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VA-Based Stanford Faculty Research Administration: PAIRE Transition Outline Description of Agreement Financial Impact Procedural Changes Principles Questions and Answers Description of Agreement

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Presentation Transcript
outline
Outline
  • Description of Agreement
  • Financial Impact
  • Procedural Changes
  • Principles
  • Questions and Answers
description of agreement
Description of Agreement
  • PAIRE will take over administration of the sponsored projects for VA-based Stanford faculty when 50% or more of the project is conducted at the VA
    • Effective 7/1/06, proposals submitted by PAIRE
    • Transition of awards as PIs receive new competitive award; award transfers will be effective 1/1/07
    • Directly affects 3% (22/730) of SOM faculty
description of agreement4
Description of Agreement
  • PAIRE can provide administrative support locally more effectively than Stanford can provide at a distance
  • PAIRE will improve resources and support for VA-SU PIs by investing in infrastructure
    • Additional administrative, IT, and janitorial staff
    • Equipment and space improvements
    • 10% MTDC discretionary accounts
    • Recruitment packages
description of agreement5
Description of Agreement
  • Investment initially funded by PAIRE reserves, longer term paid for through:
    • F&A recovery at the A-122 rate (higher due to uncapped administration rate; currently at 37% for PAIRE, expected increase to ~46%), and
    • The VERA research allocation, which will increase as the total volume of research PAIRE administers increases; ~50% of that increase is promised to PAIRE for improved resources
  • PAIRE will be responsible for compliance
  • They will continue to use Stanford’s IRB and EH&S on a contract basis
  • Stanford will have representation on PAIRE Board
slide6

Responsibility for Activities

PAIRE

  • Peer reviewed, VA approved research
  • Projects with >50% direct costs, less equipment, at VA
  • Non-governmental clinical trials with majority of subjects recruited through VAPAHS
  • Gifts for Stanford employees when intent of donor is unambiguous, funds are unrestricted and designated for activity in VA space

Stanford

  • Existing awards until next renewal/new award arrives
  • Projects with <50% direct costs, less equipment, at Stanford
  • All NIH “K” awards
  • All training grants
  • Awards restricted to educational institutions or Stanford personnel
  • Gifts for Stanford
financial impact
Financial Impact
  • Costs include:
    • Time and effort for a transition team
    • Ongoing costs for JPA management
    • “Retained” costs (not able to “staff down” in individual departments)
    • A/R carrying costs
financial impact8
Financial Impact
  • Stanford loses the F&A costs associated with grants which move to PAIRE
  • A “JPA” rate has been set for the first year at the off-campus rate of 28%; this is meant to reimburse Stanford for the cost of managing the Joint Personnel Agreements for faculty and staff contracted to PAIRE
procedural changes
Procedural Changes
  • Proposal Submissions:
    • PAIRE will route a PAIRE Routing Form to the RPM for review/approval via email
    • RPM routes to Department for review/approval
    • Dept routes back to PAIRE w/copy to RPM
procedural changes10
Procedural Changes
  • Award Transfers:
    • When a PI receives a new competitive award, we will review all of their awards and transfer them to PAIRE
    • Transfers effective 1/1/07
    • First round of transfers include:

Fredric Kraemer, Eugene Butcher, Ralph Rabkin,

Tony Wyss-Coray, and Katrin Chua

procedural changes11
Procedural Changes
  • Effort management via MOU
    • PAIRE will maintain MOU in their effort management/reporting system
    • RMG will have access to PAIRE database to confirm pending and active award information
    • PAIRE will work with RMG to confirm pending and active award information
procedural changes12
Procedural Changes
  • JPAs vs. Subcontract:
    • PAIRE will issue a JPA to provide salary reimbursement for each Stanford employee devoting effort at the VA
    • When there is a separate scope of work conducted at Stanford, PAIRE will issue a subcontract agreement
procedural changes13
Procedural Changes
  • JPA process:
    • per person agreement
    • renewed annually
    • amendments issued to adjust effort and salary commitments
    • Stanford creating a JPA Administrator position to manage JPA process
principles
Principles
  • The purpose of the agreement is to enhance the investigative environment for Stanford faculty doing research at the VA.
  • No organization or faculty member should be negatively impacted by the agreement (do no harm).
  • There will be joint periodic review of the viability and benefits of the agreement.
  • Stanford University and the School of Medicine will have meaningful representation on the PAIRE board.
  • A dispute resolution committee will be formed with Stanford and PAIRE members.
  • PAIRE has legal accountability for conduct of this research.
  • PAIRE is responsible for ensuring compliance with all applicable laws and regulations
  • PAIRE is responsible for reasonable and appropriate transition costs.
  • PAIRE indemnifies Stanford University and the School of Medicine against any liability arising from such grants.