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Daktronics SharePoint Use – May, 2008 MNSPUG

Daktronics SharePoint Use – May, 2008 MNSPUG. Agenda. Introductions IT Information Selection Environment Platform Lessons Learned Questions. Introductions. Murray Coble, IT Communications, Intranet Product Manager Daktronics, Inc. Brookings, South Dakota 3500 employees

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Daktronics SharePoint Use – May, 2008 MNSPUG

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  1. Daktronics SharePoint Use– May, 2008 MNSPUG

  2. Agenda • Introductions • IT Information • Selection • Environment • Platform • Lessons Learned • Questions

  3. Introductions • Murray Coble, IT Communications, Intranet Product Manager • Daktronics, Inc. • Brookings, South Dakota • 3500 employees • $433 million in revenue in FY07 • 15-25% revenue growth, year after year • Publicly traded -- DAKT

  4. Daktronics • “To be the world leader at informing and entertaining people through dynamic visual and audio communication.” • Video Displays • Scoreboards • Electronic Message Centers • Sound Systems • Hoist Systems • Creative Content

  5. IT Information • Microsoft Technologies • SQL • .NET • Active Directory • Office • Exchange • BizTalk • Distributed User Base • Over 45 remote offices in 8 countries • About 2600 network users

  6. SharePoint Selection • Driving Factors • Enterprise Content Management • IT Philosophy • Vendor stability • Key Requirements • Integration • URL accessibility • Fast, property-based searching

  7. SharePoint Selection • Process • Defined requirements in early 2005 • Attended AIIM national conference • Attended 2005 MSFT PDC • SPS 2003 pilot project with Quilogy • Tested MOSS beta 2, trained with Mindsharp • Made recommendations to business • Made decision • Implemented MOSS

  8. SharePoint Environment • Medium-sized farm • 2 Web Front End servers, running Search • 1 Index server • Clustered SQL • Application server for Excel Services and Forms Server

  9. SharePoint Environment • Staff • Product Manager • System Administrator • .NET developers • Enterprise Content Manager • Leverage existing DBAs and server team • Business analysts and project managers • User interface and graphic designers

  10. SharePoint as a Platform • Document Management • Web Content Management • Intranet • Search • Collaboration

  11. Document Management • Migrated 800,000+ documents • Document Center Site Collections

  12. Document Management • Results page configuration • Second Search Center • Property searches

  13. Document Management • Metadata Updater • Custom column types • Source File upload tool

  14. Document Management • Integration • Sales project tracking • Customer lookup • Contract project sites • Windchill PLM

  15. Document Management • Future Plans • Scanner to SharePoint • Lifecycle management • Records management • Centralized upload tool • Search enhancements • Workflow

  16. Web Content Management • Waited for ECM Selection • End users were skeptical • SharePoint pilot project • Presentation by Inetium • Approved by stakeholders

  17. Web Content Management • Rewriting www.daktronics.com on SharePoint • Worked with Inetium on envisioning, branding, and development • Content management is ready • Content is being built • Scheduled for Fall, 2008 release

  18. Web Content Management • Reuse of content • Consistent tagging • Page-aware aggregation web parts

  19. Web Content Management • Photo Gallery

  20. Web Content Management • Tab control with web part zones • Advanced configurations options for content creators and administrators

  21. Web Content Management • Future Plans • Content sharing intranet/website • Knowledge base • Portals • E-Commerce • Translation management efficiency • Mobile Viewing

  22. Intranet Portal • Intranet homepage • News feature stories • Employee search • Corporate calendar • Department Information

  23. Intranet Portal • Applications • Regional Office Information • Dispatch calendar • Contract Sites

  24. Intranet Portal • Future • All informational pages • Branding • More Robust News • Corporate Slide Library • Encyclopedia (wiki) • Product Information • Competitor Information • Possible platform for every web application

  25. Search • Enterprise Search • Documents Search • Future Plans • Data from all Information Systems • BDC

  26. Collaboration • Team sites, project sites, department sites • Sites Directory • Wikis • Projects • Manuals • Initiatives

  27. Future Initiatives • Business Intelligence • InfoPath, Forms Server, Workflow • Business Data Catalog in Search • Extranets

  28. Training and User Adoption • Frequent Training • Site Owners • End Users • Open Labs • Monthly User Groups • SharePoint Resources site • User adoption is average

  29. Lessons Learned/Tips • Be judicious about what documents go into SharePoint • Build a significant amount of SharePoint content before the initial release • Over-plan for user adoption and training • Have a plan for branding and naming

  30. Lessons Learned/Tips • Create a buzz, but set realistic expectations • Identify and build content managers • Strategize for ad hoc collaboration • Develop an internal champion(s) • Do not expect a culture change overnight

  31. Closing • So why is SharePoint the right platform for Daktronics? • It is a great product • Extendable • Further leverage our investment in Microsoft technologies • Total cost of ownership • Strong partner and user community • Uses and builds on existing skill sets • State of constant evolution

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