Preparing and Delivering Oral Presentations C H A P T E R 20
Presentation Overview • What Are the Types of Oral Presentations? • How Do You Prepare a Presentation? • How Do You Prepare Visual Aids? • How Do You Deliver a Memorable Presentation?
What Are the Types of Oral Presentations? • Impromptu • Extemporaneous • Scripted • Memorized
How Do You Prepare a Presentation? • Find out about the audience. • Determine the purpose of the presentation. • Plan for only the information that the audience can absorb. • Organize the presentation. • Anticipate the audience’s needs and questions. • Rehearse the presentation. • Prepare for emergencies.
Find Out about the Audience • Their demographics • Their knowledge about your topic • Their attitude about your topic • Their impression of you or your organization • Their reasons for listening • Their expectations of the presentation
Determine the Purpose of the Presentation Ask: • Why are you giving the presentation? • What do you want to accomplish? • Is your goal to inform, to persuade, or both? • What do you want your audience to do with the information?
Plan the Information • Condense your presentation into its key points. • Stay within your allotted time and speak to the requirements of the occasion. • Plan the presentation to take slightly less than the allowed time.
Organize the Presentation • Prioritize the information. • Prepare an outline. • Prepare your notes. • Begin with a preview. • Introduce the key points in order. • Use clear transitions between topics. • Summarize at the end.
Anticipate the Audience’s Needs and Questions • Define or avoid terminology. • Use specific, unambiguous examples. • Explain any information that may be new to the audience. • Clarify and support unfamiliar information.
Rehearse the Presentation • Make your rehearsal realistic. • Time your presentation. • Determine where you will use the visual aids. • Check out the room and its equipment.
Prepare for Emergencies • An extra light bulb • A backup of your slides and handouts • A backup plan in case the computer, projector, or DVD player doesn’t work • Notes
How Do You Prepare Visual Aids? • Use only the visual aids your audience will need to understand your key points. • Select simple visual aids. • Make sure each visual aid has a specific purpose. • Use brief phrases rather than sentences. • Make sure everyone in the audience can read the visual aids, not just those sitting up front. • Use legible type. • Use slide designs that are appropriate for the occasion and don’t distract or make reading difficult. • Make sure that the visual aids are free of errurs and contain correct, accurate information.
How Do You Deliver a Memorable Presentations? • Help the audience enjoy your presentation. • Field questions effectively.