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Texas.gov eFiling for Courts eFiling: A Tutorial Hosted By: Region 5 Clerks Conference Presented by: Jake Stine, Texas.gov March 11, 2011. Houston, Texas May 12, 2010. www.texas.gov. Agenda. Why do we need e-Filing? Texas e-Filing – The History The Texas.gov e-Filing Solution

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Texas eFiling for Courts eFiling: A Tutorial


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    1. Texas.gov eFiling for Courts eFiling: A Tutorial Hosted By: Region 5 Clerks ConferencePresented by: Jake Stine, Texas.gov March 11, 2011 Houston, Texas May 12, 2010 www.texas.gov

    2. Agenda • Why do we need e-Filing? • Texas e-Filing – The History • The Texas.gov e-Filing Solution • Texas e-Filing Rules • Participating Counties and Courts • Frequently Asked Questions • Question and Answer www.texas.gov

    3. Why Do We Need e-Filing? The Problem: Paper process is not efficient • Attorneys submit documentation using paper hard copy • Filings are delivered via mail, certified mail, courier, or in person • Clerks use paper to notify attorneys of filing acceptance • Attorneys and clerks must physically store all paper filings The impact: 80% of surveyed judges say the volume of paper is an increasing problem www.texas.gov

    4. Attorney prepares document electronically • Attorney submits filing electronically via the Internet • Filing can be submitted 24 hours a day, 7 days a week, from any location with Internet access • Clerk reviews and accepts document electronically • Filer is notified via the Internet • Court files are updated Texas eFiling Environment There is a better way … www.texas.gov

    5. Texas eFiling – The History Two counties pioneered eFiling in Texas • Jefferson – 1995 • Montgomery – 1997 Selected civil cases in district courts Contracted with LawPlus www.texas.gov

    6. Attorneys Clerks A B C D E 1 2 Texas eFiling – The History In the beginning, there were attorneys and clerks … www.texas.gov

    7. Attorneys Clerks A B C D E 1 2 Texas eFiling – The History Attorneys needed to file documents with the clerks … lots of documents! www.texas.gov

    8. Attorneys EFSPs* Clerks A B C D E 1 X 2 Texas eFiling – The History *EFSPs: ElectronicFilingServiceProviders www.texas.gov

    9. Attorneys EFSPs* Clerks A B C D E 1 X 2 Texas eFiling – The History Counties contracted with a service provider (LawPlus) www.texas.gov

    10. Attorneys EFSPs* Clerks A B C D E 1 X 2 Texas eFiling – The History Counties contracted with a service provider (LawPlus) www.texas.gov

    11. EFSPs* Clerks 1 Y Z X 2 Texas eFiling – The History Other counties may contract with other service providers EFSPs 3 4 5 6 www.texas.gov

    12. Attorneys EFSPs* Clerks E D C A B 1 X Y Z 2 Texas eFiling – The History Attorney may contract with different service providers to file in different counties 3 4 5 6 www.texas.gov

    13. EFSPs* Clerks 1 Y Z X 2 Texas eFiling – The History Simple model for counties … 3 4 5 6 www.texas.gov

    14. 6 3 4 5 Attorneys EFSPs Clerks C E D B A 1 Z Y X 2 Texas eFiling – The History Complex model for attorneys … multiple accounts and standards ? www.texas.gov

    15. Texas eFiling – The History Lessons learned from the first two counties • eFiling works • Single service model is … • Good for counties • Not so good for attorneys • Need statewide standards www.texas.gov

    16. Texas eFiling – The History JCIT eFiling Charge § 77.031, Texas Government Code: The (Judicial Committee on Information Technology) shall…develop minimum standardsfor an electronically based document system to provide for the flow of informationwithin the judicial system in electronic formand recommend rules relating to the electronic filing of documents with courts; www.texas.gov

    17. Texas eFiling – The History JCIT’s intent • Statewide technical standards and rules • + • Open competition for service providers • + • Single, standard statewide portal (EFM) • = Texas.gov www.texas.gov

    18. Texas eFiling – The History • Official website of the State of Texas Texas.gov www.texas.gov www.texas.gov

    19. Texas.gov eFiling Solution www.texas.gov

    20. 3 4 5 6 Attorneys Clerks Clerks E D C B A 1 1 2 2 Texas.gov eFiling Solution Same players as before … www.texas.gov

    21. 6 5 4 3 Attorneys Clerks Clerks A B C E D 1 1 Z Y X 2 2 Texas.gov eFiling Solution But now, in addition to service providers … EFSPs www.texas.gov

    22. 5 4 3 6 Attorneys Clerks Clerks B A E D C 1 1 Z Y X 2 2 Texas.gov eFiling Solution We add eFiling for Courts,the state’s electronic filing manager (EFM) or “post office” EFSPs EFM www.texas.gov

    23. Clerks 1 2 Texas.gov eFiling Solution Clerks connect to eFiling for Courts EFM 3 4 5 6 www.texas.gov

    24. Clerks 1 X Y Z 2 Texas.gov eFiling Solution Service providers connect to eFiling for Courts EFM EFSPs 3 4 5 6 www.texas.gov

    25. Attorneys A B C D E X Y Z Texas.gov eFiling Solution Attorney chooses a single service provider EFSPs www.texas.gov

    26. Attorneys A B C D E X Y Z Texas.gov eFiling Solution Attorneys choose a single service provider EFSPs www.texas.gov

    27. Attorneys Clerks E A B C D 1 Y Z X 2 Texas.gov eFiling Solution eFiling for Courts serves clerks and service providers as the “post office” EFM EFSPs 3 4 5 6 www.texas.gov

    28. Attorneys Clerks DMS TSG Max Ody DMS CMS Hart Vista DMS CMS Local CMS D C A B E 1 Z Y X 2 Texas.gov eFiling Solution Standard XML metadata for management system import EFM EFSPs XML pdf 3 4 5 6 www.texas.gov

    29. Attorneys Clerks E A B C D 1 Y Z X 2 Texas.gov eFiling Solution Attorneys can electronically serve copies on opposing counsel at the same time that they e-file with the court. EFM EFSPs 3 e-Service of copies 4 5 6 www.texas.gov

    30. Attorneys Clerks E A B C D 1 Y Z X 2 Texas.gov eFiling Solution Attorneys can electronically serve opposing counsel with discovery requests, disclosures, responses, and notices that are not filed with the court. EFM EFSPs eService Plus 3 4 5 6 www.texas.gov

    31. Attorneys Clerks E D A B C 1 Y Z X 2 Texas.gov eFiling Solution Judges can issue orders, notices, and settings to parties electronically. EFM EFSPs Orders, notices, settings 3 4 5 6 www.texas.gov

    32. Texas.gov eFiling Solution TexasOnline features • Secure filer authentication • Court fee and filing information online • File-stamped copy to filer • Data kept private and not sold www.texas.gov

    33. Texas.gov eFiling Solution TexasOnline eFiling process • Filer logs on to service provider • Filer enters information • Filer submits filing • Clerk reviews filing online • Clerk accepts filing • Filer receives confirmation and copy www.texas.gov

    34. Texas.gov eFiling Solution Filer accesses account

    35. Texas.gov eFiling Solution Filer enters information • Select jurisdiction • 2. Enter case information • 3. Enter payment information • 4. Attach document(s) • 5. Submit filing

    36. Texas.gov eFiling Solution Filer Submits Document

    37. Texas.gov eFiling Solution Filer Receives Acknowledgement From: eFilingStg@texasonline.state.tx.us Sent: Tuesday, August 22, 2006 10:24 AM To: voefiling@yahoo.com Subject: Filing Trace Number ED126J010150507 has been received by the eFiling for Courts PLEASE DO NOT REPLY TO THIS E-MAIL. This email acknowledges that a filing with the following information was received from the Electronic Filing Service Provider and has been transmitted successfully to eFiling for Courts: eFiling for Courts Received Date/Time: Tuesday, August 22, 2006 10:24 AM Delivered to Court: Johnson District Time Zone of Jurisdiction: (GMT-06:00) Central Time (US & Canada) Trace Number: ED126J010150507 Official Date/Time: Tuesday, August 22, 2006 10:24 AM Cause Number: Style/Case Name: Alien vs. Predator Title of Document: Motion for Summary Judgment.pdf Thank you, eFiling for Courts www.texas.gov

    38. Texas.gov eFiling Solution Clerk Opens Inbox www.texas.gov

    39. Texas.gov eFiling Solution Clerk Reviews Filing

    40. Texas.gov eFiling Solution Clerk Reviews Filing www.texas.gov

    41. IN THE DISTRICT COURTS OF DALLAS COUNTY, TEXAS 298TH DISTRICT COURT Texas.gov eFiling Solution Clerk Reviews Filing www.texas.gov

    42. Texas.gov eFiling Solution Clerk Accepts Filing www.texas.gov

    43. Texas.gov eFiling Solution Filer Receives Confirmation PLEASE DO NOT REPLY TO THIS E-MAIL. This e-mail serves as your receipt.FILING INFORMATIONCase/Cause Number: 8975Filing Type:       DivorceFiling Attorney:   Tran PhamClient Matter #:   444461Style/Case Name:   Hyde vs. Jekyll Sealed Indicator:  No Status:             CONFIRMATIONDate of Status:       Monday, March 05, 2007 8:49 AMCourt/Calendar:       County Court at LawFiling Trace Number:  ED027J010151580Comments:             Thanks for eFiling **Filing Status LegendConfirmation - Your filing has been reviewed and accepted by the clerk.Alert - Your filing has been reviewed and rejected by the clerk.PAYMENT INFORMATIONPayment Method:    VISA Amount:            $233.13Payment Status:    paid www.texas.gov

    44. IN THE DISTRICT COURTS OF DALLAS COUNTY, TEXAS 298TH DISTRICT COURT FILED 11 March 2011 Gary Fitzsimmons District Clerk Dallas County Texas.gov eFiling Solution Filer Receives Stamped Copy www.texas.gov

    45. Texas.gov eFiling Solution • Advantages For Clerks and Courts • Possible paper and data entry reduction • No check or credit card problems • Payment guaranteed • No scanning of e-filed documents • - Travis pilot: 26 minutes to DMS • Issue orders, notices, settings www.texas.gov

    46. Texas.gov eFiling Solution Attorney Perspective San Antonio Express News www.texas.gov

    47. Texas.gov eFiling Solution www.texas.gov

    48. Texas.gov eFiling Solution Advantages For Attorneys • Ease of 24/7 filing • Fee calculation on screen • File stamped receipt • Secure payment system • Electronic service of copies • Receive orders, notices, and settings www.texas.gov

    49. Texas.gov eFiling Solution Advantages For Attorneys • One statewide filing standard • Save time and money • Send document as created • No printing, copying, or postage • No courier, or runner, or self-delivery • Less stress and chaos www.texas.gov

    50. Texas.gov eFiling Solution Advantages For Attorneys • Manual Filing Preparation Steps vs. e-Filing Steps • X Estimated staff time, manual: 106 minutes • Estimated staff time, e-filing: 23 minutes • Worth noting… • A paralegal submitted 40 e-filings in two hours • A paralegal received filestamped copy in 26 seconds • Filings available to Judge in less than 30 minutes vs. 13 hours www.texas.gov