CCCTran Electronic Transcripts for California

1. CCCTranElectronic Transcripts for California WWW.CCC-TRAN.ORG

2. Today’s Agenda • Project Overview • Current Status • Development • Next Steps • Q & A WWW.CCC-TRAN.ORG

3. E-Transcript History WWW.CCC-TRAN.ORG

4. Crafton Hills (Datatel) El Camino (Datatel) San Jose/Evergreen (Datatel) Long Beach (Peoplesoft) LA Pierce (Custom SIS)* Cypress (Banner) Sacramento (Peoplesoft) Santa Rosa (CCCSC) CCC Pilot Colleges 8 Districts representing 21 colleges Crafton Hills (Datatel) El Camino (Datatel)* San Jose/Evergreen (Datatel) Long Beach (Peoplesoft)* (*Temporarily Withdrawn) WWW.CCC-TRAN.ORG

5. Engaged Transfer Partners • CSU Chancellor’s Office • CSU Sacramento • CSU San Jose State • CSU San Diego • CSU Northridge • CSU Fullerton • CSU San Francisco • CSU Long Beach* • CSIS (High Schools) (phase 2) (*Temporarily Withdrawn) WWW.CCC-TRAN.ORG

6. Project Vision • Provide secure web-based transcript exchange system between all California colleges WWW.CCC-TRAN.ORG

7. What kind of System • Central server with local web access • ASP solution hosted and supported by Xap • Supports multiple standards • Secure transmission and storage • Institution-oriented (no direct student access) • Complete transaction tracking • Each transcript is simply a transaction exchange • Received transcripts (transactions) can be kept on the system indefinitely (as an external filing system) WWW.CCC-TRAN.ORG

8. CCCTran Benefits • Reduced paper consumption and waste • Reduce labor cost • Reduce office expenses & postage • Data Integrity • Security • Tracking • Consistent format • Expedited turnaround time Cost Savings Improved Student Experience = WWW.CCC-TRAN.ORG

9. Major Functionality CSU, UC, or CCC CCC Request View / Download Download Response Hold Processing Fulfillment • Manual or Unattended processing • Support for National Standards – XML & EDI • Common Data Dictionary • Automated email messaging (optional setup) WWW.CCC-TRAN.ORG

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13. CCCTran transcript exchange offers these features • Request Transcripts • Request single transcript or multiple transcripts in a batch • Identify trading partner preferences for transcript processing • Supports ‘college holds’ processing • Download requests automatically • E-mail confirmation WWW.CCC-TRAN.ORG

14. CCCTran transcript exchange offers these features • Fulfill Transcript Request • Visual Workflow process illustrates transcript fulfillment progress • Integrated with the College SIS to process Holds • Upload and transmit transcripts automatically • E-mail communication • Ability to transmit XML and EDI transcripts via the SPEEDE Server WWW.CCC-TRAN.ORG

15. CCCTran transcript exchange offers these features • Receive Transcripts • View, print, and download transcripts • Provides three standard online transcript views: brief, full, and gen-ed • Able to receive XML and EDI transcripts via SPEEDE server WWW.CCC-TRAN.ORG

16. Common Transcript Views FULL GEN-ED BRIEF BRIEF WWW.CCC-TRAN.ORG

17. CCCTran transcript exchange offers these features • Account Management • Multiple online reports available • Complete transaction event history • Configurable institution workflow preferences, including transcript fee and waiver rules, expiration options, e-mail communication, institution account information, etc. WWW.CCC-TRAN.ORG

18. Current Status • Released July 2007 • No Significant Issues • Steering Committee • CCC’s & CSU Participation • A/R & IT Leaders WWW.CCC-TRAN.ORG

19. Live Colleges CCC's Sacramento City Cypress Folsom Lake American River Cosumnes River CSU's CSU Sacramento San Jose State San Francisco State San Diego State CSU Fullerton Colleges in Process Bakersfield Butte College Cerro Coso Crafton Hills El Camino Fullerton College LA Pierce Long Beach City Porterville San Jose City Santa Rosa Skyline College College of Sequoias CSU Northridge Current Status WWW.CCC-TRAN.ORG

20. Development • Phase I • Wrapping up XML Functionality set aside to go live in July. • Phase II • Implement District-wide Transcripts • Import High School Transcripts into CCCTran from CA School Information Services (CSIS) • Accept 3rd party requests from CaliforniaColleges, Credentials or National Student Clearinghouse • Facilitate Articulation with ASSIST WWW.CCC-TRAN.ORG

21. CCCTran – Vision WWW.CCC-TRAN.ORG

22. Common Implementation Steps – See Implementation Guide • Putting Together Your Team • Exploring CCCTran Resources • Understanding How Your College Will Use CCCTran • Developing Your Interface Programs • Developing Your Staff Procedures • Training Your Staff • Beta-Testing Your Software and Processes • Going Live WWW.CCC-TRAN.ORG

23. Next Steps • CCC Mini-Grant – CCC Chancellor’s Office • Covers 1st year license fees • Live date before October 1, 2008 • “Steps for CCC to Signup and Get Started” at the CCCTran website (http://www.ccc-tran.org), under the ‘Membership’ section • Download and submit CCC Institution Agreement from the project website: http://www.ccc-tran.org • CSU contact Joe Bird, Xap Corp. for CSU Institution Agreement WWW.CCC-TRAN.ORG

24. Questions? WWW.CCC-TRAN.ORG

25. Further Information • Website: http://www.ccc-tran.org • Tim Calhoon • calhoonti@cccnext.net Project Director – CCCCO • Leonard Robison • lenny.robison@sbcglobal.net Project Manager – CCCCO WWW.CCC-TRAN.ORG

26. Reference Slides WWW.CCC-TRAN.ORG

27. FERPA “ …FERPA allows schools to disclose those records without consent, to the following parties or under the following conditions (34 CFR § 99.31): • School officials with legitimate educational interest; • Other schools to which a student is transferring; • Specified officials for audit or evaluation purposes; • Appropriate parties in connection with financial aid to a student;…” WWW.CCC-TRAN.ORG