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Word 2010. Practical . Introduction what is a Word 2010. Word 2010 is a  word processor  that allows you to create various types of documents such as letters, papers, flyers, faxes and more . The Ribbon.

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Word 2010

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word 2010

Word 2010


introduction what is a word 2010
Introductionwhat is a Word 2010

Word 2010 is a word processor that allows you to create various types of documents such as letters, papers, flyers, faxes and more

the ribbon
The Ribbon

The Ribbon contains all of the commands you'll need in order to do common tasks. It contains multiple tabs, each with several groups of commands, and you can add your own tabs that contain your favorite commands. Some groups have an arrow in the bottom-right corner that you can click to see even more commands.

the ribbon1
The Ribbon

Home Tab

This is the most used tab; it incorporates all text formatting features such as font and paragraph changes

Insert Tab

This tab allows you to insert a variety of items into a document from pictures, clip art, tables and headers and footers.

Page Layout Tab

This tab has commands to adjust page elements such as margins, orientation, inserting columns, page backgrounds and themes

Reference Tab

This tab has commands to use when creating a Table of Contents and citation page for a paper. It provides you with many simple solutions to

create these typically difficult to produce documents.

the ribbon2
The Ribbon

Mailing Tab

This tab allows you to create documents to help when sending out mailings such as printing envelopes, labels and processing mail merges.

Review Tab

This tab allows you to make any changes to your document due to spelling and grammar issues. It also holds the track changes feature

which provides people with the ability to make notes and changes to a document of another person.

View Tab

This tab allows you to change the view of your document to a different two page document or zoom.

the ribbon3
The Ribbon

Minimize and Maximize the Ribbon

the ribbon4
The Ribbon

To Customize the Ribbon

Right-click the Ribbon and select Customize the Ribbon. A dialog box will appear.

the ribbon5
The Ribbon

ClickNew Tab. A new tab will be created with a new group inside it.

Make sure the new group is selected.

Select a command from the list on the left, then click Add. You can also drag commands directly into a group.

When you are done adding commands, click OK.

the ruler
The Ruler

The Ruler is located at the top and to the left of your document. It makes it easier to adjust your document with precision. If you want, you can hide the Ruler to free up more screen space.

compatibility mode
Compatibility Mode

Sometimes, you may need to work with documents that were created in earlier versions of Microsoft Word, such as Word 2007 or Word 2003. When you open these kinds of documents, they will appear in Compatibility mode.

Compatibility mode disables certain features, so you'll only be able to access commands found in the program used to create the document.

In order to exit Compatibility mode, you'll need to convert the document to the current version type. 

working with text
Working with Text

Insert Text

Delete Text

Select Text

Select All Text (Ctr + A)

Copy (Ctr+c) and Paste (Ctr+v) Text

Cut (Ctr+x) and Paste (Ctr+v)Text

Drag and Drop Text

working with text1
Working with Text

Find and Replace

When you're working with longer documents, it can be difficult and time consuming to locate a specific word or phrase. Word can automatically search your document using the Find feature, and it even allows you to change words or phrases using Replace.

working with text2
Working with Text

To Find Text

working with text3
Working with Text

To Replace Text

formatting text
Formatting Text

Change the Font Size

Change the Font

Change the Font Color

Highlight Text

Use the Bold, Italic, and Underline Commands

Change the Text Case

Change the Text Alignment



Word autosaves every 10 minutes. If you are editing a document for less than 10 minutes, Word may not create an autosavedversion


Other File Formats

Save As Word 97 - 2003 Document

Save As a PDF

page layout and formatting
Page Layout and Formatting

Change Page Orientation

Landscape format means that the page is oriented horizontally, and portrait format is oriented vertically.

Change the Page Size

Format Page Margins

Use Custom Margins

Page Setup Dialog Box

checking spelling and grammar
Checking Spelling and Grammar
  • To Run a Spelling & Grammar Check:
    • Go to the Review tab.
    • Click on the Spelling & Grammar command.
  • Automatic Spelling and Grammar Checking
    • The red line indicates a misspelled word.
    • The green line indicates a grammar error.
    • The blue line indicates a contextual spelling error. This feature is turned off by default.
checking spelling and grammar1
Checking Spelling and Grammar

For spelling "errors":

Ignore Once: This will skip the word without changing it.

Ignore All: This will skip the word without changing it, and it will also skip all other instances of this word in the document.

Add to Dictionary: This adds the word to the dictionary so that it will never come up as an error. Make sure that the word is spelled correctly before choosing this option.

For grammar "errors":

Ignore Once: This will skip the "error" without changing it.

Ignore Rule: This will skip this "error" as well as all other instances that relate to this grammar rule.

Next Sentence: This skips the sentence without changing it, and leaves it marked as an error. That means it will still show up if you do another Spelling and Grammar check later on.

checking spelling and grammar2
Checking Spelling and Grammar
  • To Change the Automatic Spelling and Grammar Check Settings
    • From Backstage view, click on Options.
    • Select Proofing. The dialog box gives you several options to choose from
  • To Hide Spelling and Grammar Errors in a Document
    • From Backstage view, click on Options.
    • Select Proofing.
    • In the drop-down box next to "Exceptions for:" select the correct document (if you have more than one document open).
    • Put a checkmark next to Hide spelling errors in this document only and Hide grammar errors in this document only.
    • Click OK.
  • Click the File tab to go to Backstage view.
  • Select Print. The Print pane appears, with the print settings on the left and the Preview on the right
  • Quick Print
    • Click the drop-down arrow on the right side of the Quick Access Toolbar.
    • Select Quick Print if it is not already checked
    • To print, just click the Quick Print command
indents and tabs
Indents and Tabs

To Indent Using the Tab Key:

Press the Tab key. On the ruler, you should see the First Line Indent marker move to the right by 1/2 inch

indents and tabs1
Indents and Tabs

Use the Indent Commands

if you want to indent all of the lines in a paragraph, you can use the Indent commands on the Home tab

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Indents and Tabs


are often the best way to control exactly where text is placed. By default, every time you press the tab key, the insertion point will move 1/2 inch to the right. By adding tab stops to the Ruler, you can change the size of the tabs.

The Tab Selector

indents and tabs3
Indents and Tabs
  • The types of tab stops include
    • Left Tab : Left-aligns the text at the tab stop.
    • Center Tab : Centers the text around the tab stop.
    • Right Tab : Right-aligns the text at the tab stop.
    • Decimal Tab : Aligns decimal numbers using the decimal point.
    • Bar Tab : Draws a vertical line on the document.
    • First Line Indent : Inserts the indent marker on the ruler and indents the first line of text in a paragraph.
    • Hanging Indent : Inserts the hanging indent marker and indents all lines other than the first line.
indents and tabs4
Indents and Tabs
  • To Add Tab Stops
    • Select the paragraph or paragraphs that you want to add tab stops to. If you don't select any paragraphs, the tab stops will apply to the current paragraph and any new paragraphs that you type below it.
    • Click the tab selector until the tab stop you wish to use appears.
    • Click the location on the horizontal ruler where you want your text to appear (it helps to click on the bottom edge of the ruler). You can add as many tab stops as you want.
    • Place the insertion point where you want to add the tab, and press the Tab key. The text will jump to the next tab stop.
    • To remove a tab stop, just drag it off of the Ruler.
line spacing
Line Spacing

Adjusting the line spacing will affect how easily your document can be read. You can increase spacing to improve readability, or reduce it to fit more text on the page.

line spacing1
Line Spacing

To Format Line Spacing

bulleted and numbered lists
Bulleted and Numbered Lists

Note: When you're editing a list, you can press Enter to start a new line, and the new line will automatically have a bullet or number. When you've reached the end of your list, press Enter twice to return to "normal" formatting.

bulleted and numbered lists1
Bulleted and Numbered Lists

Bullet Options

Use a Symbol as a Bullet

Change the Bullet Color

bulleted and numbered lists2
Bulleted and Numbered Lists

To Change the Level of a Line:

Place the insertion point at the beginning of the line

Press the Tab key to increase the level.

Hold Shift and press Tab to decrease the level

Multilevel Lists

adding breaks

 Insert a Break

adding breaks1

Delete a Break


Inserting Columns


Hyperlinks have two basic parts: the address of the web page, email address, or other location that they are linking to, and the display text (or image).


To web page :


To another section in the same document:

You can also insert a hyperlink that links to another portion of the same document by selecting Place in This Document from the Insert Hyperlinkdialog box.


T e-mail address

text boxes and wordart
Text Boxes and WordArt
  • Text boxis used to organize the document, draw attention to specific text or to have the ability to easily move text around within a document.
  • Creating a text box:
    • Built in text boxes
    • Drawing a text box
  • Text box formatting
    • Change Shape
    • Shape Style
    • Shape Fill
    • Shape Outline
    • Effects (3-D Effects (3-D Rotation , Bevel ) )
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Text Boxes and WordArt

you can also add effects to the text inside the text box, which is known as WordArt.

inserting clip art and pictures
Inserting Clip Art and Pictures
  • To insert images there are two ways :
    • Built-in Clip Art images for just about every topic.
    • Insert a Picture From a File
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Inserting Clip Art and Pictures
  • Changing the Text Wrapping

It's difficult to move a picture exactly where you want. That's because the text wrapping for that image is set to In Line with Text.

formatting pictures
Formatting Pictures

Crop a pictures

Add a border

Image Corrections(Sharpen and Soften, Brightness and Contrast )

Color (Color Saturation, Color Tone, Recolor )

Artistic Effects and Styles

Compressing Pictures

formatting pictures1
Formatting Pictures

Removing the Background

styles and themes
Styles and Themes
  • A style is a predefined combination of font style, color, and size of text that can be applied to selected text.
    • Apply a style and a style set
    • Modify a Style
    • Create a New Style
styles and themes1
Styles and Themes

To modify a style :

styles and themes2
Styles and Themes

To create new style :

styles and themes3
Styles and Themes
  • A theme is a set of formatting choices that can be applied to an entire document and includes theme colors, fonts, and effects.
  • Theme elements:
    • Theme color
    • Theme font
    • Theme effect
styles and themes4
Styles and Themes
  • Working with Theme :
    • Change the Theme
    • Customizing a Theme
styles and themes5
Styles and Themes
  • Customizing a Theme:
    • To Change the Theme Colors:
styles and themes6
Styles and Themes
  • To Change the Theme Fonts:
styles and themes7
Styles and Themes
  • To Change the Theme Effects:
styles and themes8
Styles and Themes

To Save Your Theme:

working with headers and footers
Working with Headers and Footers
  • Headers and footers generally contain information such as the page number, date, and document name.
  • Text entered in the header or

footer will appear on each page

of the document.

*Adding Page Numbers.

(Different First Page)

reviewing documents
Reviewing Documents

Track Changes: * Add a Comment:

reviewing documents1
Reviewing Documents

Accepting or Rejecting Changes

Comparing Two Documents

reviewing documents2
Reviewing Documents
  • Using the Document Inspector:

The Document Inspector can tell you if there is any hidden data in your document that you may need to remove.

working with tables
Working with Tables

Insert a Blank Table * Convert Existing Text to a Table

working with tables1
Working with Tables

Add and remove Rows and Columns :

Add a border to a Table :

using a template
Using a Template

A template is a pre-designed document, With a template, many of the big document design decisions such as margin size, font style and size, and spacing are predetermined.

using a template1
Using a Template

To Insert a Template:

using a template2
Using a Template
  • To Insert Text into a Template:
    • Some templates simply use regular text as the placeholder text, rather than the "traditional" placeholder text with brackets. In those cases, just delete the text and type in your own text.