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Texas A&M University System Regulation Development Process

This proposal outlines the detailed steps involved in the development, review, and approval of regulations within The Texas A&M University System. From identifying the need to final approval and communication, each phase is crucial to ensure compliance. The process involves collaboration between various entities such as the Policy Office, Chief of Staff, Subject Matter Experts, and the Office of General Counsel. Proper documentation and review at each stage are essential to maintain legal sufficiency and compliance with system-wide policies. These steps aim to streamline the regulation development process and improve transparency within the system.

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Texas A&M University System Regulation Development Process

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  1. The Texas A&M University SystemRegulation Development and Maintenance Guidance Proposal Phase Draft & Review Phase Approval Phase Step 11 – Policy Office sets targeted timelines for final approval completions to be tracked. Step 12 – OGC reviews & approves the final regulation. Step 13 – Policy Office routes final regulation for all required signatures, including that of the Chancellor. Step 14 – Approvals are provided to the Policy Office. Step 15 – The Policy Office communicates the new/revised regulation systemwide and posts to the web. Step 1 – Need identified. A) New B) On-going maintenance C) Required 2-year review Step 2 – Submit online Regulation Questionnaire (see Step 1- A or B) OR Two Year Certification Review (see Step 1-C). Step 3 – Policy Office & Chief of Staff (CoS) review the Questionnaire or Certification request. Step 4 – Submitter, Subject Matter Expert (SME), Policy Office, OGC & CoS discuss further, if necessary. Step 5 – CoS briefs Chancellor on proposed regulation. If approved, continue to step 6. Step 6 – SME drafts full regulation using the Regulation Template & Instructions - See Online Form - Step 7 – SME submits draft to Policy Office for alignment & review. Step 8 – Policy Office submits to OGC for legal sufficiency review. Step 9 – Subsequent to OGC review, Policy Office submits to System Member Policy Compliance Officers for review. Step 10 – SME revises the draft regulation, if necessary, and submits it to the Policy Office as a final (with Regulation Submission Log attached).

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