Responding to Inquiries from Potential Customers Provide Pro forma Invoice Inquiries from abroad usually accompanied by request for “pro forma” invoice – A quotation in an invoice format which Includes: Product description and specifications Material costs Price Quantity Shipping costs
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Inquiries from abroad usually accompanied by request for “pro forma” invoice – A quotation in an invoice format which Includes:
See Center for International Trade Development Website
Sample Pro Forma Invoice
PRO FORMA INVOICEFROM: Innovation Technologies983 Stanley Ave.San Diego, CA 93820(619) 567-1938
DATE:May 8, 1995Reference No.:3245Payment Terms:Letter of CreditCountry of Origin:USAEstimated Date Of Shipment:45 daysQuoteValid Through:October 8, 1995SOLD TO: Grupo Estevez, S.A. de C.V.Tamales No. 1 Piso 218378 Cd. Polanco Mexico
SHIP TO: Juarez Industriale454 Blvd. Cortez1114 Mexico D.F. Mexico
QuantityDescriptionUnit PriceTotal Price100 each Computer MotherboardsFive (5) sealed cartonsGross Weight: 10 lbs. US $ 50.00 US $ 5,000.00 EX FactoryFreight Forwarder FeesAir FreightInsuranceCIF Mexico5,000.00100.001,200.0020.00 US $ 6,320.00Price, availability and delivery subject to confirmation at time of order.
Authorized Signature _____________________________Date______________________
If assistance is needed in figuring CIF or CIP prices, an international freight forwarder can help. The exporter should furnish the freight forwarder with
Directory of Freight Forwarding Services
Freight Forwarders Online Directory
National Customs Brokers and Forwarders Association of America Website
Visit your local U.S. Department of Commerce office and ask for a list of forwarders that handle both air and ocean shipments.
Check your Local Yellow Pages under "Freight Forwarders".
Ask an experienced exporter who deals in similar products as yours for a reference to a good forwarder.