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Welcoming Tomorrow’s Workforce, Today

Welcoming Tomorrow’s Workforce, Today. Tara Ritchey, Program Specialist Janice Gonzalez, Program Manager. Challenges. Program Overview. Implementation Timeline. We’re excited to share NIH-OHR’s experience with redesigning an orientation program. Introductions. Hello and Welcome! .

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Welcoming Tomorrow’s Workforce, Today

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  1. Welcoming Tomorrow’s Workforce, Today Tara Ritchey, Program Specialist Janice Gonzalez, Program Manager

  2. Challenges Program Overview Implementation Timeline We’re excited to share NIH-OHR’s experience with redesigning an orientation program. Introductions Hello and Welcome! Agenda Lessons Learned

  3. Pick a Preference!

  4. Do you prefer the … City Country

  5. Would you rather have … Sweet Salty

  6. MI NGLE • Name • From • 1 Common Link (Favorite Hobby, Food, Etc…)

  7. To win reach the National Library of Medicine Questions = # Steps; Steps are notated by Yellow dashes Question must be completed before answering 2 Minutes to respond; once buzzed in with an answer, no longer able to research/discuss Team that answers correctly will choose next category question

  8. OHR Pursuit MultipleChoice Definition Short Answer 5Points 5Points 5Points 10 Points 10 Points 10 Points END

  9. Multiple Choice - 5 Steps What are the primary components of an employee onboarding program? Answer Compliance Clarification Culture Connection Numbers 1, 3, & 4 All of the Above None of the Above

  10. Multiple Choice - 10 Steps What are the positive outcomes to implementing an effective onboarding program? Answer Adjust to their Jobs & Establish Relationships Clarify Expectations & Objectives Provide Support None of The Above Answers 1 & 2 All of the above

  11. Definition- 5 Steps What is the definition of orientation? Answer “Orientation is a program that helps new employees understand many important aspects of their jobs and organizations, including the company’s culture and values, its goals and history, and its power structure”.

  12. Definition- 10 Steps What is the definition of onboarding? Answer “Onboarding ensures that new employees connect with and effectively contribute to the mission of the organization as quickly as possible”.

  13. Short Answer - 5 Steps What are the benefits of an organized and efficient new employee orientation? Answer Having an orientation will have a more positive feeling about their new company; allows the company to get all new employees into the same procedures; and allows the company to establish a good work ethic, and a positive employment experience, right from the very start.

  14. Short Answer - 10 Steps • What are some things that can help create a welcome feeling during new employee orientation? Answer A personal greeting by leadership; allow time at the beginning for new employees to get to know each other; let new employees know about the climate in the organization, and which of the rules in the employee handbook are most important to adhere to.

  15. And the winner is…

  16. NIH – OHR Orientation Program • 7 Components • 4 -1/2 Day Sessions • OHR Leaders, SME’s, Trainers, PM • Engagement & Retention • 6 Components • 2 Days • OHR Leaders, SME’s, Trainers • NIH Wide • 4 Components • 1 Day • OHR Leaders, PM, SME’s • HR Consolidation Present History Previous

  17. Why Fall in Love with OHR – OHR Orientation Purpose of the Program: Forge a commitment between new employees and OHR to increase engagement, citizenship and satisfaction. Goal: Create a feeling of community, “I made the right decision to work in the Office of Human Resources at NIH”.

  18. OHR Orientation Program(1 Series = 4 Sessions) Session 1: Fall in Love with OHR Session 2: OHR Pursuit

  19. OHR Orientation Program(1 Series = 4 Sessions) Session 3: Your Career Matters Session 4: What’s Your Style?

  20. ICE Holes

  21. Challenges & Solutions

  22. CHALLENGES Senior Leader Availability Participant Attendance Too Many/Few People Remote Participants

  23. Senior Leader Availability • Videos / Video Conference • Deputies • Advance Availability for Proposed Session Dates • Too Few/Many Participants • Open to All Employees • Shift/Add Session Dates • Consolidate/Modify Sessions • Remote Participants • Utilize Technology • Build Sessions to Incorporate Remote Learners • Participant Attendance • Mandatory (Supported) • Reschedule to Next Available Session

  24. Redesign Timeline

  25. Feedback Consolidate Info. Shorten Sessions Good Overall Enjoyed Every Aspect Helped to Understand OHR’s Mission Don’t Have Sessions Spread Out Enjoyed Meet & Greet w/ Senior Leaders Liked Learning about LMS OHR Game – Fun Way to Learn Sessions Not Relevant @ Every Level Great Info. About MBTI & Preferences Favorite Training Thus Far Liked Getting to Know Org. Culture & Leaders Double Check Tech. Components Like Meeting Other New Employees Excellent 1 Location Systems Useful Too Many Sessions

  26. Learned Lessons • Obtain Communication Permissions & Timelines (including templates) • Managing Relationships & Rapport (Speaker Coordination) • Provide Additional Info. for Complex Topics • Optimize Technology • Practice & Test Sessions • Clear Expectations • Establish Session Objectives • Objectives Measured • Planning Materials • Develop Checklist & SOP’s as You Go • Leverage Resources & Ask for Help

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