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Community Finances: Sustainable Programming. Aiessa Moyna, Treasurer, STC Board of Directors Greg Larsen, Chief Financial Officer, STC Cindy Pao , Treasurer, Instructional Design & Learning SIG Timothy Esposito, Treasurer, Philadelphia Metro Chapter. Agenda. Session Objectives

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community finances sustainable programming

Community Finances:Sustainable Programming

Aiessa Moyna, Treasurer, STC Board of Directors

Greg Larsen, Chief Financial Officer, STC

Cindy Pao, Treasurer, Instructional Design & Learning SIG

Timothy Esposito, Treasurer, Philadelphia Metro Chapter

  • Session Objectives
  • Sustainable Programming
  • Panel Discussion
  • Q&A
  • Contacts
session objectives
Session Objectives
  • Understand “sustainable programming”
  • Understand why sustainability is important
  • Learn how two communities are delivering sustainable programs
  • Get answers to your questions
  • Understand resources available
what is sustainable programming
What Is Sustainable Programming?
  • Acquiring and using resources now, while ensuring resources for the future
why is sustainability important
Why Is Sustainability Important?
  • Drive value for members
  • Reduce reliance on a single source of revenue
  • Maintain reserves
  • Ensure flexibility
  • Ensure long-term viability
we re not there yet
We’re Not There Yet …
  • Consider the benefit to your members
  • Consider your community’s priorities
how do we get there
How Do We Get There?
  • Increase/diversify revenue
  • Reduce expense
panel discussion creating sustainability through webinars

Panel Discussion:Creating Sustainability through Webinars

Cindy Pao, Treasurer, Instructional Design & Learning SIG

cindy pao
Cindy Pao
  • Treasurer, IDL SIG
  • Former President, Houston Chapter
  • Member, Community Budget Review Committee
sustainability for a sig
Sustainability for a SIG
  • In addition to funding from HQ, IDL SIG offers webinars four times per year:
    • Registration fees: $20 for IDL SIG members; $30 for STC members; $50 for not-yet-members
    • Max registration in 2011 was 37; min was 14
  • Now accepting donations through our website and PayPal
  • Major expenses around Summit each year; smaller expenses for newsletter and scholarships
panel discussion taking a new approach to programs

Panel Discussion:Taking a New Approach to Programs

Timothy Esposito, Treasurer, Philadelphia Metro Chapter

timothy esposito
Timothy Esposito
  • Treasurer, Philadelphia Metro Chapter
  • Former Chapter Scholarship Program Manager
  • Member, Community Budget Review Committee
where we came from membership
Where We Came From: Membership
  • In 2008: 260 members
  • In 2011: 135 members
where we came from monthly meetings
Where We Came From: Monthly Meetings
  • Fancy. Hotel conference rooms. Full-service meals.
  • Honorariums varied:
    • Sometimes $25 Amazon gift cards
    • Sometimes nothing
where we came from annual chapter conference workshop
Where We Came From:Annual Chapter Conference & Workshop
  • Very expensive and always at a loss.
  • Honorariums very high: $800 to $1100 for a single speaker.
  • Facility costs high with college conference center and outside caterer.
    • Over $7000 in food and facility costs in a single day in 2007.
    • Uncertain of attendance then, but estimate at $50/person for food and facility.
where we came from
Where We Came From
  • Old cost models not working with lower attendance.
  • Caveats:
    • The attendance rates were higher, raising expenditures and income alike.
    • Well-known, expensive keynote speakers attract larger audiences.
the new plan monthly meetings
The New Plan: Monthly Meetings
  • Moved away from hotels to low-cost public meeting spaces such as:
    • Libraries
    • Local universities
    • Community center meeting rooms
the new plan monthly meetings1
The New Plan: Monthly Meetings
  • Food Offerings Changed
    • No more full-service meals
    • Pizza, salad, hoagies, sandwiches, chips, bottle water, cookies trays, etc.
the new plan monthly meetings2
The New Plan: Monthly Meetings
  • Standardized Cost Structure
    • $15/$20/$25 breakdown for chapter members/STC members/non-members
    • Honorarium changed to a chapter certificate of appreciation and free meeting attendance
the new plan conference workshop
The New Plan: Conference & Workshop
  • Location shifted from Penn State conference center to a local community center owned by a supermarket
    • An incredible find: a professional space that is free to use by the community
    • Only cost is the food and drink consumed, catered by the supermarket that owns the building.
      • Cost was $445 for a 1 day conference of about 50 people. ~$9/person for breakfast, lunch, and all-day refreshments.
general practices quicken
General Practices: Quicken
  • Use budget categories that match the ones in the STC budget report
  • Use tags to indicate which event payment is for, rather than budget categories
    • For example, use the tag “April Meeting” and the budget categories of “Meeting: Member attendees” and “Meeting: Non-member Attendees”
general practices meeting registration
General Practices: Meeting Registration
  • Use PayPal for meeting registration fees
  • Use Eventbrite, with PayPal, to handle meeting registration
  • Use to process credit cards at events, via smart phones
general practices banking
General Practices: Banking
  • Use checking account with non-profit status and no fees. Shop around.
  • Use bank debit cards (Pres., VP, and Treasurer) to make chapter purchases
    • No need to reimburse
    • Require receipts regardless
  • Greg Larsen, Chief Financial Officer

  • Aiessa Moyna, Treasurer or

STC _Treasurers discussion list

  • Cindy Pao, Instructional Design & Learning SIG

  • Timothy Esposito, Philadelphia Metro Chapter

  • Steve Skojec, Director of Community Relations

  • Tricia Spayer, STC Director/CAC Chair

  • Board of Directors