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TRU Phase I Validation Error Resolutions Job Aid (Version 7.0)

This job aid provides detailed resolutions for common validation errors encountered in Version 7.0 of the TRU Phase I system. It covers various error codes and their corresponding causes and resolutions, such as issues with taxpayer classification, invalid Taxpayer Identification Number (TIN), missing registered names, and incorrect taxpayer types. To ensure successful data entry and minimize record suspension, taxpayers must verify that all required fields are filled accurately. For additional inquiries, please contact the Information Systems Development Service BIR National Office.

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TRU Phase I Validation Error Resolutions Job Aid (Version 7.0)

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  1. TRU Phase I Validation Error Resolutions JOB AID For Version 7.0 For more inquiries, please call; Information Systems Development Service BIR National Office Direct Lines 925-20-50 to 53 ISDS-ASM June 2007

  2. Important Note : • To minimize error or suspend records, check if all the fields were filled-up especially the mandatory field like TIN, Name, Address, personal exemptions, qualified dependents, etc.. If there is a return with incomplete information, it should be changed or filled-up at once by the taxpayer. • Error • Code Description • 01 Invalid Combination of TP Classification and TP Type or • Wrong Taxpayer_Type-Class_Type Combination Cause : • Wrong combination of taxpayer_classification (whether individual • or non-individual) and taxpayer_type (whether corporation, single- • proprietorships, gov’t agency, etc.) • Resolution : • Update values for taxpayer_classification or taxpayer_type • 02 Invalid Taxpayer TIN • Cause : • Invalid TIN • Resolution : • Check the taxpayer TIN from RDO’s masterlist file, if invalid, • verify with ISOS for the correct and valid TIN, then update the taxpayer TIN. (There is already TIN validation in Data Entry ver. 7) • 03 Invalid Taxpayer Type Code • Cause : • Invalid Taxpayer Type. • Resolution : • Update valid values for taxpayer_type (whether corporation, single-proprietorship, gov’t agency, etc.) • Job Aid for Ver 7.0 • Page 1 Job Aid for Ver 7.0 Page 6

  3. Error • Code Description • 09 No Registered Name • Cause : • No data for registered name • Resolution : • Encode appropriate data for registered name (It is now mandatory • in version 7.0 data entry) • 10 No Record on Taxpayer Locations • Cause : • No data for head_office or branch • Resolution : • Encode appropriate data for head_office or branch • 11 No Record on Taxpayer Type Details • Cause : • No data for taxpayer_type(whether corporation, single- • proprietorship, gov’t agency, etc.) • Resolution : • Encode appropriate data for taxpayer_type • 12No Spouse Name for Married Individual • Cause : • For married individuals, no data for Spouse Name • Resolution : • Encode appropriate data for spouse name (Last name was • populated, first_name should be mandatory) • 13 No Taxpayer Name • Cause : • No data for Taxpayer Name • Resolution : • Encode appropriate data for taxpayer name (It is now • mandatory in version 7.0 data entry) • Job Aid for Ver 7.0 • Page 3 • Error • Code Description • 14 No Tax Type Registration • Cause : • No data for the Tax Type Registration of head office or branch • Resolution : • Encode appropriate data for taxpayer_type (Tax details are now • mandatory on Tax Type Info screen on version 7 data entry) • 15 Tax Type field is empty in Application Forms • Cause : • No tax_type for a particular form_type • Resolution : • Encode valid values for tax_type based on form_type Updated (Tax • details are now mandatory on Tax Type Info screen on version 7 data entry) • 16 Tax Type field is empty in ATC Details • Cause : • No tax_type for a particular ATC code • Resolution : • Encode valid values for tax_type based on ATC Updated (Tax details • are now mandatory on Tax Type Info screen on version 7 data entry) • 17 Tax Type field is empty in Tax Type Registrations • Cause : • No tax_type for a particular registration_date and filing_start_date • Resolution : • Encode valid values for tax_type based on registration_date and • filing_start_date Updated (Tax details are now mandatory on Tax Type • Info screen on version 7 data entry) • Job Aid for Ver 7.0 • Page 4

  4. Error Code Description 04 Invalid Address Code Cause : Invalid address_code Resolution : Update valid values for address_code (B.E.F.O.R). 05 No ATC Details Cause : No data for ATC Resolution : Encode valid values for ATC based on tax_type (It is now mandatory in version 7.0 data entry) 06 No Address Cause : No data for Address Resolution : Encode appropriate data for address (It is now mandatory in version 7.0 data entry) 07 No Birthdate for Individual Cause : For Individual taxpayers, no data for birth_date Resolution : Encode appropriate data for birth_date (It is now mandatory in version 7.0 data entry) 08 No Organization date Cause : No data for organization date Resolution : Encode appropriate data for organization date (It is now mandatory in version 7.0 data entry) Job Aid for Ver 7.0 Page 2 • Error • Code Description • 18 Wrong Tax_Type - ATC_Code combination • Cause : • Wrong combination of tax_type and atc_code • Resolution : • Delete and re-encode taxpayer information • 19 Wrong Tax_Type - Form_Type combination • Cause : • Wrong combination of tax_type and form_type • Resolution : • Delete and re-encode taxpayer information • 20 Corr dump Error • Cause : • Extracted registered taxpayer in full basis and submitted • to SOD uploading to ITS. • Resolution : • For return suspended records, user should resolve issues • in the TRU data entry ver 7.0 • NOTE : Once the resolution of suspended error has been done in ver 7 Data Entry, • the records should be extracted again and to be uploaded to the • validation module for re - validation. Then all the data that pass the • validation should be transmit to SOD for upload to ITS. • Job Aid for Ver 7.0 • Page 5

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