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Requesting Transcripts Student Training Presentation
Training Session Agenda • Verify Naviance account information • Create Common App account • Sign FERPA Waiver in Common App • Match Common App account with Naviance account • Add colleges to “colleges I’m applying to” list in Naviance for Non-Common App Schools ONLY • Meeting with Counselor topics • Complete Transcript Request Form • Tracking Status in Naviance • Questions
Step # 1 Verify Naviance Account Information
Log into Your Naviance Account Can’t remember your password? Click on the “Forgot Your Password link”. A temporary password will be sent to your email. • Go to CR South’s Website • Click on Counseling Tab • Click on Naviance link on left side • Click on Naviance link in middle of page • Enter email and password • Click Log In
Verify and Update Account Information 1. From the Home screen, click the “About Me” tab 1. 2. Under Official Things, click on “Profile” link 3. Verify all information in Personal Profile section, especially name, Counselor, birth date, and email 2. 4. 4. To edit information, click the “edit” button. 3. 5. To edit your email address,click pencil icon 5.
Step # 2 Creating a Common Application Account
What is the Common Application? http://www.youtube.com/watch?v=M61jkEVwT1g
Create Common Application Accountwww.commonapp.org Create account after August 1st 1. Tocreate an account, click “Go” 1. Be sure to enter an appropriate email address and password. Don’t forget to use your Navianceemail address Create account ONLY if you are applying via the Common App
Create Common Application Account Once each section is completed, a green check mark is displayed. All sections must be completed.
Step # 3 Sign FERPA Waiver (Family and Educational Privacy Act) Completing Profile Section, Education Section, Adding a College, Assign Recommenders, and Signing FERPA
Step # 3Complete the Profile Section From the Common App Tab: 1. 1. Complete the entire Profile section
Step # 3 Complete Education Section From the Common App Complete the Education section 1. Search for Council Rock South 1.
Step # 3Complete the Education Section From the Common App Tab 1. Must add your Counselor’s name and contact information
Step # 3Correct Responses for Grades in Education Section Class Rank: Graduating class size: 542 Cumulative GPA: Confirm with your Counselor GPA Scale: 4.0 GPA Weighting
Step # 3Adding a College From the College Search tab 1. Enter school name and click enter 1. 2. Check box if correct 3. Click Add 2. 3.
Step # 3Assign Recommenders Once College is added: 1. 2. 1. Click “My Colleges” tab 2. Click Assign Recommenders FERPA Waiver Question will appear
Step # 3Sign FERPA Waiver From the Assign Recommenders Tab: 1. FERPA will appear. Click on “release authorization link
Step # 3Sign FERPA Waiver FERPA will first instruct you to read the instructions 2. FERPA will ask you to sign
Step # 3Sign the FERPA - Completed Completed FERPA is indicated by green check mark
Step # 4 Matching Common Application with Naviance Account
Matching Common App Account with Naviance Once logged into your Naviance account: • From the Colleges tab… 1. Click “Colleges I’m applying to”
Matching Common App Account Account Matching INCOMPLETE Please be aware, once “Matched”, you cannot change your FERPA decision If not “Matched”, Counselors cannot send any materials electronically 1. 1. Enter email address. MUST be the same email used in Common App account
Matching Common App Account AccountMatching COMPLETE Once Matched correctly, notification above will appear
Step # 5 Adding Colleges to Your Naviance Account for NON-Common Application Schools
Step # 5Adding Colleges to Your “College List” in Naviance Once logged into your Naviance account: • From the Colleges tab… 1. Click “Colleges I’m applying to”
Step # 5If Not Applying to a Common App School 1. Click on Not Needed link 1. Once clicked, Common App Matching will appear, however, you are not technically “matched”. If you decide to apply to a Common App school later, you must then click “Do it now” and enter your email address that you use for the Common Application
Step # 5Adding Colleges to Your “College List” in Naviance Click on College Tab Click on “Add college to this list” 1. 2. Remember, this should only be done for NON-Common Application schools
Step # 5Enter Decision Type, College Name and Submitted Application 1. Indicate Decision Type using the drop down arrow 2. Look up college to add to your list 3. Search for college by name or from College Picker quick list 4. Click “I submitted my application”. Please note, this should be done before turning in Transcript request forms.
Step # 5Click Add Colleges Once all three columns are complete,, AND you answered the question of how you are applying, click Add Colleges
Step # 5Indicate Application Type:Common App or Non-Common App? Answer the question, “Applying via the Common App?”. Click Unknown Use drop down arrow to answer the question for each college Click update 1. 2. 3.
Completed “Added Colleges” • Take note of the Submission Type symbol
Submission Symbols This symbol indicates that the college does not accept electronic transcripts. Your materials will be mailed via US Postal Service This symbol indicates that your college accepts the Common Application. Your materials will be sent electronically. This symbol indicates that your college accepts electronic transcripts. Your materials will be sent electronically.
Step # 6 Counselor Meeting
Counselor Meeting Discussion Topics • Review Transcript • Sign CR Secondary School Report • Review College Application Process • Review College Options Please note: You must meet with your Counselor before submitting any Transcript Request forms!!
Step # 7 Return Transcript Request Form to Counseling Department
Return Transcript Request Form 1. 4. 2. 3. Most Important Section.Enter the following information: Circle Common App, Non-Common App or Scholarship College name College address Due Date Check box for materials required Initial statement that applies • Please note that we require a minimum of 10 school days to process your transcript request. The clock does not start until you turn in the paper request form! 5. 6. • Each section of form must be completed
Step # 8 Tracking Status of Transcript Request Form
Track Status of Transcript Request From the Colleges tab… 1. Click transcript link
Track Status of Transcript Request Click on link to view status of your transcript request
Transcript Request Status “Mailed” column refers to the Counselor’s responsibility of mailing your transcript Pending means transcript has not been sent yet. Be sure allow 10 school days for transcripts to be sent Mailed status currently says “pending”
Transcript Request Status Date transcript was mailed IMPORTANT! The date from which you submit the paper transcript request form is the date when we will begin counting 10 school days. However, if you are applying via the Common App, you must first add the college to your Common Application account before returning the transcript request form. The system will not allow us to send your transcriptunless it is added in your Common App account.
Quick GuideCommon App vs. Non-Common App Common App Schools Non-Common App Schools • Create Common App account after August 1st • Enter CR school, personal and educational information • Add colleges • Click Assign Recommenders • Sign FERPA Waiver • Complete and submit application online • Match Common App account with Naviance account • Schedule meeting with Counselor • Return Transcript Request form to Counseling office • Track application status via Common App AND in Naviance account • Create account directly on college website • Add CR school, personal and educational information • Complete and submit application online • Add college to “colleges I’m applying to” list in Naviance • Schedule and meet with Counselor • Return Transcript Request form to Counseling office • Track application status via college website AND Naviance account