New Employee Orientation (NEO) Agenda

2. New Employee Orientation (NEO) Agenda • Welcome • Overview of the University of Connecticut • Respectful Work Environment • Selected Policies, Laws, and Statements • General Interest • Department of Environmental Health & Safety • Department of Human Resources • Office of Audit, Compliance & Ethics • Office of Diversity and Equity • University Information Technology Services • Payroll Information & Administration • Benefits Presentation & Enrollment • Parking Services Human Resources OSD-NEO

3. Getting to know UConn • UConn Facts 2010 • Founded 1881 • 9 locations + 8 extension centers • Land Grant & Sea Grant College, & Space Grant consortium institution • FA ‘09 $1.423 billion in construction • FA ‘09 21,496 Undergrads • 14 Schools & Colleges • 204,500 Alumni • Full-time faculty & staff: 7903 • Points of Pride • Fall 2009 Ave SAT Scores 1212 • #1 public university in N.E. • 44% in the top 10% of HS class • FY 09 private fundraising $48.5 million • UCHC $12.3 million from NIH • Psych #6 by NSF for federal research funding • Notable Alumni: • Joseph Courtney • Wally Lamb • Emeka Okafor Human Resources OSD-NEO

4. UConn Mission Statement excerpts(from the Strategic Plan) • …national and international recognition… • Through our focus on teaching and learning,… • Through research, teaching, service, and outreach, • …we embrace diversity and cultivate leadership, integrity, and engaged citizenship in our students, faculty, staff, and alumni… • … our state’s flagship public land and sea grant institution, we promote the health and well-being of Connecticut’s citizens through enhancing the social, economic, cultural, and natural environments of the state and beyond. Human Resources OSD-NEO

5. Guiding Documents • Academic Plan Excerpts http://academicplan.uconn.edu/ • Honesty and Fair Play • Mutual respect and cooperation • Inclusive community • Celebrates diversity • Promotes civility • Integrity • Code of Conduct Excerpts http://www.audit.uconn.edu/doc/codeofconduct.pdf • Knowledge • Honesty • Integrity • Respect • Professionalism Human Resources OSD-NEO

6. Respectful Work Environment: OUR STANDARDS • Provide an environment that values the unique contributions you bring to UConn • Implement effective polices, programs & resources Human Resources OSD-NEO

7. Your Responsibility • Know UConn and your departmental policies, procedures, expectations and resources • Establish and model respectful behavior • Understand how your behavior or that of others could be inappropriate and/or may cause harm to others at UConn • Be familiar with State and Federal legal requirements for fair & respectful place of work and education • If a supervisor, ensure a respectful work environment in your location for your employees by adhering to and if needed, enforcing policies and state/federal laws appropriately Human Resources OSD-NEO

8. Recognizing Disrespectful Work Environments • Ranges from small ongoing behaviors that build up to isolated incidents. Also, there are behaviors you are not sure about, and others that are clearly recognizable. Some examples are: • Foul language • Gossip • Passive incivilities • Inappropriate jokes • Harassment • Verbal threats Human Resources OSD-NEO

9. UConn web site for Faculty & Staff: Faculty & Staff Homepage Human Resources OSD-NEO

10. University Policies on e-Library: http://policy.uconn.edu/pages/main.cfm Human Resources OSD-NEO

11. Faculty & Staff Resource Guide: http://resource.uconn.edu/

12. Some University Information/Policies of Special Interest • Emergency Closing Policy • Human Resources website: http://www.hr.uconn.edu/emerg_closing_info.html • Emergency Notification System: Alert • Husky One Card- your UConn ID • NetID-Your UConn electronic ID • Email Address: First.Last@uconn.edu • Unions-AAUP, AFSCME, CEUI, Police & Fire, & UCPEA • 12 Recognized State of Connecticut Holidays http://www.das.state.ct.us/resource_dir.asp Human Resources OSD-NEO

13. Records Retention Policy - A few examples (verified 12/15/08) For more information contact: University Archivist Betsy Pittman For all records: http://www.lib.uconn.edu/online/research/speclib/ASC/rm/index.htm Human Resources OSD-NEO

14. Division of Public & Environmental Safety Uniform Campus Crime Report (UCCR) • The UCCR details crime statistics on University property for the preceding calendar year • Crime of opportunity • Protecting yourself • Husky Escort service Human Resources OSD-NEO

15. Department of Environmental Health & Safety (EH & S) Policies - Guidelines - Training Biological Health & Safety Leslie Delpin, Manager (860) 486-2436 lm.delpin@uconn.edu Occupational Health & Safety Teresa Dominguez, Manager (860) 486-0981 terri.dominguez@uconn.edu Chemical Health & Safety Stefan Wawzyniecki, Manager (860) 486-1110 stefan.w@uconn.edu Radiation Safety Martin Graham, Manager (860) 486-1108 martin.graham@uconn.edu Human Resources OSD-NEO

16. Department of Human Resources Selected Laws and Policies • Drug Free Workplace • Family & Medical Leave Act • General Rules of Conduct • Workers’ Compensation and Return to Work Program • WPV/Zero Tolerance Policy Human Resources OSD-NEO

17. Department of Human Resources • Drug Free Workplace • Employees shall not unlawfully use, possess, distribute, dispense or manufacture controlled substances, or be under the influence of a controlled substance, while on the job or in the workplace • Any employee violating this policy will be subject to discipline, up to and including termination • Concerned employees are encouraged to contact the Employee Assistance Program Human Resources OSD-NEO

18. Department of Human Resources • Family & Medical Leave • Federal FMLA provides up to 12 weeks of leave in a 12 month period for qualifying employees • State Family & Medical leave provides for up to 24 weeks of leave in a two year period for qualifying employees • Your position is held and you will have a continuation of medical benefits • Other Leaves: Military, Educational, Personal, Voluntary Schedule Reduction Human Resources OSD-NEO

19. Department of Human Resources • General Rules of Conduct • The General Rules of Conduct establish behavior guidelines for all University employees • Employees have a reasonable right to know what conduct is expected of them • Each department may have additional rules that employees should be aware of – ask your supervisor • Employees can be disciplined or dismissed for violating the rules of conduct Human Resources OSD-NEO

20. Payroll Services • Worker’s Compensation & Return to Work • The University is required to provide Workers’ Compensation coverage for those who become injured or disabled in the scope of their work • The University has resources to help injured/ill workers return to work, including, and as appropriate alternate or light duty assignments Human Resources OSD-NEO

21. Department of Human Resources • Workplace Violence Prevention & Zero Tolerance Policy • Threats • Verbal Abuse • Physical Abuse • Weapons Human Resources OSD-NEO

22. Office of Audit, Compliance & Ethics (OACE) • Selected Codes and Policies: • University Code of Conduct • State Code of Ethics for Public Officials • Non-Retaliation Policy Human Resources OSD-NEO

23. Office of Audit, Compliance & Ethics (OACE) • University Code of Conduct • Sets basic standards of workplace behavior for ALL employees • States publicly the University’s commitment to the highest standards • Assures that ALL employees understand their shared responsibility for keeping the University in full COMPLIANCE with all laws, regulations, and policies Human Resources OSD-NEO

24. Office of Audit, Compliance & Ethics (OACE) • State Code of Ethics for Public Officials • Applies to all of us as state employees • Part of the Connecticut General Statues • Intended to prevent individuals from using their public position for personal financial benefit • Violations can lead to fines and penalties Human Resources OSD-NEO

25. Office of Audit, Compliance & Ethics (OACE) • Ethics: Conflicts of Interest • Gifts • Outside Employment • Financial Benefit for Oneself or Family • Appearance Fees/Honorarium • Political Activities • Post-State Employment Human Resources OSD-NEO

26. Office of Audit, Compliance & Ethics (OACE) Ask Yourself… How would this look on the front page of the Newspaper? Just because there isn’t a law or University policy that prohibits an activity doesn’t mean it is the right thing to do… Human Resources OSD-NEO

27. Office of Audit, Compliance & Ethics (OACE) • Non-Retaliation Policy • Retaliation is prohibited against anyone who reports a concern in good faith to the appropriate individuals or offices • Contact the Office of Audit, Compliance & Ethics to report any activities that you feel may be retaliatory Human Resources OSD-NEO

28. Office of Audit, Compliance & Ethics (OACE) • Don’t hesitate to call us: • 1-860-486-4526 • REPORTLINE-anonymous • 1-888-685-2637 Human Resources OSD-NEO

29. Office of Diversity & Equity • Services Provided • Americans with Disabilities Act (“ADA”) • Discrimination and Case Management • Affirmative Action Plan for Employment • Institutional Policies Human Resources OSD-NEO

30. Office of Diversity and Equity (ODE) Selected Laws and Policies • Affirmative Action & Equal Employment Opportunity • Policy Statement on Diversity • Policy Statement on Harassment • Policy Statement: People with Disabilities • Reasonable Accommodations Policy Human Resources OSD-NEO

31. Office of Diversity & Equity All full-time University employees are required to attend Diversity Training and Sexual Harassment Prevention Training.  These baseline training sessions which are run by the Office of Diversity & Equity are not annual trainings.  Once you complete the baseline training sessions, you will be required to attend refresher sessions every couple of years.   There are no sessions being offered during the summer months.  However, the training will resume in September 2010.  Once the schedule dates have been established, a University-wide email will be sent advising you of the dates. Human Resources OSD-NEO

32. Office of Diversity & Equity • Policy Statement on Diversity • The University asserts that students and employees benefit from learning and working in a diverse environment • The University is committed to providing students with a social and learning atmosphere where the population reflects the diversity of the society they are to enter • Diversity is embedded into the University Mission Statement and has been approved at the Board of Trustees level Human Resources OSD-NEO

33. Office of Diversity & Equity • Policy Statements on Harassment • The University of Connecticut does not condone harassment directed towards any person, or group, within its community – students, employees, or visitors • The failure of managers, at any level, to respond to complaints of harassment violates this policy as seriously as that of the original discriminatory act • Any person who feels they are being harassed is encouraged to contact the Office of Diversity and Equity Human Resources OSD-NEO

34. Office of Diversity & Equity • Policy Statement: People with Disabilities • The University of Connecticut is committed to achieving equal education and employment opportunity and full participation for people with disabilities • A person with a disability must be ensured the same access to programs, opportunities, and activities at the University as all others Human Resources OSD-NEO

35. Office of Diversity & Equity • Policy Statement on Reasonable Accommodations • The University will make reasonable accommodations for the known physical and mental limitations of otherwise qualified applicants and employees • Definition of “Reasonable Accommodations” • Only in the rarest of instances (when undue hardship genuinely exists) will the University decline to make reasonable accommodations in keeping with the law and the spirit of this policy Human Resources OSD-NEO

36. University Information Technology Services (UITS) • Access to Services (telephone, network, computer, email, etc.) • Policies (http://itpolicy.uconn.edu) • Security (http://security.uconn.edu) • E-Mail Etiquette • Electronic Communication • Security Awareness • Technology Assistance 860-486-4357 (HELP) Human Resources OSD-NEO

37. University Information Technology Services Selected Policies & Guidelines • Security • Use of anti-virus software • Encryption required on all pcs • Security patches • Use strong passwords • Do not open unknown emails or attachments/only download from known sources • Use a firewall • Back-up your files • Use of UConn computing & network resources • Email is not private • Official e-mail communication & UConn email lists Human Resources OSD-NEO

38. University Resources • Your Supervisor • University Offices/Divisions: HR, Public Safety (police, fire, ems, environmental health and safety), OACE, ODE • Your Union: AAUP, AFSCME, CEUI, Connecticut Police & Fire, UCPEA • Multicultural Centers • Women’s Center • African American • Asian American • Puerto Rican Latin American • Rainbow Center Human Resources OSD-NEO

39. In Summary • Office of Audit, Compliance & Ethics • Annual Mandated Compliance Training • Office of Diversity & Equity • Harassment Prevention and Diversity Training • Public & Environmental Safety • Police, Fire, EMT • Locksmith • Environmental Health & Safety (EH&S) • Policies, guidelines and training for biological, chemical, occupational and radiation safety • University Information & Technology Services (UITS) • Policies, guidelines & resources for technology-netid, access, security, & 486-HELP • HB Library • Record Retention • Human Resources • Benefits • Employment Services • Labor Relations • IT & Data Management • Organization & Staff Development Human Resources OSD-NEO

40. Payroll Department WELCOME! Please take your “Payroll Pamphlet” out. Human Resources OSD-NEO

41. Direct Deposit Human Resources OSD-NEO

42. Biweekly Pay Schedule Payroll Calendar Human Resources OSD-NEO

43. Verify! Human Resources OSD-NEO

44. Tax Withholding Status Human Resources OSD-NEO

45. Earnings Human Resources OSD-NEO

46. Deduction Management Human Resources OSD-NEO

47. Time and Attendance Human Resources OSD-NEO

48. Additional Services • Verification of Earnings • NRA Tax Consultation • Notary Services • Workers’ Compensation Administration • Q & A • Completing Your I-9 form, W-4, CT-W4, and Direct Deposit Human Resources OSD-NEO

49. Benefits, Human Resources Presenters:Vivian Cadenhead Vicki Fry Susan Matthews Terry Stewart Tony Velez Contact Info: 9 Walters Avenue, Storrs, CT 06269-5075Depot Campus, Unit 5075E-mail: benefits@uconn.eduTelephone: (860) 486-0400Fax: (860) 486-0406 February 2011 Human Resources OSD-NEO

50. Online Benefits Info • Website: www.hr.uconn.edu- click Benefits, then New Employee Benefits Enrollment • New Employee Orientation Presentation • Enrollment Guide • Forms Human Resources OSD-NEO