Implementation of CIAT’s Research Data Management Policy

1. Implementation of CIAT’s Research Data Management Policy

2. Description of Policy Defines standard terms of CIAT data management and provides guidance for implementing the access, storage, preservation, internal and external sharing and exchange of data associated with research activities. CIAT wants to promote the sharing of data as widely and effectively as possible All data generated under the auspices of the Center belongs to CIAT and should remain in the public domain Maximum of two years after completion of data collection before making the data publicly available (outside CIAT) unless the data is made available earlier through a scientific publication

3. Description of Policy • All research data within CIAT has open access without further need to establish internal agreements for use. • CIAT’s researchers are responsible for the handing over of project results to the Data Management Unit, including: • primary and secondary data, documented registries and trial protocols using the appropriate forms. • Thispolicy has beencompletelyapprovedbythe Management Team

4. Current Status • Implementation will begin with datasets obtained after Feb 1, 2012; Some datasets collected prior to this policy may not be sufficiently well documented for public release and must be revised before doing so. • Definition of metadata: • A block or group of data that defines, explains and complements a dataset resulting from research (trials, surveys, census etc.) • 3 stages defined for the implementation of the policy • Data Definition, Data Collection, Data Presentation & Sharing

5. First Stage – Awaiting Feedback(Suggestions from the regions are welcome)

6. Second Stage – In Process(How to collect and store information)

7. Second Stage – In Process(How to collect and store information)

8. Second Stage – In Process(How to collect and store information)

9. Second Stage – In Process(How to collect and store information)

10. Third Stage – In Process(How to present and share Research Results)

11. Thank YouAny Comments or Suggestions?Please contact Maya Rajasekharan (m.rajasekharan@cgiar.org)