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SWARTZ CREEK COMMUNITY SCHOOLS FINANCIAL FORUM Presented April 23 rd & 24 th , 2009 for stakeholders in the Swartz Creek Community School District PURPOSE Inform Board Members, Staff, & Community Budget for both near and long term goals

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Presented April 23rd & 24th , 2009

for stakeholders in the Swartz Creek Community School District



  • Inform Board Members, Staff, & Community
  • Budget for both near and long term goals
  • Encourage communication between Stakeholders of the Swartz Creek Community School District

Michigan School Districts’ Financial Challenges

  • State and national economy concerns
  • Enrollment Issues
  • Growing Health Care Costs
  • State Retirement Rate Fluctuations
  • Federal Stimulus Mandates

What can we do to weather the storm?

  • Exert control over our spending
  • Improve communication & collaboration with stakeholders
  • Increase revenue
  • Attract new students
  • Reduce expenditures

EXPENDITURESHow we allocate resources

Expenditure Assumptions for 2008-09:

Diesel fuel costs rising from $226,763 to $260,000

Health insurance estimated 10% increase

Retirement rate projected 16.56% of gross wages from 16.72%

Utilities estimated 10% increase

2% pay increase for most employee groups

audited figures for 2006 07
Audited figures for 2006-07

REVENUE $34,007,675

EXPENDITURES $33,529,348


2006 FUND EQUITY $5,864,168

June 30, 2007

Balance $6,342,495

  • 18.92 of expenditures
audited figures for 2007 08
Audited figures for 2007-08

REVENUE $34,240,115

EXPENDITURES $34,521,560


2007 FUND EQUITY $6,342,495

June 30, 2008

Balance $6,061,050

  • 17.56% of expenditures
working definitions revenues
Working DefinitionsRevenues:
  • Local Sources: Property Taxes, Tax Penalties, Adult Ed. Tuition/Fees, Bank Interest, Rentals Leases, United Way, Gifts, Community Ed. Funds, etc.
  • State Sources: State Aid, Special Ed., Transportation, Drivers Ed., Vocational Ed., Gifted/Talented, At-Risk, Adult Ed., etc.
  • Federal Sources: IDEA (Sp. Ed.), Grants, Title 1 & 2, Indian Ed., JTPA, Eisenhower, etc.
  • Other Sources: Act 18 (County Sp. Ed.), Sale of Assets, CDC & Café Reimbursement, etc.
working definitions expenditures
Working Definitions: Expenditures


  • Basic Program: Insurances/Benefits (Health, Dental, Vision, LTD, Life, Retirement, FICA, Unemployment, Workers Comp.) Classroom Teacher Salaries, Aides, Substitutes, Teaching/Office Supply & Materials, Repairs, Travel, Capital Outlay (Furniture & Equipment), etc.
  • Added Needs: Insurances/Benefits, Special Ed. Teachers (IDEA & Regular), Aides, At-Risk, Substitutes, Title 1 & 2, Vocational Ed., Indian Ed., Supplies/Materials, etc.


  • Pupil: Insurances/Benefits, Counselors, Psychologists, Speech Teachers, Substitutes, Special Programs, Personnel, Graduation, etc.
  • Instruct. Staff: Insurances/Benefits, School Improvement, Textbooks, Librarians, Library Supply/Material, Assistant Superintendent for Instruction, Special Ed. Director, Athletic Director, Secretaries, Substitutes, System capitol-Outlay, Eisenhower, etc.
  • General Admin: Insurances/Benefits, Board Salaries, Legal Services, Audit Services, Publications, Elections, Copy Materials, Dues/Fees, Superintendent, Supt. Secretary, etc.
  • School Admin: Insurances/Benefits, Principals/Assistants, Building Secretaries, Travel, Dues/Fees, etc.
  • Business: Insurances/Benefits, Business Secretaries, Data Processing, Banking Charges, Postage, System Insurances, Tax Processing, etc.
  • Oper. & Maint.: Insurances/Benefits, Food & Mail Drivers, Custodial, Skilled Trades, Overtime, Substitutes, Utilities, Building Supply/Materials, etc.
  • Pupil Trans: Insurances/Benefits, Supervisor (1/2), Bus Drivers, Bus Trips, Shuttles, Secretaries, Substitutes, Repair, Mechanics, Supply/Material, etc.
  • Central: Insurances/Benefits, Assistant Super. Personnel, Switchboard Operator, Tech. Coordinator, Warehouse, etc.
  • Other: Insurances/Benefits, Schedule B Activities (Coaches/Sponsors), etc.
  • Pupil Activities: Indian Ed., Insurances/benefits, Workers, Secretaries, Supply/Material, etc.
  • Payments To Other Schools: GISD Telecommunications Classes, etc.
  • Transfers: General Fund Transfers to Community Education, Athletics and CDC
projected 2008 09
Projected 2008-09

REVENUE $34,212,341

EXPENDITURES $35,607,800


2008 FUND EQUITY $6,061,050

June 30, 2009

Projected Balance $4,665,591 13.10% of expenditures

dilemma for 2008 09 and beyond
Dilemma for 2008-09 and beyond
  • Revenues are not expected to increase for the next two years
  • Expenditures are expected to rise more than 3%
  • Is this an anomaly or long term trend?
  • Federal Stimulus Funds – Can they save us?
projected 2009 10
Projected 2009-10

REVENUE $34,554,464

EXPENDITURES $36,607,034


Projected 2009 FUND EQUITY $4,665,591

June 30, 2010 $2,544,021

Projected Balance

6.94% of expenditures

projected 2010 11
Projected 2010-11

REVENUE $34,902,029

EXPENDITURES $37,705,480


Projected 2010 FUND EQUITY $2,444,021

June 30, 2011 $-359,430 Projected Balance

-1% of expenditures

size and scope of the budget
Size and Scope of the Budget
  • When all funds are added together the district is a one of the largest businesses in the area with revenues and expenditures exceeding $100,000 each and every day….365 days per year.
  • We are also one of the largest employers in the area with over 500 employees that service our most precious commodity.…our children.
  • Investment in our children is also in an investment in our community and the future of Michigan. It is important that all stakeholders understand the importance and the responsibility of this investment.
challenges and possibilities
Challenges and Possibilities
  • We know that the near-term financial future is not looking good.
  • However, we as a district can meet this challenge…head on.
  • Unlike Wall Street and other private businesses or industries we can determine our own future by not shying away from creating financial choices.
  • However we need to act soon as we are all in this together.
what we have done thus far
What We Have Done Thus Far
  • Reductions of support and custodial staff
  • Reductions of Core Curriculum Staff
  • Energy Conservation-lighting, heating, busing & software management
  • Mid-year supplies budget cuts
  • Elimination of Drivers’ Education
  • Use of Fund Equity
  • Quarterly Board budget reviews
future plans
Future Plans
  • Administrative staff reductions, other staff reductions
  • Textbook budget reductions
  • Reduction of subs for staff development
  • Control of insurance and fringe benefits
  • Reduce scheduled bus and technology purchases
  • Privatize Administrative Services
  • Reduce building supply budgets
  • Athletic fees
  • Increase class sizes and new class configurations

Thank you for your time and for caring about the finances of your school district, my school district…OUR SCHOOL DISTRICT !!!Questions & Comments