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Project Management. Project team Recruitment, integration, organization. neil@minkley.fr. Project life cycle. Advisability study. Feasibility study. Business case. Planning. Execution. Closure. Charter. Budget. Project supervision. Schedule. Project plan. Plan implementation.

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Presentation Transcript
project management

Project Management

Project team

Recruitment, integration, organization

neil@minkley.fr

project life cycle

Project life cycle

Advisability study

Feasibility study

Business

case

Planning

Execution

Closure

Charter

Budget

Project supervision

Schedule

Project plan

Plan implementation

Scope

Requirements

Product creation

Product launch

project plan project team

Project plan > Project team

Advisability study

Feasibility study

Business

case

Planning

Execution

Closure

Charter

Budget

Project supervision

Schedule

Project plan

Plan implementation

Scope

Requirements

Product creation

Project team

Product launch

Recruitment

Integration

Organization

project team 1

Project team (1)

  • Group of individuals working on the project
  • Common goal: successful completion of the project
  • The PM is the “leader” of the project team

Project plan

Project team

Recruitment

Integration

Organization

project team 2

Project team (2)

  • Team members may be distributed over a number of locations
  • May include people working for contractors
  • The PM and subproject managers form the “Project management team”

Project plan

Project team

Recruitment

Integration

Organization

staff acquisition

Staff acquisition

  • The HR plan provides the schedule for staff acquisition
  • Methods:
    • internal transfer
    • external hiring
    • independent (freelance) contractors
    • “staffing services” agency

Project plan

Project team

Recruitment

Integration

Organization

recruitment process

Recruitment process

  • Lengthy
  • To be undertaken ASAP (but not too soon!)
  • Close cooperation between PM and HR department
  • Subproject managers should be involved
  • Job descriptions in HR plan rewritten for publication
  • No confidential information!

Project plan

Project team

Recruitment

Integration

Organization

recruitment channels

Recruitment channels

  • Internal job posting
  • Websites
  • Newspapers and magazines
  • Recruitment firms (“head hunters”)
  • Networking
  • Staffing services agencies

Project plan

Project team

Recruitment

Integration

Organization

interviews

Interviews

  • Summary description of project
  • “Sales pitch”
  • No confidential information!
  • No promises that can’t be kept!
  • Several interviewers (incl. HR)

Project plan

Project team

Recruitment

Integration

Organization

selection criteria 1

Selection criteria (1)

?

Project plan

Project team

Recruitment

Background/Education

Integration

Experience

Organization

Skills

Achievements

References

selection criteria 2

Selection criteria (2)

?

Project plan

Project team

Recruitment

Background/Education

Integration

Experience

Organization

Skills

Passion (for products)

Achievements

Team spirit

References

Personality

selection criteria 3

Selection criteria (3)

?

Project plan

Project team

Recruitment

Background/Education

Integration

Experience

Organization

Skills

Passion (for products)

Achievements

Team spirit

References

Personality

Availability

Cost

integration 1

Integration (1)

  • As smooth as possible
  • New recruits should…
    • feel comfortable in their new environment
    • be at ease with other team members
    • be introduced to the team
    • be welcomed as additional valuable assets
    • get up to speed and productive ASAP

Project plan

Project team

Recruitment

Integration

Organization

integration 2

Integration (2)

  • Adequate project information package:
    • context and purpose
    • challenges
    • WBS
    • organization
    • schedule
    • tasks
    • objectives

Project plan

Project team

Recruitment

Integration

Organization

integration 3

Integration (3)

  • Workstations: complete and in working order
  • Documentation
  • Training
  • Help from other team members
  • Problems to be solved ASAP

Project plan

Project team

Recruitment

Integration

Organization

organization 1

Organization (1)

  • Adapted to the size of the project
  • Configured for maximum efficiency
  • Optimized for getting the work done
  • Needs to facilitate communication and problem-solving

Project plan

Project team

Recruitment

Integration

Organization

organization 2

Organization (2)

  • Responsibilities and levels of authority should be well defined
  • Avoid fuzziness!
  • Should reflect the project’s WBS

Project plan

Project team

Recruitment

Integration

Organization

organization 3

Organization (3)

  • Subproject managers…
    • relay and report information
    • should have authority over team members
  • The PM should have direct hierarchical authority over the subproject managers
  • Functional relationships more difficult to manage

Project plan

Project team

Recruitment

Integration

Organization

example ehm project team

Example: EHM project team

Project Director (Products Division Director)

Administrative Assistant

Content Project Manager (Editorial Director)

Editors

Assistant editors

Multimedia assets specialists (iconographer, a/v editors, assets manager…)

External contributors (authors, proofreaders, animation developers…)

Data Engineering & Tools Project Manager (Data Engineering Director)

Data Engineering experts

Tools developers

Software Development Project Manager (Development Director and Chief developer)

Developers (including a contractor)

User Interface Design Project Manager (and UI designer)

Graphic designer (contractor)