Case Google Mail

1. Case Google Mail Planning for the move to Case Google Apps (Email, Docs, Sites)

2. Current and Future Services Current Services Future Services Case Google Mail – 7.3 GB IMAP or POP Outlook Thunderbird Eudora Web URL (webmail.case.edu) Google Docs and Spreadsheets Google Sites – Collaboration No decision yet on Calendar replacement • Sun iPlanet – 200 MB • IMAP or POP • Outlook • Thunderbird • Eudora • Web URL (mail.case.edu) • Oracle Calendar – calendar

3. Tentative Timetable • Students • Should be moving to Google Mail now • Newly admitted students (Fall 2009) pre-provisioned • All students – May 2009 • Faculty and Staff • Opt in now • ITS will work with each school to facilitate move • Sept. 29th approved by Faculty Senate (FSCIR) • Faculty and staff – January 2010

4. Case Google Mail • Keep first.last@case.edu , abc123@case.edu, and any aliases • No advertisements like a personal gmail account • Continue using Outlook, Eudora or Thunderbird • Point to Google Apps server rather than iPlanet • Do It Yourself instructions on Case GA web page • Web Access – go to http://webmail.case.edu rather than http://mail.case.edu

5. How do I move to CGM? • Overview of service at Google Apps Home page: http://www.case.edu/its/services/GoogleApps.htm • Sign up at the Provisioning page: https://its-services.case.edu/my-case-identity/google-apps/ • Create Case Google Mail account: http://webmail.case.edu • Configure client settings (Outlook, Thunderbird, Eudora)

6. How to move your department • Do an inventory of faculty and staff: • IMAP or POP? • Eudora, Thunderbird, Outlook, web interface • Latest updates or versions? • ITS will help “train the trainer” (department admins and students) on proper steps • ITS will support move to Case Google Mail • PerceptIS will support users

7. Issues • Security and Privacy • Retention of old emails • Support • PDA compatibility • Other issues? • Questions?