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Implementation

Implementation. Logistics What we used to do What we did this year How it turned out What we would do different. TB Screenings. Of our about 3600 students, 2000 are mandated to have annual TB screening

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Implementation

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  1. Implementation Logistics What we used to do What we did this year How it turned out What we would do different

  2. TB Screenings • Of our about 3600 students, 2000 are mandated to have annual TB screening • ECSHC Immunization compliance is driven by the CDC recommendations for Health Care workers, Los Angeles County Hospital immunization requirements, Children’s Hospital of Los Angeles, as well as other facilities requirements for immunization compliance

  3. PPD Parties • All TB screening done in the month of April • Each school had an assigned day and time for placement and reading • Remote placement and reading of PPD • Considerations for remote placement -Staff -Time -Supplies -Space

  4. How did we do that?

  5. What the TB screening with the PPD test cost in 2009-2010 academic year Medication $120 Chest Xray $ 7,500 Supplies $ 70 INH Tx $ 117 per person (x 5)

  6. IGRA Time Line • March 2010:Offered to students at cost 15% • July 2010: CDC/MMWR updated guidelines on use of IGRA’s • Sept 2010: Student Insurance agreed to cover test at 90% with deductible waived • Sept 2010: Mandated for the following students: • History of +PPD • History of BCG vaccine • Born outside of United States

  7. Which IGRA did we choose? • We chose T-Spot due to • Financial considerations • Availability of test • Availability of Service Representatives • Used by other campus of USC

  8. How do we do this?

  9. Getting the word out • Blast emails to students • Educate departments of policy change • Work with departments to inform students • Screening forms for TB screening test • Article in our newsletter • Flyers in the exam rooms and on campus

  10. It’s April, now what?

  11. What about the PPD Parties • We still offered the PPD parties to the departments • Arrange staff lunches around the PPD party • Decrease clinicians appt. during PPD parties • All students completed screening form to identify those who need the IGRA test

  12. What was our volume of tests?

  13. What did the T-Spot cost us this year? Out of Pocket tests $7,000 Increase staff $ 1,560 INH Tx $117 per person (x10) Chest Xray $1,705 Supplies $100

  14. What did we not anticipate? • Increase time for lab processing • Increase time for staff to enter results of IGRA • No Lab Interface System with lab • Two systems for compliance tracking • Increase time for clinician involvement • Signing visit notes • Signing lab results • Emailing lab results

  15. We also missed… • Who will contact student with the result • Increase time for staff to contact student with result • Increase paperwork time for staff • Short staff during PPD parties • Communication with the IGRA processing company for more boxes

  16. Challenges • The T-Spot lab is in Boston • All test have to be complete by 3pm to be ready for shipping by 4pm • Bad weather can affect if samples get to the lab • Oxford Immunotec will be adding a site in Tennessee to decrease shipping time in January • Staff sick time/ vacation/ disability

  17. More Challenges • Student and Departments confusion • Not sure if this test will be accepted by rotations • Students and staff not aware of policy change • Not all students read the emails or newsletters • Staff in clinic not use to that pace of work

  18. The challenges continue • Decrease availability of clinician visits • Multiple tests to be done for Invalid or Borderline results

  19. Remote IGRA testing trial PRO’s Con’s Difficult transporting of equipment and supplies Need more staff at event Leaves clinic short staffed for a greater amount of time Decreases amount of Primary Care visits available • Students appreciated having the choice • Had large turn out of students at one time • Decreased the amount of students in the SHC • Students educated on IGRA testing • Good Customer Service to students who are mandated to get the IGRA

  20. What will we do different next year? • Give each school their own month to get the testing done • Build into schedule processing and paperwork time • Hire temp staff earlier for better training • Hire more temp staff for Remote PPD parties

  21. We will also… • Coordinate with IGRA lab for more supplies • Inform students of IGRA testing and process at new student orientation • Remote IGRA testing???

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