Procedures - PowerPoint PPT Presentation

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Procedures

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  1. Procedures 6.02 Apply procedures to develop multimedia presentations used in business.

  2. Procedures for Creating a Multimedia Presentation • Identify the Purpose of the Presentation • Identify the target audience • Design and plan a multimedia presentation • Deliver the presentation Steps 1 and 2 were explained in Objective 6.01. We will now focus on Steps 3-4. 6.02 Apply procedures to develop multimedia presentations used in business.

  3. Storyboard the Content • A storyboard is a collection of frames on a paper document on which the content of each slide is planned. • It is used to organize the content in the proper sequence and ensure a consistent flow of information. • The number of frames used on the storyboard should equal the number of slides required for the presentation. 6.02 Apply procedures to develop multimedia presentations used in business.

  4. Plan the Design • If using a template, select one that is appropriate for the purpose and target audience. • If creating a custom design, plan with complimentary colors that are appropriate for the purpose and target audience. 6.02 Apply procedures to develop multimedia presentations used in business.

  5. Format the Master Slide • Format the footer: • Font size and style • Text • Slide numbering • Date and time • Formatting applied to the master slide will be applied globally. 6.02 Apply procedures to develop multimedia presentations used in business.

  6. Enter the Content • Remember the text rules. • Less is more – no more than 7 lines of text per slide and no more than 7 words per line • Use language that is appropriate for the audience • Correct all spelling and grammar errors • Adjust line spacing to insert a consistent and adequate amount of white space between each line of text. 6.02 Apply procedures to develop multimedia presentations used in business.

  7. Add and Format Graphics • Add graphic images that are appropriate to the slide content. • Remember that graphic images are used to enhance communication and should be relevant to the content of the slide. • Be careful not to add a file that is too large and slows down the presentation. • Adjust the size of the image so that it fits attractively on the slide and is consistent with the theme. 6.02 Apply procedures to develop multimedia presentations used in business.

  8. Add and Format Video and Audio • If appropriate and relevant, add video or audio files to the presentation. • Package the files with the presentation • Packaging refers to saving the files in the same folder as the presentation. The link used to access the file must be able to find it consistently. 6.02 Apply procedures to develop multimedia presentations used in business.

  9. Distinguish Between Linked and Embedded Files • A linked object means that the container merely saves the actual filename, as opposed to the whole file. • An embedded object is actually stored in the container rather than pointing to a linked document or file somewhere else. 6.02 Apply procedures to develop multimedia presentations used in business.

  10. Formatting the Video and Audio • Determine how the video or audio will play: • Looped (continuous play) • On mouse click • Automatically • Determined the source: • File • CD • Determine where the sound file is located: • Linked • Embedded • Determine the sound’s volume • Is the sound icon hidden? 6.02 Apply procedures to develop multimedia presentations used in business.

  11. Tie it all together with Animations and Transitions 6.02 Apply procedures to develop multimedia presentations used in business.

  12. Add Animation • Animation is used to control how the presentation is viewed and to add visual interest. • Make text and pictures fly in, bounce, and zoom out using animation. • Animate text by word, letter, or line and add dimming and sound effects. • Use entrance and exit effects to fade pictures in and out with items in a bulleted list. • Use dimming to keep the reader focused on the content • Use emphasis to stress key points 6.02 Apply procedures to develop multimedia presentations used in business.

  13. Animation Schemes • A preset animation scheme ties together several types of animation effects that complement each other. • A scheme is a polished sequence of effects that can be applied to several slides or the whole show. 6.02 Apply procedures to develop multimedia presentations used in business.

  14. Add Transitions • Transitions determine how the presentation will progress from one slide to the next. • Random transitions can be set globally to the entire presentation or individually. • The speed of the each transition should be consistent and enhance the message. 6.02 Apply procedures to develop multimedia presentations used in business.