
Income Conversions
  • Income all received at different frequencies:
    • For example: some income received weekly and some received monthly
    • Must convert all income to YEARLY income
    • Look at IEGs for household size and yearly income to make determination
income conversions2
Income Conversions
  • Only convert income to YEARLY income when all reported income is not received at the same frequency
  • USDA requires that if a conversion is needed that all income be converted to YEARLY income
  • See page 29 of Eligibility Manual for more information on income conversion
special situations
Special Situations
  • Joint Custody – If:
    • Child changes residences based on joint custody
    • Both households apply for meal benefits
    • Different eligibility statuses result

THEN:

    • Child receives the greatest benefit level regardless of which home he is living in at the time of the meal service

See page 41 of Eligibility Manual

special situations1
Special Situations
  • Foreign Exchange Student – does not get special treatment in our program. Must be on application of the household in which they reside. See page 45 of Eligibility Manual
  • Seasonal workers – when income fluctuates from one month to another the household may project its annual rate of income and report this amount as current income; prior year information may be used if it is accurate for the current year.
adopted children
Adopted Children
  • Adopted Child – does not get special treatment in the Child Nutrition program. Treated as any member of the household (must be on application or be on a categorically eligible list). Adoption assistance is included as income on applications.
income exclusions
Income Exclusions
  • Please see Page 48 of Eligibility Manual for Income Exclusions, a list of income sources that are excluded from consideration in our program. For example:
    • Payments for care of foster children
    • Student financial assistance, grants, scholarships
    • Loans that must be repaid
    • In kind compensation
    • Occasional earnings received on an irregular basis
income exclusions1
Income Exclusions

For a list of federal program income sources that are excluded from consideration see Question 2 on Page 50 of the Eligibility Manual

Regularly check the website listed on Page 53 of Eligibility Manual for changes to this excluded income list

http://www.ssa.gov/OP_Home/cfr20/416/416-ap01.htm

special income situations
Special Income Situations
  • Self Employed – credited with net income and not gross income
    • Net income determined by subtracting business expenses from gross receipts (see page 47 of Eligibility Manual for details)
    • May use last year’s income unless current net income provides more accurate information
    • A negative number is reported as Zero income (not temporary in this circumstance)

If household receives income from wages AND self employment –both must be listed separately on the application – the wages received ARE NOT reduced by business loss.

military personnel
Military Personnel
  • Any benefits received in cash, such as housing, food or clothing allowances, are considered income.
  • In-kind benefits where no cash is provided to the household are excluded from income (i.e. Family Subsistence Supplemental Allowance – FSSA).
  • Deployed Service Members – Only the income that is available for the households use is listed as income on the application. Deployed Service Members may be counted as a member of the household on the application.
  • Combat Pay – FIN-11-029 combat pay is not included as income for meal benefit determination.
military personnel1
Military Personnel
  • Combat Pay defined as:
  • Received in ADDITION to the service member’s basic pay
  • Received as a result of the service member’s deployment to or service in an area that has been designated as a combat zone; AND
  • Not received by the service member prior to deployment to or service in the designated combat zone.
public assistance payments
Public Assistance Payments
  • General Assistance payments
  • General Relief payments
  • Welfare benefits
  • SNAP (Food Stamp) benefits are not counted as income to the household and should not be listed on the application

See page 48 of Eligibility Manual

pensions social security ssi retirement va benefits
Pensions, Social Security, SSI, Retirement, VA benefits
  • Pensions or veteran’s benefits
  • Social Security benefits
  • Supplemental Security Income (must be blind, disabled or over 65 to receive)
  • Disability benefits (permanent disability benefits – not worker’s compensation)

See page 46 of Eligibility Manual

examples of other income
Examples of Other Income
  • Rental income (net)
  • Interest
  • Cash withdrawn from savings
  • Regular contributions from persons not living with household (i.e. money from parents or grandparents, etc.)
  • Estates, trusts, investments
  • Any money that is available to pay for children’s meals

See page 46 of Eligibility Manual

garnished wages
Garnished Wages

The gross income BEFORE the garnishment is considered income for the household on the free and reduced price meal application. The fact that the income is designated for a particular purpose (the garnishment) is not relevant in determining eligibility for free and reduced price meal benefits.

See page 48 of Eligibility Manual

child support and alimony
Child Support and Alimony
  • Child support and alimony included on the application should reflect the amount the household actually receives regularly
  • Child Support and Alimony are counted as income for the receiving household, but are not excluded from the income for the household that is paying the benefits

See page 48 of Eligibility Manual

categorical eligibility
Categorical Eligibility
  • Member of SNAP (Food Stamp) household
  • Foster Children
  • Enrolled in Federally-funded Head Start program
  • Enrolled in a pre-kindergarten Even Start program
  • Enrolled in a Migrant Education Program
  • Identified as a Runaway child
  • Identified as a Homeless child
snap household
SNAP Household
  • Commissioner’s Memo FIN-10-021 – if any member of the household receives SNAP benefits then all students in the households eligible to receive free meals
  • Direct Certification list – other students living with those on DC list are eligible for free meals
fin 10 021
FIN-10-021
  • LEAs may use district enrollment records to determine additional children who are part of the family that are not listed on the Direct Certification list and make those children categorically eligible for free meal benefits.
  • Free and Reduced Price Meal Applications with a SNAP case number applies to all children on the application.
fin 10 0211
FIN-10-021

The extension of benefits for SNAP or Direct Certification students DOES NOT APPLY to other categorically eligible students (i.e.: Foster, Homeless, Migrant, Runaway, Head Start or Even Start).

fin 10 0212
FIN-10-021
  • DOCUMENTATION of those other students
    • print screen from COGNOS report
    • application with other students names
    • optional DC form sent to household
    • Must have SOURCE DOCUMENTS of all eligible students
fin 10 0213
FIN-10-021
  • Commissioner’s Memo FIN-10-021 gives more detail regarding the school district responsibility in locating the students eligible for free meals based on being in the same household as a Direct Certification student and allowing them free meal benefits.
  • Determining Officials MUST make sure that all students that can be considered categorically eligible based on this new policy are given free meal benefits.
direct certification
Direct Certification
  • Direct Certification DOES extend to any student living in the same household as a student on the Direct Certification list. Other students in the household, including Pre-K or kindergarten students are automatically eligible based on a sibling or other household member being on the Direct Certification list.
  • Verification is not required for students listed on the Direct Certification list or the other household members of that DC student.
cautions
CAUTIONS
  • Students allowed free meal benefits due to another student in the household being on the Direct Certification list are NOT subject to verification, just as students on the DC list are not subject to verification
  • If the district has an application with those other student names then pull that application prior to verification sampling
duration of categorical eligibility
Duration of Categorical Eligibility
  • Due to year long eligibility, households are not required to report changes in categorical eligibility status during the school year
  • If a household voluntarily reports changes the LEA must inform the household that the students are eligible to continue to receive meal benefits for the remainder of the school year
  • All categorical eligibility is subject to the 30 day carryover of benefit status at the beginning of the school year.
notice to household of categorical eligibility
Notice to Household of Categorical Eligibility
  • The Forms and Letters Packet for 2011-12 school year has included a letter for Notice to Households of students that are categorically eligible based on being on a list (Migrant, homeless, etc.) in addition to the Direct Certification Notice to Households. This Notice to Households MUST be sent to all households with students on categorically eligible lists.
head start programs
Head Start Programs
  • Children enrolled in federally funded Head Start programs are categorically eligible for free meals. See page 56 of Eligibility Manual
  • The director of the Head Start Program can furnish a list of enrolled students to the Determining official. The list must include:
    • The names of the students enrolled,
    • The effective date of the list, and
    • The signature of the program director (See Appendix H of the Eligibility Manual)
even start programs
Even Start Programs
  • Children enrolled in federally funded Even Start programs are categorically eligible for free meals. See page 56 of Eligibility Manual
  • The director of the Even Start Program can furnish a list of enrolled students to the verifying official. The list must have:
    • the names of the students enrolled,
    • the effective date of the list,
    • a statement that the program is Pre-kindergarten, and
    • the signature of the program director (See Appendix H of the Eligibility Manual)
migrant education program
Migrant Education Program
  • Students listed by the Migrant Education Program coordinator are considered categorically eligible for free meals. See page 57 of Eligibility Manual .
  • The list must have:
    • the names of the students enrolled,
    • the effective date of the list, and
    • the signature of the Migrant Education Program coordinator (see Appendix H of the Eligibility Manual).
runaway students
Runaway Students
  • A child who is identified as a runaway receiving assistance through a program under the Runaway and Homeless Youth Act (RHYA) by the LEA’s homeless / runaway liaison is categorically eligible for free meals. See page 58 of Eligibility Manual.
  • The LEA’s homeless / runaway liaison may furnish a list with:
    • the eligible runaway students names,
    • effective date of the list, and
    • the signature of the runaway liaison (see Appendix H of the Eligibility Manual).
homeless students
Homeless Students
  • A child who is identified as homeless by the LEA’s homeless liaison is categorically eligible for free meals. See page 59 of Eligibility Manual.
  • The LEA’s homeless liaison may furnish a list with:
    • the eligible homeless students names,
    • effective date of the list, and
    • the signature of the homeless liaison (see Appendix H of the Eligibility Manual)
homeless residing with another household
Homeless Residing with Another Household
  • Homeless child is on Homeless List and is categorically eligible for free meals
  • Host family applies by application:
    • May include homeless family as members of the household if host family provides financial support to the homeless family
    • but MUST include any income received by homeless family
    • Determine eligibility for host family in traditional manner

See page 60 of Eligibility Manual

transferring eligibility of meal benefits between leas
Transferring Eligibility of Meal Benefits between LEAs
  • For students that transfer between LEAs, the eligibility determination can be transferred from the transferring LEA to the receiving LEA.
    • If by letter it must be on school district letterhead,
    • Transferring LEA must state the method of determination (i.e. application, Migrant, homeless, etc.)
    • If by application a copy of the application must be submitted to the receiving LEA
    • Eligibility transfer must be signed and dated by an official of the transferring LEA.

See page 36 of Eligibility Manual

is the application complete
Is the Application Complete?
  • Are all students in district listed on application?
  • Are any students on application on the Direct Certification list?
    • If YES, then STOP. Make ALL students on application FREE based on living in HH with DC student
    • Place application is “duplicate file” as documentation of the names of those other students
    • Do not keep these applications in possible pull for verification
is the application complete1
Is the Application Complete?
  • If none on DC list – are any students checked as being foster?
      • If yes, all students marked as foster children are free
  • If any students are not checked as being foster
    • Does application have a SNAP name and case number
      • If yes, ALL students on application are free
      • Determining official sign and date application
is the application complete2
Is the Application Complete?
  • If any students listed are not foster students and there is no SNAP number the application must be processed as an income application
    • Are all household members listed in Part 3
    • Do all HH members have income listed or box checked they receive no income
    • Determining official must do the math; look at the Income Eligibility Guidelines; make determination of eligibility
is the application complete3
Is the Application Complete?
  • All applications that have students listed that ARE NOT on a categorically eligible list MUST be signed by an adult household member that completes the form
  • If the application is an INCOME application then it must ALSO contain the last for digits of the SSN or the box checked for no SSN
is the application complete4
Is the Application Complete?
  • All applications must have the section at the bottom of the form completed by the determining official. Make sure it is marked appropriately
    • Free, reduced or denied benefit status (if denied, why)
    • SNAP application
    • Income application
      • Number in household
      • Income amount
      • Frequency of income
is the application complete5
Is the Application Complete?
  • All approved or denied applications must have the signature or initials of the determining official as well as the DATE of determination (if computer processed then can ‘batch’ the signature page)
  • No meals may be claimed at the new meal benefit status PRIOR to the date of determination on the application
october 1 cycle 2 reporting
October 1, Cycle 2 Reporting
  • The September 1st Distance Learning will cover October 1, Cycle 2 Reporting and Verification. All district personnel involved with Verification and Cycle 2 should attend this workshop.
october 1 cycle 2 reporting1
October 1, Cycle 2 Reporting
  • Look for two new Commissioner’s Memos regarding Cycle 2 reporting
  • October 1, Cycle 2 Report MUST BE SUBMITTED with the September Claim for Reimbursement that is due to our office by October 15, 2011.
october 1 cycle 2 reporting2
October 1, Cycle 2 Reporting

DO NOT SIGN OCTOBER 1, CYCLE 2 REPORTS WITHOUT VERIFYING THAT ALL FREE AND REDUCED PRICE NUMBERS ARE CORRECT!!!!!!

Make sure CN Master Roster and APSCN roster match exactly.

pre k programs
Pre K Programs
  • Reminder: The state special needs funding for the school district is based on the percentage of free and reduced price eligibles for grades K-12. Head Start, Even Start, ABC Programs or other Pre-K programs eligibility will not impact the state special needs funding formula for the district.
confidentiality and school counselors
Confidentiality and School Counselors
    • See Commissioner’s Memo FIN-09-041 regarding Confidentiality of Free and Reduced Price Meal Eligibility
    • Strongly recommend that child nutrition has a Disclosure Agreement (Attachment B to memo or Appendix C, Page 115 – 119 of the Eligibility Manual) with the counselor receiving confidential information
  • Counselor MUST be trained on confidentiality of information.
confidentiality
Confidentiality
  • It is always permissible to give out AGGREGATE free and reduced information as long as it is not possible for someone receiving the information to be able to determine the student’s individual eligibility.
recordkeeping
Recordkeeping
  • It is NOT NECESSARY to keep copies of all correspondence with households regarding free and reduced price eligibility. It is necessary to keep a daily list of letters sent with eligibility determination and a copy of the sample letter.
  • It is ADVISABLE to keep a copy of correspondence to the households for reduced or paid eligibility determinations.
recordkeeping1
Recordkeeping
  • As with all documentation in this program, USDA requires records be kept for the current year plus 3 preceding years, however Arkansas Legislative Audit requires all documentation be kept for a minimum of 5 years after submission of the final claim relating to the documentation.
  • Documentation must be kept longer if required by an audit or for resolution of issues raised by an audit.
recordkeeping2
Recordkeeping
  • Documentation must be readily retrievable by school.
  • LEAs must ensure that all changes and transfers are accurately and promptly reflected on the appropriate categorically eligible lists and on each school’s master roster.
cautions1
CAUTIONS
  • Make sure there is a SOURCE document for EACH student receiving free or reduced price meal benefits
    • Current year application
    • Name on Direct Certification list
    • Documentation of living with DC student
    • Name on Foster, Migrant, Homeless, Runaway, Head Start or Even Start list
other 2011 12 changes to keep in mind
Other 2011-12 Changes to Keep in Mind
  • FIN-11-085 Milk served to students beginning the 2011-12 school year must be 1% or less milk fat. It is no longer permissible to have 2% milk or whole milk
  • FIN-11-086 Water must be available to students AT NO CHARGE during meal service
other 2011 12 changes to keep in mind1
Other 2011-12 Changes to Keep in Mind
  • FIN-11-083 Maximum Portion Chart for 2011-12 school year
    • Added 0% trans fat per serving requirement
    • Stronger wording on fried potato products – if the product is par fried (flash fried or oil blanched) at the manufacturer then it is considered a FRIED product, even if it is BAKED in the school kitchen
breakfast outreach requirement
Breakfast Outreach Requirement
  • USDA requires that all schools make a continuing effort during the school year for “Breakfast Outreach”. USDA Policy Memo SO 40-2011.
  • “Schools participating in the SBP must inform families of the availability of breakfasts. A notification of the availability of breakfast must be relayed just prior to or at the beginning of the school year in the informational packets that are sent to each household with free and reduced price meal applications for the new school year.
breakfast outreach requirement1
Breakfast Outreach Requirement
  • In addition, schools should send reminders regarding the availability of the SBP multiple times throughout the school year. Schools can provide reminders to children through their public address systems in schools or through means normally used to communicate with the households of enrolled children. Other acceptable outreach activities may include developing or disseminating printed or electronic material to families and school children. For example, information about the SBP should be posted on the school’s website.”
questions
Questions?
  • If you have questions please ask them now. If you have a question chances are someone else has the same question…Don’t be shy.