Word Chapter 8

1. Word Chapter 8 Creating Research Papers, Newsletters, and Merged Mailing Labels

2. Objectives • Create a Research Paper • Insert Footnotes in a Research Paper • Create Citations and a Bibliography in a Research Paper

3. Objectives • Format a Multiple-Column Newsletter • Use Special Character and Paragraph Formatting • Create Mailing Labels Using Mail Merge

4. Create a Research Paper • Follow a format prescribed by one of the standard style guides • Two most commonly used styles for research papers • Modern Language Association (MLA) • American Psychological Association (APA)

5. Create a Research Paper • Format text and page numbers in a research paper using MLA style • 1-inch margins • 0.5" first line indent • Double spacing throughout the body of the document • No extra space above or below paragraphs

6. Create a Research Paper

7. Create a Research Paper

8. Create a Research Paper

9. Insert Footnotes in a Research Paper • Numbers mark the location of noteswithin report text. • Footnotes—used to credit information found in other sources • Endnotes—notes placed at the end of the document

10. Insert Footnotes in a Research Paper

11. Insert Footnotes in a Research Paper

12. Insert Footnotes in a Research Paper

13. Create Citations and a Bibliography in a Research Paper • Specify the source of information when quotations from, or detailed summaries of, other people’s work are used. • Citation—note that refers the reader to a source in the bibliography

14. Create Citations and a Bibliography in a Research Paper • Bibliography—end of document that lists the citations • Title this list Works Cited (in MLA style), Bibliography, Sources, or References

15. Create Citations and a Bibliography in a Research Paper

16. Create Citations and a Bibliography in a Research Paper

17. Create Citations and a Bibliography in a Research Paper

18. Create Citations and a Bibliography in a Research Paper • Property information is stored in the Document Information Panel.

19. Create Citations and a Bibliography in a Research Paper • Document statistics are available: • Number of revisions made to the document • Last time the document was edited • Number of paragraphs, lines, words, and characters in the document

20. Create Citations and a Bibliography in a Research Paper

21. Format a Multiple-Column Newsletter • Newsletters are usually two or three columns wide. • Using four or more columns in 8.5 x 11-inch paper looks awkward because they are so narrow.

22. Format a Multiple-Column Newsletter • To change one column of text to two columns • Select all of the text starting from where you want the columns created to the end of the document • On the Page Layout tab, in the Page Setup group, click the Columns button • From the Columns gallery, click Two

23. Format a Multiple-Column Newsletter • Section break—divides the one-column section of the document from the two-column section of the document • Usually below the nameplate (title) • Section—portion of a document that can be formatted differently from the rest of the document • A section break marks the end of one section and the beginning of another section.

24. Format a Multiple-Column Newsletter

25. Format a Multiple-Column Newsletter • Manual column break—end the column at a location of your choice

26. Format a Multiple-Column Newsletter

27. Format a Multiple-Column Newsletter • Clip Artimages make your document visually appealing and more interesting.

28. Format a Multiple-Column Newsletter • Screenshot—image of an active window that can be pasted into a document • Especially useful for inserting an image of a Web site into a document you are creating in Word

29. Format a Multiple-Column Newsletter

30. Use Special Character and Paragraph Formatting • Special text and paragraph formatting can emphasize text to make your newsletter look more professional. • When adding shading, use light colors; dark shading can make the text difficult to read. • Paragraph borders provide strong visual cues to the reader.

31. Use Special Character and Paragraph Formatting • For headlines and titles, small caps is an attractive font effect. • The effect changes lowercase letters to uppercase letters, but with the height of lowercase letters.

32. Use Special Character and Paragraph Formatting • Manual line break—hold down the Shift key while pressing the Enter key • Moves text to the right of the insertion point to a new line • Keeps text in the same paragraph

33. Use Special Character and Paragraph Formatting • A line break indicator, a bent arrow, indicates that a manual line break was inserted.

34. Use Special Character and Paragraph Formatting • Paragraph borders provide strong visual cues to the reader. • Paragraph shading: • Can be used with or without borders • Draws reader’s eye to text

35. Use Special Character and Paragraph Formatting

36. Use Special Character and Paragraph Formatting

37. Create Mailing Labels Using Mail Merge • Mail merge joins a main document and a data source creating customized letters or labels. • Main document • Contains text or formatting that remains constant—for labels, includes formatting for a specific label size • Data source • Contains names and addresses of the individuals for whom the labels are being created • Can be a Word table, Excel spreadsheet, or Access database

38. Create Mailing Labels Using Mail Merge • New records can be added to the data source for your mail merge.

39. Create Mailing Labels Using Mail Merge • Select the appropriate mailing label

40. Create Mailing Labels Using Mail Merge