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Word 2010 Introduction. Nolan Tomboulian Tomboulian@yahoo.com. Word 2010 – Introduction Objectives. Introduce Word 2010 The Ribbon Interface Create and save documents Basic editing and formatting skills, Tab settings Create a simple multi-page document Cover Pages

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Word 2010 Introduction


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    1. Word 2010 Introduction Nolan Tomboulian Tomboulian@yahoo.com

    2. Word 2010 – Introduction Objectives • Introduce Word 2010 • The Ribbon Interface • Create and save documents • Basic editing and formatting skills, Tab settings • Create a simple multi-page document • Cover Pages • Footnotes and Endnotes • Basic Table formatting • Using the Backstage View ([FILE] Tab) • Optional • Simple Word-Art, Smart-Art, and Pictures • Sorting • Hyperlinks Special Characters

    3. Outside of Course Scope • Intermediate and Advanced • Mail Merge • Desktop Publishing features (columns) • Advanced Graphic editing • Smart-Art • Creating templates • Using macros and VBA • Collaboration • Web page (HTM) format

    4. Skills Review • This class assumes you have no prior knowledge of Word 2010 • Should have basic computer skills • Mouse usage • Navigate through the standard Windows folder/file arrangement • Understand basic computer terms

    5. Code Of Conduct • Respect each other • Participate • Patience • Ask questions • Have fun

    6. Logistics • Bathrooms • Parking • Student Facilities • Smoking • Fire Alarm • Code Red

    7. Agenda/Schedule • 10 minute break every hour • Lunch is from 11:20-12:20 (about) • Targeted end time is 3:20

    8. Technical Issues • Data Files • Name • Location • Saving

    9. Creating a Document

    10. Objectives • Plan a document • Identify and setup the components of the Word window • Create a new document • Correct errors and undo and redo changes • Change line and paragraph spacing • Save, preview, and print a document

    11. 4 Steps to a Professional Document • Microsoft Office Word 2010 (or simply Word) is a popular word-processing program. • The most efficient way to produce a document is to follow these four steps: • Planning • Creating and editing content • Formatting • Printing or distributing online

    12. Tabs Exploring the Word Window } Quick Access Toolbar Ribbon Rulers Status Zoom VIEW

    13. Opening an NEW Document from an EXISTING Document • When you Start WORD, it makes a NEW empty work space But, If we want to use a file as a starting point….. • Click the [File Tab]of the Ribbon • Click NEW • Click the NEW FROM EXISTING • Find the Registration_Formin the 2010_Word\Word_examplesFolder • Select the file and press the [Create New] button

    14. Opening a New Document • When you Start WORD, it makes a NEW empty work space But, If we had a file and wanted to make a NEW File, , • Click the [File Tab]of the Ribbon • Click New • Verify that the Blank document option is selected (that is, highlighted in orange) • Click the Create button at the bottom of the dialog box

    15. Example to Open a New Document You must <Click> here

    16. Registration_Form.Docx Class Registration Form Name: Birthday Sex City State Zip My Purpose in life

    17. Selecting Print Layout View • You can use the View buttons in the lower right corner of the Word window to change the way your document is displayed Print Full Web Outline Draft Layout Screen Layout Reading (Press <esc> to exit)

    18. Displaying the Rulers • Click the [View] tab • In the Show/Hide group, click the Ruler check box to display a checkmark to turn ON or OFF You can also press the Icon

    19. Displaying Nonprinting Characters • Nonprinting characters are symbols that appear on the screen but do not print. • They Help to show formatting that is sometimes hard to see • Spaces, line breaks, Tabs, Indents, Line Spacing • on the [HOME] Tab, {Paragraph group} , • click the Show/Hide ¶ button Notice the Short cut Key is <Ctrl><*> * = <shift> 8

    20. Checking the Font and Font Size • The term font refers to the shape and style of the characters in a document • Times New Roman is a font (old 2003 Standard) • The Default Font for Word 2010 is CALIBRI • Some Fonts are “FIXED” (all letters are the same width) – and others are “Proportional” • Currier NewCalabri • IIIWWWIIIWWW • WWWIIIWWWIII • Font size refers to the size of the characters • Usually expressed in points(old printing term) • 10 point, 12 point, etc (12 is “Normal” typewritter) • A point is 1/72 of an inch

    21. Checking the Font and Font Size Font SIZE Dialog Font Settings Dialog Box for WORD 2003 Font Name Dialog

    22. Font Settings Dialog Box for WORD 2003 Word 2010 was designed to have “Buttons” for the common options

    23. Checking the Zoom Setting • Zoom level controls the document’s on-screen magnification • If you <Left Click> on the % setting, you get another Dialog Box where you can adjust the zoom options. You could also use the [View] Tab

    24. Saving a Document for the First Time • Click the Savebutton on the QuickAccessToolbar • WORD will try to make a File Name based on the 1st line in the Document. • OVERTYPE the NAME in the File name text box • XXX_Form (where XXX are your initials) • Click the Save in list arrow, and then select the location where you want to save the file • It should go to the directory where we OPENED the File. • Click the Save button at the bottom of the Save As Dialog box

    25. Saving a Document for the First Time Will Make it a <SAVE AS>

    26. Moving the Insertion PointAround a Document • To change the location in the document when you type, you need to move the insertion point. • You can either move the insertion point manually using the mouse, or you can use keystrokes to move the insertion point.

    27. Moving the Insertion PointAround a Document

    28. Using the Undo and Redo Commands • To undo (or reverse) the last thing you did in a document, you can click the Undo button on the Quick Access Toolbar • ShortCut: <CTRL><Z> • If you want to restore your original change, the Redo button reverses the action of the Undo button (or redoes the undo) • Shortcut: <CTRL><Y>

    29. Correcting Errors • You can manually correct errors as the happen • Can also use the AutoCorrect feature found within the Microsoft Office applications • AutoCorrect automatically corrects common typing errors, such as typing “adn” for “and” • Word’s spelling checker continually checks your document against Word’s built-in dictionary • Before you can practice using AutoCorrect and the spelling checker, you need to verify that you have the correct settings in the Word Options dialog box

    30. Correcting Errors [FILE] Tab {Options} Proofing

    31. Advanced Options

    32. Inserting a Date with AutoComplete • Word’s AutoComplete feature automatically inserts dates and other regularly used items for you. Type the MONTH Name: JUNE and watch the system insert the date!

    33. Line and Paragraph Spacing • Line spacing determines the amount of space between lines of text within a paragraph • Paragraph spacing determines the amount of space before and after a paragraph • Paragraph spacing is also measured in points. • 72 Points = 1 Inch

    34. Understanding Line and Paragraph Spacing

    35. Parts of a Document

    36. Parts of a Document

    37. Adjusting Paragraph and Line Spacing

    38. Previewing and Printing a Document WORD 2010 did away with the PRINT PREVIEW option and Incorporated the preview into the [FILE] Print You must click to Confirm PRINT Page Zoom Printer Dialog Options Page selection

    39. Editing and Formatting a Document

    40. Objectives • Check spelling and grammar • Select and delete text • Move text within a document • Find and replace text

    41. Objectives • Change margins • Change alignment and paragraph indents • Copy formatting with the Format Painter • Emphasize points • bullets • numbering • bold and italic • Change fonts and adjust font sizes • Change the document theme • Preview and print a document

    42. Using the Spelling and Grammar Checker • Move the insertion point to the beginning of the document, click the Review tab on the Ribbon, and then, in the Proofing group, click the Spelling & Grammar button • In the Spelling and Grammar dialog box, review any items highlighted in color. Possible grammatical errors appear in green; possible spelling errors appear in red. • Review the suggested corrections in the Suggestions list box • To accept a suggested correction, click on it in the Suggestions list box, click the Change button to make the correction, and then continue searching the document for errors • To skip the current instance of the highlighted text and continue searching the document for errors, click the Ignore Once button

    43. Using the Spelling and Grammar Checker • Click the Ignore All button to skip all instances of the highlighted text and continue searching the document for errors. Click the Ignore Rule button to skip all instances of a highlighted grammatical error • To type your correction directly in the document, click outside the Spelling and Grammar dialog box, make the correction, and then click the Resume button in the Spelling and Grammar dialog box • To add an unrecognized word to the dictionary, click the Add to Dictionary button • When you see a dialog box informing you that the spelling and grammar check is complete, click the OK button

    44. Deleting Text • You can Hold the <Ctrl>key to select multiple words simultaneously before you delete them

    45. Moving Text in a Document • Select the text you want to move • Press and hold down the <left> mouse button until the drag-and-drop pointer appears, and then drag the selected text to its new location • Use the dotted insertion point as a guide to determine exactly where the text should be inserted • Release the mouse button to “drop” the text at the insertion point • This is NOT EASY to do on a laptop without a mouse.

    46. Cutting / Copying and Pasting Text • The key to cutting and pasting is the Clipboard, a temporary storage area on your computer that holds text or graphics until you need them • Select the text or graphics you want to cut or copy • To remove the text or graphics, • click the Cut button on the Home tab (<CTRL><X>), • or to copy, • click the Copy button on the Home tab (<CTRL><C>) • Move the insertion point to the target location in the document • Click the Paste button on the [Home] tab (<CTRL><V>)

    47. Cutting or Copying and Pasting Text CUT COPY Option

    48. Finding and Replacing Text • When you’re working with a longer document, the quickest and easiest way to locate a particular character, word, or phrase is to use the Find and Replace dialog box • Click either the Find button or the Replace button on the [Home] tab • Click the More button to expand the dialog box to display additional options, including the Find whole words only option. If you see the Less button, the additional options are already displayed • In the Search list box, select Down if you want to search from the insertion point to the end of the document, select Up if you want to search from the insertion point to the beginning of the document, or select All to search the entire document • Type the characters you want to find in the Find what text box • If you are replacing text, type the replacement text in the Replace with text box

    49. Finding and Replacing Text • Click the Find whole words only check box to search for complete words • Click the Match case check box to insert the replacement text with the same case (upper or lower) as in the Replace with text box. For example, if the Replace with text box contained the words “Pemberly Interiors,” this would ensure that Word inserted the text with a capital (uppercase) “P” and a capital (uppercase) “I” • Click the Find Next button • Click the Replace button to substitute the found text with the replacement text and find the next occurrence • Click the Replace All button to substitute all occurrences of the found text with the replacement text, without reviewing each occurrence

    50. Finding and Replacing Text