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Overview of SERC and HMEP Grants for Hazardous Materials Planning and Response

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The SERC and HMEP grants aim to enhance hazardous materials planning and response capabilities across the state. Eligible applicants include Local Emergency Planning Committees (LEPCs) and organizations involved in responding to hazardous materials incidents. Awards range from $1,500 for single-county LEPCs to $3,000 for multi-county LEPCs, covering expenses related to planning, training, and organization. Funding cannot be used for emergency response activities. The grants promote a collaborative approach to emergency management and ensure compliance with various requirements.

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Overview of SERC and HMEP Grants for Hazardous Materials Planning and Response

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  1. SERC and HMEP Grants

  2. Overview • Awards made through the SERC grant program and the HMEP sub-grant program are intended to: • develop and sustain a hazardous material planning and response capability across the state • integrate with the overall emergency management and hazmat response structures • work collaboratively together and with other grant programs

  3. SERC Grants • Eligible Applicants: LEPCs • Award Amounts: • Single County LEPC - $1,500 • Multi-county LEPC - $3,000 Period of Performance: • January 1, 2019 to December 31, 2019

  4. Grant Requirements • Before the final payment is made on the award, the sub-recipient will need to have submitted: • LEPC by-laws and the date they were last approved • Date the Jurisdictional EOP/LEPC plan were most recently submitted to the WV SERC for approval • Date of last public notification of the availability to review the LEPC plan/jurisdiction EOP • List of LEPC officers and date of election/appointment

  5. Additional Requirements • The LEPC must also provide: • Date of most recent Commodity Flow Study, if applicable • Date and process by which LEPC members were informed of intent to apply for the grant • An estimated budget with supporting narrative of how the grant funds will be expended • LEPC Membership List

  6. LEPC Chair Certification The LEPC Chairman must sign the application acknowledging and agreeing that the LEPC will comply with: • LEPC membership requirements • Process for handling FOIAs and public information requests • Identifying a public information coordinator • Participating in the local THIRA process • Participating in local exercises • Distributing information about training and exercises • Participating in training and exercise Improvement Planning Workshops

  7. Allowable Uses Planning • Develop, revise, review and assess all-hazard preparedness and response plan • Update the procedures, guidelines, and other documentation to enable implementation of the plan • Community preparedness expenses such as public meetings, displays, brochures, and related activites

  8. Allowable Uses Organization • LEPC Administration expenses including copying, printing, postage, and IT expenses such as web page maintenance • Personnel costs of LEPC staff members including salary and benefits, directly related to management of the LEPC • Meeting expenses such as room rental and food

  9. Allowable Uses • Equipment • Computers, printers, projectors and similar IT equipment Training • Training expenses for LEPC members and partners Equipment • Expenses to develop, conduct and evaluate exercise using HSEEP standards

  10. Unallowable Uses • Response equipment • Reimbursing any person, agency or contractor for any expense incurred for emergency response and clean up of a hazardous material release or other incident • Damage assessment activities

  11. Other Stipulations • A maximum of 50% of the rant award should be used to purchase food and drinks for meetings, trainings, exercises, or other activities • The LEPC must comply with all fiscal agent policy and expenditure restrictions, as well as any conditions placed on the grant • The grant recipient may be monitored by DHSEM as part of the Sub-recipient monitoring program • Extensions of the period of performance are possible

  12. HMEP Awards • The Hazardous Materials Emergency Preparedness (HMEP) grant program is administered the Pipeline and Hazardous Materials Safety Administration (PHSMA) of the US Department of Transportation. • The intent of the grant program is to protect people and the environment by increasing the ability to safely handle hazardous materials through the implementation of EPCRA, and encouraging a comprehensive approach to emergency planning and training for the unique challenges to respond to transportation incidents involving hazardous materials.

  13. HMEP Grants • The SERC will be releasing guidance on HMEP sub-grants soon. • The intent of the grants to will to develop and sustain the various capabilities needed to respond to hazmat incidents across the state. • All awards must have a nexus to the transportation of hazardous materials – but it is allowable for the awards to have other benefits

  14. Eligible Recipients • Tentatively, the following groups will be eligible recipients. • LEPCs • Fire Departments • Regional Response Team HazMat units • Hospitals with decontamination capability • Other organizations with a role in responding to HazMat transportation incidents

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