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Organising , Planning and Running Events

Organising , Planning and Running Events. Michael Foreman Head of External Relations ABPCO. SESSION B Event Management. Event Managment. Procurement , Understanding the Supply chain - Negotiating with venues and suppliers Venue and accommodation search and selection Tools and resources

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Organising , Planning and Running Events

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  1. Organising, Planning and Running Events Michael Foreman Head of External Relations ABPCO

  2. SESSION BEvent Management

  3. Event Managment • Procurement, Understanding the Supply chain - Negotiating with venues and suppliers • Venue and accommodation search and selection • Tools and resources • Event technology, Web and applications • Project management, Creating schedules and project implementation • The role of social media • Speaker recruitment and management • Registration processes and procedures • Support staff selection and training • On site Supplier & Venue management • Delegate/attendee service

  4. Procurement, Understanding the Supply chain - Negotiating with venues and suppliers • Buyers Market • Make yourself known • Network • Associations, groups and Forums • Ask and you will receive

  5. Help is at hand! Venue Agencies Hotels PLANNER Service Providers CVB

  6. City Conference Bureaus

  7. Venue and accommodation search and selection • Venue Finding Process • Hotel Procurement • Site inspections • Venue finding services • Should I pay? • Resources

  8. Project Management, Creating Schedules and project implementation

  9. Project Plan

  10. Event Documentation • Budget • Project Plan • Marketing Strategy • Schedules • Signage • AV • Staffing • Catering • Function Sheets • Joining Instructions

  11. Event Technology and web applications • Websites • Registration and ticketing • Engagement tools • Pre Event • Onsite • Post Event • Capture and Preserve

  12. Event Websites

  13. Online Registration

  14. Event Apps

  15. Event Apps

  16. Event Apps

  17. Event Apps

  18. The Role of Social Media • What should I use? • Set objectives • Plan strategy • Dedicate resource • Measure, Pivot, Assess, Pivot • Continue the conversation

  19. Speaker recruitment and management • Content is King • Recruitment and Sourcing of Speakers • VIP treatment • Engagement and interaction opportunities • Feedback

  20. On Site Supplier and Venue Management • The work is not over when you arrive on-site • Staff and Supplier Briefing • Daily or twice daily feedback and refresh • Don’t be afraid to act • Look and See, hear and listen

  21. Delegate and Attendee Service • TNT’s • Your Delegates are your customers • Your speakers are an extension of your offering • Your suppliers are an extension of your organisation

  22. Training Exercise Design your own Event

  23. t @michaelsforeman in uk.linkedin.com/in/michaelsforeman w michaelforeman.co.uk m +44(0)7939-027193 Questions, COMMENTS, ADVICE

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