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Court Records Management

Court Records Management. I.C.A.R. 37 and 38 Scanning. General Considerations. ICAR: Idaho Court Administrative Rules. http://www.isc.idaho.gov/rules/icaridx.htm

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Court Records Management

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  1. Court Records Management I.C.A.R. 37 and 38 Scanning

  2. General Considerations • ICAR: Idaho Court Administrative Rules. http://www.isc.idaho.gov/rules/icaridx.htm • The objective of these rules (37 and 38) is to establish minimum standards for preservation, destruction or disposition of court records. • ICAR 37 deals with civil cases. • ICAR 38 deals with criminal and juvenile cases.

  3. I.C.A.R. 37 • Letter (a): general standards for retention. • Letter (b): preservation and destruction of records. • Letter (c): notice to the Historical Society. • Letter (d): sealed records.

  4. I.C.A.R. 38 • Letter (a): general standards for retention. • Letter (b): exception for people incarcerated, on probation, parole or rehabilitation program. • Letter (c): Deals with exhibits for people sentenced to life or death.

  5. I.C.A.R. 38 (continued) • Letter (d): preservation and destruction of records. • Recordings • Letter (e): Notice to the Historical Society. • Letter (f): sealed records. • A note on paid and dismissed citations.

  6. Scanning • What we used to do. • Customers that would be left out if we were to preserve just the minimum.

  7. The Challenges of Scanning • Equipment • Software • Personnel • Procedures

  8. Procedures • What to scan • When to scan • How to scan • Additional pleadings.

  9. Sending files to the Idaho State Archives • Boxes • Reports included • Labels • Spacers • Taking the boxes.

  10. For additional information or if you would like to obtain a copy of our scanning procedures please contact us: Mauricio SavéWendy Scott Lindsey Bolen Twin Falls County Twin Falls County Twin Falls County Team Leader Records Dept. Records Retention Clerk Records Retention Clerk msave@co.twin-falls.id.uswscott@co.twin-falls.id.uslbolen@co.twin-falls.id.us 208-736-4028 208-736-4219 ext. 29 208-736-4219 ext. 28

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