OfficeTrack Mobile Employee and Fleet Management System

1. OfficeTrack Mobile Employee and Fleet Management System

2. Mobile Employee and Fleet Management System • The system incorporates multiple cellular business solutions into a single platform, making it the ultimate tool for operating your mobile employees and fleet • The system provides services for management of mobile employees: tracking location, assigning tasks, monitoring attendance, collecting orders, receiving panic alerts and more

3. Mobile Employee and Fleet Management System • The system provides services for management of vehicles fleet: viewing location, tracking motion and speed, monitoring usage parameters and more • The system is geared at optimizing the efficiency, productivity and profitability of your business

4. Mobile Employee and Fleet Management System Mobile Employee Location Cellular Attendance Task Management Fleet Management Order Management Cellular Forms Panic Button One System – Multiple Solutions

5. Mobile Employee Location Mobile Employee Location System enables the manager to efficiently control and monitor the activity of the field teams and provides location based tools and managerial data. The manager can: • View the location of the field employees on a map in an average precision of hundreds of meters (location received from cellular operator antennas). The system can provide higher-precision locations based on the device’s GPS • Define and display on the map customers, project sites and more • Retrieve employee locations up to three months back

6. Mobile Employee Location • View the scope of employee’s investment at a customer or project: the system measures the amount and duration of the employees’ visits at their customers locations premises • Receive alerts regarding an employee’s entrance to or exit from a work area or a residence area, in predefined days and time ranges

7. Fleet Management Fleet Management System provides the organization with full control and real time information regarding the vehicle’s location, activity and mode of use 24 hours a day • The fleet manager can: • View the vehicles’ location on a map in a precision of few meters • Identify drivers by means of their entering personal codes • View the vehicle’s speed and odometer GPS based data • Monitor the vehicle’s status – in motion, immobile (engine on) or engine off

8. Fleet Management The fleet manager can: • Receive multiple indications from the vehicle regarding: door opening, operation of crane or PTO, cooling box temperature, alarm, battery disconnection and more • Define points of interest and polygons (geographic areas) on the map to indicate customers, providers, project sites and more, and receive alerts regarding a vehicle/s entering or exiting them

9. Fleet Management • Additional unique features: • The locations of vehicles and mobile employees are displayed in the system on one single map • The locations of vehicles and mobile employees are displayed in the cellular application installed on the cellular device, tablet or iPad • Retrieve vehicle data and routes up to three months back including: locations, speeds, distances, irregular incidences and more..

10. Fleet Management • Additional unique features: • Information on the scope of the employee’s investment at the customers and projects: the system measures the amount and duration of the employees’ visits at their customers locations premises • Information on the vehicle’s business versus private activity • Notifications on upcoming vehicle care by odometer or predefined schedules

11. Cellular Attendance Cellular Attendance Management System enables collecting attendance reports from the field that include the location related to the report The system enables: • The employee – to report attendance via SMS, IVR or the cellular application regarding: • Start and end of a working day • Entering to and exiting from a project related activity at a customer site

12. Cellular Attendance The system enables: • The manager or team leader - to report attendance regarding his employees, from their cellular device or from the web management platform • The manager – to retrieve various reports displaying the date, time and location of the report (address or customer site) and irregular or missing reports • Automatic data transfer (optional) of attendance reports data to payroll and attendance information systems

13. Task Management Task Management System provides a complete solution for management of the field employees’ tasks. The system enables sending tasks to the employees and receiving back the task status and performance details • The manager sends the task online to the employee’s cellular device; simultaneously the employee receives and SMS notifying receipt of a new task (optional) • The task includes diverse and client-customizable information such as: customer’s name, contact details, task type, priority, date ranges, etc

14. Task Management • The manager can receive back from the field employee the status of the task performance (started, handled, completed, etc) including the location of the report • The manager can receive back from the field employee the status of the task performance (started, handled, completed, etc) including the location of the report • The employee can report and send a variety of additional data such as: description of task performance, use of stock items, photos, digital signature and other customizable data • The employee out in the field can retrieve information on personal or general stock • The manager can retrieve managerial reports and graphs measuring the efficiency of the field team

15. Order Management Order Management System provides a streamlined solution for transmitting customer orders online from the representative at the field directly to the company headquarters. The system can further be interfaced with your organization’s IT systems. • The field representative can: • Place an order for an existing or new customer. • View general or personal stock. • Insert ordered items, quantity, discounts and more.

16. Order Management • The field representative can: • View customer related information including previous orders, due payments, payment modes and more. • Collect payment including credit card clearance. • Produce and instantly email an order summary to multiple recipients.

17. Cellular Forms Cellular Forms System enables designing forms adapted to be filled out and sent directly from the mobile device. Cellular Forms System facilitates the implementation of digital procedures in the organization that eliminate paperwork-related costs, drawbacks and limitations.

18. Cellular Forms • The system enables: • The managers: • To design cellular report forms easily and flexibly with fields and labels of their choice. • To attach the form to an existing system report regarding attendance, tasks, orders and so on or to create an independent "stand-alone" form. • To display a form to all or particular employees. • The employees: To fill out and send the form directly from their cellular devices to the system.

19. Panic Button Panic Button System enables the manager to view from the map the location of a field employee alerting an emergency. • The system enables: • The employee: to report a state of emergency via a voice call, an SMS message or from the OfficeTrack application in his or her mobile device.

20. Panic Button The system enables: • The manager: to receive the panic call location in a cellular and/or GPS based accuracy via three different platforms: • A popup window at the management system • A voice call to predefined phone numbers • An SMS message to predefined subscribers.

21. Thank you! For more informationplease contact us at sales@officecore.com