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Banner: Applicant Tracking . PA BUG Conference Caryn Walck Lehigh University October 28, 2003. Training Roadmap. What will we cover in this training session? Background information for getting started Making your employment process work for you Banner screens and reports

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banner applicant tracking

Banner: Applicant Tracking

PA BUG Conference

Caryn Walck

Lehigh University

October 28, 2003

training roadmap
Training Roadmap

What will we cover in this training session?

  • Background information for getting started
  • Making your employment process work for you
  • Banner screens and reports
  • Other items to consider
before you get started things to consider
Before You Get Started: Things to Consider
  • Applicant tracking does not come with an instruction manual
  • The process is dynamic
  • Cost-effectiveness of the system
before you get started other items to consider
Before You Get Started: Other Items to Consider
  • Determine clear objectives
  • Developing codes for the system
  • Data input
  • Employment policies/procedures
making your employment process work for you
Making Your Employment Process Work for You

Employment Process at Lehigh

  • Nonexempt process
    • Centralized
      • Re-centralized in 1999
    • Initiated by Human Resources
making your employment process work for you6
Making Your Employment Process Work for You
  • Take an inventory of what you have
    • Definitions of competencies
    • Job classification process
      • What positions are being filled most frequently
      • What are the basic qualifications for those positions
making your employment process work for you7
Making Your Employment Process Work for You
  • What are you currently evaluating
    • Job Analysis Questionnaire
    • Pre-employment testing
    • Performance Appraisal Form
making your employment process work for you8
Making Your Employment Process Work for You

The Job Analysis Questionnaire:

  • Hours/ Work Schedules
  • Years of Experience
  • Education
  • Physical Demands
  • Working Environment
making your employment process work for you9
Making Your Employment Process Work for You

Identify general skills, knowledge, and

experience levels for different areas of the:

organization:

  • General clerical
  • Financial
  • Computer
  • Banner
  • Language
  • Library
  • Scientific
making your employment process work for you develop job competencies
Initiative

Problem Solving

Decision Making

Independence

Organization

Planning

Flexibility

Creativity

Valuing diversity

Making Your Employment Process Work for You: Develop Job Competencies
making your employment process work for you11
Making Your Employment Process Work for You

Define your employment process

  • Develop procedures
  • Weighting factors
  • Interviewer comments
  • Reference checks
  • Background checks
making your employment process work for you12
Making Your Employment Process Work for You

Change your existing forms and policies:

  • Definition of “applicant”
  • Employment policies
  • Job postings
  • Employment application
  • Job skill and experience level forms
banner forms and reports
Banner Forms and Reports:
  • Applicant screens
  • Process set-up and weighting screens
  • Standard reports
banner forms and reports18
Banner Forms and Reports

Other common applicant screens:

  • PPAGENL- general information screen
  • PPACERT- certification information screen
  • PPASKIL- personal skill form
banner forms and reports23
Banner Forms and Reports

Other common background screens:

  • PTRETHN- applicant ethnicity screen
  • PTREXAM- tests/examinations screen
  • PTRREQS- requisition status screen
banner forms and reports25
Banner Forms and Reports

Other common Banner reports:

  • PARREQS- position status report
  • PERHIRE- new hire report
  • PARAPPL- applicant report
other items to consider
Other Items to Consider
  • Banner: Applicant Tracking cannot replace an interviewer
    • Interviewer judgment and Banner may differ
    • Applicant tracking can produce candidate reports by position
benefits of using banner applicant tracking
Benefits of Using Banner: Applicant Tracking
  • Enhanced tracking of:
    • Applicants/Applications
    • Employment request forms
    • Length of time to fill
    • Advertising
    • EEO Information
    • Background checks by position
benefits of using access with applicant tracking
Benefits of Using Access with Applicant Tracking
  • Automated rejection letters
  • Ease in developing reports for:
    • Advertising
    • EEO Information
    • Background checks
drawbacks to using banner applicant tracking
Drawbacks to Using Banner: Applicant Tracking
  • Using the database is a huge time commitment
  • Setting-up your system
  • Regularly purging the database can be tedious