Common Formatting Errors and Guidelines for Academic Writing
This guide outlines frequent formatting mistakes in academic writing, from ensuring proper spacing and paragraph structure to creating organized headers. It emphasizes the importance of thesis statements that clearly state a position rather than summarize. The document also addresses common grammatical errors, including pronoun agreement, apostrophe misuse, and comma splices. By following these guidelines, students can enhance the clarity and professionalism of their writing, avoiding pitfalls such as vague pronouns and informal language structures.
Common Formatting Errors and Guidelines for Academic Writing
E N D
Presentation Transcript
Formatting Issues • Double space everything. • Do not put gaps between paragraphs. • Put a header with your last name and page number. • Heading should include: • Full Name • Teacher’s Name • Class Title • Date
Works Cited • Don’t number entries in your bibliography. • Check the examples in The Everyday Writer to ensure your entries are accurate.
Biased Sources • According to StopAbortionNow.com, three in five women who receive abortions are clinically depressed. • The article “Democrats are Communists” (author unknown) suggests that only 10% of Democrats are proud of their country.
Thesis Statements • Make sure thesis statement states a position and doesn’t just summarize your paper: • This paper will discuss the effect of global warming on duck migrations. • There are pros and cons to raising the tax on gasoline.
Which is a valid thesis statement? • Parents should protect their infants from secondhand smoke because it poses a significant, long-term risk to their health. • This paper will discuss the pros and cons of secondhand smoking on infants. • There are many reasons not to smoke around an infant.
“You” • Second person (“you”) is considered informal; don’t use it in formal assignments. • The study indicates that you should attend class regularly if you want to pass.
Apostrophes (not Apostrophe’s) • Don’t use apostrophes to make things plural: • The student’s will arrive at noon. • You can use apostrophes to make letters and numbers plural: • Please write five 3’s on your paper. • I had straight A’s all during college. • Don’t use apostrophes with plurals of abbreviations: • The VIPs will arrive tonight with their IOUs.
Which of these uses apostrophes correctly? • Parents should bring their children’s to camp at noon on Tuesday. • You’re backpack is open. • All of the child’s crayons were broken.
Modifier Issues • Assembled by robots, the quality of the cars was remarkable. • Without understanding the terminology, my score on the test was very low.
Comma Splices • If you combine two sentences, a comma by itself is not enough to separate them. • Depression is more than just a mood, it’s a diagnosis. • The study indicates that students should proofread their papers, you clearly did not proofread.
Missing Comma with Intro Element • Put a comma after anything that comes before the main part of your sentence. • During the last election the candidates debated three times on national television. • However you slice it this vegetable is delicious.
Vague Pronouns • Make sure the reader can easily identify what a pronoun stands for: • I took chemistry, English, calculus, and physics. It was very instructive. • I noticed comma splices, sentence fragments, and apostrophe errors. This indicates you need to do more proofreading.
Pronoun Agreement • Make sure the pronoun matches the antecedent in number. • The student should always pay attention to their professors’ Power Point presentations. • I took my math class with Dr. Schulz. They were very effective. • Everybody remembered to bring their books to class that day.
Which is correct? • The students enjoyed their grammar quizzes. • The student must remember to always sharpen their pencils before class begins. • Everybody forgot to bring their protractors to geometry class.
Nitpicks • Avoid these phrases: • “due to the fact that” • “in order to” • “due to” • “go and” • “try and” • “in today’s society”
Nitpicks • Avoid starting sentences with “being” or “by”: • Being that he was a good student, Jim was always proud of his grades. • By having a good fitness routine, people can extend their lifetime expectancy by several years. • Being that I may have to leave early, be prepared to walk home.
As and Because • Don’t use “as” when you mean “because”: • Incorrect: • You did not receive an A as you did not do your homework. • Correct: • The movie started as you were buying your ticket.