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Project Management. Project team Recruitment, integration, organization. neil@minkley.fr. Project life cycle. Advisability study. Feasibility study. Business case. Planning. Execution. Closure. Charter. Budget. Project supervision. Schedule. Project plan. Plan implementation.

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Project Management


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    1. Project Management Project team Recruitment, integration, organization neil@minkley.fr

    2. Project life cycle Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch

    3. Project plan > Project team Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Project team Product launch Recruitment Integration Organization

    4. The value of employees

    5. Project team (1) • Group of individuals working on the project • Common goal: successful completion of the project • The PM is the “leader” of the project team Project plan Project team Recruitment Integration Organization

    6. Project team (2) • Team members may be distributed over a number of locations • May include people working for contractors • The PM and subproject managers form the “Project management team” Project plan Project team Recruitment Integration Organization

    7. Example of project team

    8. Staff acquisition • The HR plan provides the schedule for staff acquisition • Methods: • internal transfer • external hiring • independent (freelance) contractors • “staffing services” agency Project plan Project team Recruitment Integration Organization

    9. Recruitment process • Lengthy • To be undertaken ASAP (but not too soon!) • Close cooperation between PM and HR department • Subproject managers should be involved • Job descriptions in HR plan rewritten for publication • No confidential information! Project plan Project team Recruitment Integration Organization

    10. Recruitment channels • Internal job posting • Websites • Newspapers and magazines • Recruitment firms (“head hunters”) • Networking • Staffing services agencies Project plan Project team Recruitment Integration Organization

    11. Interviews • Summary description of project • “Sales pitch” • No confidential information! • No promises that can’t be kept! • Several interviewers (incl. HR) Project plan Project team Recruitment Integration Organization

    12. Selection criteria (1) ? Project plan Project team Recruitment Background/Education Integration Experience Organization Skills Achievements References

    13. Selection criteria (2) ? Project plan Project team Recruitment Background/Education Integration Experience Organization Skills Passion (for products) Achievements Team spirit References Personality

    14. Selection criteria (3) ? Project plan Project team Recruitment Background/Education Integration Experience Organization Skills Passion (for products) Achievements Team spirit References Personality Availability Cost

    15. Questions?

    16. Integration (1) • As smooth as possible • New recruits should… • feel comfortable in their new environment • be at ease with other team members • be introduced to the team • be welcomed as additional valuable assets • get up to speed and productive ASAP Project plan Project team Recruitment Integration Organization

    17. Integration (2) • Adequate project information package: • context and purpose • challenges • WBS • organization • schedule • tasks • objectives Project plan Project team Recruitment Integration Organization

    18. Integration (3) • Workstations: complete and in working order • Documentation • Training • Help from other team members • Problems to be solved ASAP Project plan Project team Recruitment Integration Organization

    19. Questions?

    20. Organization (1) • Adapted to the size of the project • Configured for maximum efficiency • Optimized for getting the work done • Needs to facilitate communication and problem-solving Project plan Project team Recruitment Integration Organization

    21. Organization (2) • Responsibilities and levels of authority should be well defined • Avoid fuzziness! • Should reflect the project’s WBS Project plan Project team Recruitment Integration Organization

    22. Organization (3) • Subproject managers… • relay and report information • should have authority over team members • The PM should have direct hierarchical authority over the subproject managers • Functional relationships more difficult to manage Project plan Project team Recruitment Integration Organization

    23. Example: EHM project team Project Director (Products Division Director) Administrative Assistant Content Project Manager (Editorial Director) Editors Assistant editors Multimedia assets specialists (iconographer, a/v editors, assets manager…) External contributors (authors, proofreaders, animation developers…) Data Engineering & Tools Project Manager (Data Engineering Director) Data Engineering experts Tools developers Software Development Project Manager (Development Director and Chief developer) Developers (including a contractor) User Interface Design Project Manager (and UI designer) Graphic designer (contractor)

    24. Questions?