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Clerks Conference – 4 th June 2009

Gain insights into the roles of clerks, HR advisers, and representatives in formal HR hearings. Explore the key principles, pre-hearing arrangements, document distribution, appeal hearings, and hearing procedures.

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Clerks Conference – 4 th June 2009

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  1. Clerks Conference – 4th June 2009 Clerking Formal Hearings

  2. Clerking Formal Hearings • Introductions • Aims of this session

  3. Roles • The Clerk • HR Adviser • Governors / Headteacher • Employee’s representative

  4. How many types of Formal HRhearings can you think of?

  5. General Principles • Policies • Committees • Confidentiality • Impartiality / Conflict of Interest • Time Frames • Status of a hearing in the employment process

  6. Pre-hearing Arrangements • Setting a date & time • Suitable Venue • Refreshments / Lunch • Time of day • Rooms • Set up of the hearing room

  7. Distribution of Documents • School Report & Appendices • Letter of invitation to the employee • Any papers submitted by the employee or their representative • HR Adviser distributes agenda & decision grid with a covering letter of advice

  8. Appeal Hearings • Papers likely to be the same, but there may be additional evidence • Letter of outcome from first hearing • Does not include a copy of the minutes from the first hearing (except grievances) • Clean copies!

  9. The Hearing • Formal • Pre-hearing briefing by HR Adviser • Tape recording • Witnesses

  10. Taking Notes • Note start and finish times • Not necessarily verbatim • Capture main points / Questions and answers

  11. And finally…………… • Send notes to the Chair of the Panel and the HR Adviser for approval • Any comments on the notes by the employee can be placed on record • Keep your handwritten notes • All papers kept for a minimum of 6 months

  12. Any final questions……………….?

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