Administering & Proctoring NYS Assessments 2017

1. Administering & Proctoring NYS Assessments 2017 Liane Benedict ~ Instructional Support Services

2. Reminders ~ Grades 3-8 ELA & Math Tests • Grades 3-8 ELA & Math Tests will continue to be untimed. Students are to be given as much time as needed within the confines of the school day. • Math reference sheets for Grades 5-8 will be printed as stand-alone documents. • All test questions in ELA Books 2s and 3s and Math Book 3s will be released shortly after the scoring window has ended. • Tests will continue to contain field test multiple choice questions

3. Educator Guides to the 2017 ELA Tests • Educators should be sure to review the Educator Guide posted for their grade level for important information regarding the design of these exams as well as other important information. • You can find these Educator Guides posted on EngageNY

4. New Option for Schools to Administer Exams on Computer • For the first time, this school year, schools will have the option to administer the Grades 3–8 English Language Arts Tests and Math tests on computer or paper. More information about this option is available at the NYSED CBT Support website: https://cbtsupport.nysed.gov/.

5. ELA & Math Exams ~Estimated Times • Although untimed, the following estimates have been provided: • ELA Grade 3 & 4, estimated 60-70 minutes per session • ELA Grades 5-8, estimated 80-90 minutes per session • Math Grade 3 estimated 50-60 minutes for session 1 & 2, 60-70 for session 3 • Math Grade 4 estimated 50-60 minutes for session 1 & 2, 80-90 for session 3 • Math Grade 5-8 estimated 70-80 minutes for session 1 & 2, 80-90 for session 3

6. Untimed Tests ~ Additional Notes • Students who finish their test before others may check their work • Once students finish working & checking their work (if they choose), materials should be collected by the proctor • Students may be permitted to read at the discretion of the school. • No talking or other school work is permitted • Once all students are finished, proctors may end the session

7. Untimed Tests ~ Additional Notes • Given that tests have no time limits, schools and districts have the discretion to create their own approach to ensure that all students who are productively working are given the time they need. If the test is administered in a large-group setting, administrators may prefer to allow students to hand in their test materials as they finish and then leave the room. If so, take care that students leave the room as quietly as possible so as not to disturb the students who are still working on the test.

8. Important Notes • Except as noted, all public & charter school students MUST take all parts of the State tests for their grade level • Test booklets must be administered in sequential order and on assigned dates • Materials must be collected from testing rooms as soon as the session is completed • Used answer sheets may not be reviewed, scanned or scored outside of the official scoring setting or process

9. Test Security Responsibilities • Teachers & proctors may not discuss exam items or other specific exam content online via email or listserv or through any other electronic means • Teachers and test administrators may not use cell phones or other photographic devices to duplicate test materials and should keep their own communication devices put away during exam administration • Test booklets may not be opened prior to exam administration

10. Test Security ~ Proctors • Receive training in administering exam sessions properly and securely • Review Teacher Directions (these are not secure and should be reviewed ahead of time) • Understand security requirements before administering • Read any scripts and directions prior to exam administration • Administer during the assigned testing window

11. Test Security ~ Proctors • Prepare a secure testing environment • Provide required materials • Prevent the use of unapproved materials • Review, comply with and sign Deputy & Proctor Certification • Follow procedures for Testing Accommodations for Students with Disabilities

12. Security of Exam Questions • Do Not: • Leave materials unattended while administering exams • Read, reveal, review contents of the exam materials at any time • Duplicate any portion of the exam, including audiotaping, videotaping, photographing or photocopying • Remove exam materials from the school without authorization • Read, review or change student responses

13. Secure Test Environment • Make sure room is well lit, ventilated and quiet • Reduce noise and interruptions • Place “Do Not Disturb” signs on exam room doors • Clear desks, shelves, under desk areas etc. of all books, papers and other materials • Cover or remove wall charts, graphic organizers, all board work etc. related to the content being tested • Make sure students are visible to the proctor at all times • Have a clock in sight of students

14. CBT Testing Environment • Appendix W in the School Administrators Manual contains suggestions for creating a secure testing environment for computer- based testing situations. Please review with your administrator if you are proctoring CBTs. • CBT proctors should be sure to obtain access codes and proctor pins

15. Unauthorized Materials • Students may not use any unauthorized notes, printed materials, scrap paper or tools • NOTE – if administering Math via CBT, scrap paper for Math is allowable • Communication devices are prohibited in the exam room: • Cell phones, iPads, tablets, eReaders, iPods, • Headphones, headsets • Any audio or video recording devices • Any use or possession of these devices during testing must be reported to the school principal

16. Calculators & Other Math Tools • Grade 3 – Ruler for all 3 days • Grade 4 – Ruler & protractor for all 3 days • Grade 5 – Ruler, protractor & Math Reference Sheet all 3 days • Grade 6 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3 • Grade 7 & 8 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3 • Teachers/proctors should reset the memory of all calculators prior to the test. • Students may use scrap paper for ELA & Math CBT • See p. 11 in the SAM for a list of tools available for CBT

17. Proctoring ~ Aid To Students • No interpretation or explanation of test questions • No review or commenting on student responses • In response to student inquiries, proctors should advise students to use their best judgment • Assistance only on the mechanics of taking exams such as where to bubble or write responses

18. Proctoring • Circulate periodically during testing to ensure students are recording responses in the proper manner and in the proper place • Make sure students are recording answers on the answer sheet, not in the exam booklet • Point out if one or more answers have been left blank or more than one answer bubbled in for a question • Temporary absence • Must be accompanied by a proctor

19. Proctoring • Evacuation of the building • Student cheating • If suspected, provide a warning • If it continues, report to the principal • Illness during the administration • Excuse until well enough to continue • Closely monitor to ensure that student only continues in part of exam not complete • Complete as long as make up period has not ended

20. Please Note… • Misadministration and/or irregularities in administration must be reported to the principal

21. Quality Control 3-8 Exams • Be sure to document refusals, absences and other important information on the daily roster • Do not use rubber bands, paper clips or sticky notes directly on student answer sheets or booklets

22. Further Information • Further information regarding NYS 3-8 ELA & Math Examinations can be found in the School Administrator Manual • Proctors who are overseeing allowable accommodations for these exams should be informed/trained ahead of administration. Please see the SAM for allowable test accommodations.

23. Questions? • Liane Benedict • 315-963-4300 • lbenedict@citiboces.org